Office Administrator

5 months ago


Squamish, Canada SOLscapes Landscape Design Inc. Full time

**Job Title**: Administrative Assistant Solscapes Landscaping

**Location**: Squamish BC

**Company Description**:
Solscapes is a thriving landscaping company dedicated to creating beautiful and ecologically sustainable outdoor spaces for our clients. With a focus on quality, creativity, and professionalism, we offer a range of landscaping services including design, installation,consultation and maintenance. We pride ourselves on our attention to detail and our commitment to customer satisfaction.

**Position Overview**:
**Responsibilities**:

- **Scheduling**: Coordinate appointments, meetings, and site visits for the landscaping team. Manage the company calendar and ensure that schedules are organized and up-to-date.
- **Documentation**: Prepare and maintain documents, reports, and correspondence related to landscaping projects. Assist with contract preparation, invoicing, and billing as needed.
- **Data Entry**: Accurately enter and update information in the company database. Keep track of client records, project details, and other relevant data.
- **Office/Shop Management**: Maintain office and landscaping supplies, equipment, and inventory. Keep the office/Shop clean, organized, and presentable at all times.
- **Supporting Team Members**: Assist the landscaping team with administrative tasks as needed. Collaborate with colleagues to ensure efficient workflow and project coordination.
- **Filing and Organization**: Maintain a filing system for important documents and records. Ensure that files are properly labeled, archived, and easily accessible.
- **Research and Coordination**: Conduct research on industry trends, suppliers, and competitors. Assist with procurement activities and coordinate deliveries as necessary.

**Qualifications**:

- Previous experience in an administrative role, preferably in a landscaping or related field.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Excellent communication skills, both written and verbal.
- Attention to detail and accuracy in data entry and record-keeping.
- Ability to work independently and as part of a team in a fast-paced environment.
- Knowledge of basic accounting principles and experience with invoicing and billing is a plus.
- A positive attitude and a willingness to learn and adapt to new challenges.

**Job Type**: Part-time

Pay: $25.00 per hour

Expected hours: 10 - 20 per week

**Benefits**:

- Casual dress
- Flexible schedule
- On-site parking
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Language**:

- English (preferred)

Work Location: Hybrid remote in Squamish, BC V8B 1B7


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