Executive Assistant, Hub On
3 weeks ago
About The Role
What You’ll Do
Handling all aspects of the President’s schedule and travel itineraries for President
Handling incoming correspondence and inquiries for the President; exercising independent judgment preparing responses as required and/or seeking direction where required
Researching, recommending, and implementing special projects and/or initiatives as required by the President to increase operational efficiency
Preparing highly confidential correspondence within and outside the company
Writing internal communications on behalf of the President and CEO
Processing expense reports in the company system in a timely manner
Coordinating internal and external meetings including the preparation of agendas, presentations, completion, and distribution of minutes and/or action items to meeting attendees
Managing President’s Business Contacts and ensuring accuracy and up-to-date information
Vendor Management i.e., marketing firms, etc.
Events planning for broker events and annual HUB-hosted events
General office management and facilities support
What You’ll Need for Success
Minimum five (5) years of Executive Assistant experience ideally supporting at a President or CEO level
**Advanced Computer Proficiency in MS Office**: Word, Excel, PowerPoint, and Outlook
Strong sense of urgency and results-focused
Professional, positive, and courteous in all interactions with customers and co-workers.
Strong attention to detail and time management
Excellent organizational, interpersonal, written, and oral communication skills
Strong decision-making abilities to screen and prioritize the President's requests
Ability to work effectively in a multi-deadline and fast-paced environment
Excellent prioritization skills, ability to be proactive, and handle confidential material
Why Choose HUB?
We’re committed to you and your well-being with a variety of benefits such as:
Competitive compensation package including additional ways to earn income beyond the basics of base pay (referral incentive programs, bonus eligibility, etc.)
A flexible hybrid environment and paid time off that allows for a work/life balance
Robust and flexible benefits options that cater to your individual needs with a company RRSP match
A commitment to your future via HUB-sponsored training, development & educational programs to enhance your industry knowledge and expertise, opportunities for tuition reimbursement
Reimbursement of license fees and professional membership dues
Perks and rebates on events, travel, and accommodations as well as discounted rates for personal home & auto insurance
Service is one of our founding values - not an abstract concept but a commitment. We believe that no one deserves that commitment more than our employees, clients, and the communities in which we all live and work. Each Regional HUB office chooses a local organization or cause and develops a project that will make a difference where it’s needed, from fighting disease to working with families in need to improving the lives of senior citizens and youth.
\#LI-hybrid
\#LI-(initials)
Department Office Administration & Clerical
**Required Experience**: 5-7 years of relevant experience
**Required Travel**: Up to 25%
**Required Education**: Diploma
Hi, we’re HUB.
In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected.
When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support.
And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control.
About HUB International
-
Executive Assistant, Hub On
5 days ago
Toronto, Ontario, Canada HUB International Full timeAbout The RoleWhat You'll DoHandling all aspects of the President's schedule and travel itineraries for PresidentHandling incoming correspondence and inquiries for the President; exercising independent judgment preparing responses as required and/or seeking direction where requiredResearching, recommending, and implementing special projects and/or...
-
Logistics Hub Assistant
3 weeks ago
Toronto, Canada TORONTO INTERNATIONAL FILM FESTIVAL Full time**LOGISTICS HUB ASSISTANT** **Contract** **Full-time** **Festival Logistics, Festival Services & Event Production** TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Bell...
-
Account Executive, Commercial Lines
3 weeks ago
Toronto, Canada HUB International Full timeAbout The Role We’re looking for a strong a dynamic Commercial Account Executive. In this role, you will manage an assigned book of business and ensure client satisfaction. This is an ideal role for a strong team player who is detail-oriented and enjoys working with people. A commitment to delivering results on required deadlines. What You’ll...
-
Logistics Hub Assistant
6 days ago
Toronto, Ontario, Canada TORONTO INTERNATIONAL FILM FESTIVAL Full timeLOGISTICS HUB ASSISTANTContractFull-timeFestival Logistics, Festival Services & Event ProductionTIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Bell LightboxOur mission:To...
-
Commercial Lines Account Assistant
2 weeks ago
Toronto, Canada HUB International Full timeAbout The Role This position includes working on a book of business in a supportive team and management environment in which knowledge is shared and development encouraged! What You’ll Do Executing insurance certificates, auto liability slips, binders, statements of values, proposals, and processing of client documents (endorsements and policies) within...
-
VP executive support
5 days ago
Toronto, Ontario, Canada HUB International Canada Full timeSenior Vice President, Personal Insurance Toronto, ON About The Role As we navigate through an exciting phase of growth, we are in search of an exemplary Leader to steer our Personal Insurance team across Ontario and the Atlantic Region. This role is not just about managing; it's about inspiring and providing strategic oversight to a portfolio that caters...
-
Account Executive
5 days ago
Toronto, Ontario, Canada HUB International Full timeAbout The RoleHUB International's Private Client Group continues to grow and is currently looking for strong Personal Insurance Broker to support an assigned High Net Worth/VIP book of business in our Toronto office and reporting to the Vice President, Private Client Group. This role is focused on delivering client excellence, growth and retention of a large...
-
Account Assistant, Complex Risks
2 weeks ago
Toronto, Canada HUB International Full timeAbout The Role We’re looking for a strong Commercial Lines Account Assistant to support our growing Commercial Complex Risks Unit focused on an assigned commercial book of business with renewals throughout the year. This is an ideal role for individuals interested in trade credit business and specialty lines with strong, organized, proactive client...
-
Commercial Lines Account Assistant
59 minutes ago
Toronto, Canada HUB International Full timeAbout The Role This position includes working on a book of business in a supportive team and management environment in which knowledge is shared and development encouraged! What You’ll Do Executing insurance certificates, auto liability slips, binders, statements of values, proposals, and processing of client documents (endorsements and policies) within...
-
Commercial Lines Account Assistant, Dealership
4 weeks ago
Toronto, Canada HUB International Full timeAbout The Role We’re looking for an experienced Account Assistant to provide administrative support for our Dealership & Leasing Program. This is the ideal role for someone looking to build a career in a unique yet exciting vertical of the insurance world. This position will act as a key support person; helping the service team mitigate and manage the...
-
Commercial Lines Account Assistant
5 days ago
Toronto, Ontario, Canada HUB International Full timeOverview of Position:HUB International's vision is to be everywhere risk exists - today and tomorrow. Helping protect what matters most.Choose a career with HUB International and take the first step toward creating a future that combines a diverse, challenging work environment with financial security and satisfaction. By joining HUB, you will become part of...
-
Commercial Lines Account Assistant, Financial
2 weeks ago
Toronto, Canada HUB International Full timeAbout The Team The Complex Risk Unit (CRU) provides our clients with an integrated structure to address all their Global risk management advisory and consultative needs. We do this by leveraging HUB Canada's best technical experts, and industry specialists. Our clients benefit from customized advice, maintain a relationship with one senior contact, and make...
-
Toronto, Canada HUB International Full timeAbout The Role HUB International in Toronto, Ontario is currently looking for a motivated Insurance Account Assistant to support the account workflow for our growing Real Estate Practice. This is an ideal role for an organized individual with strong administrative support experience. What You’ll Do Executing insurance certificates, binders, proposals,...
-
Senior Licensed Sales Assistant
2 months ago
Toronto, ON, Canada HUB International Full timeElevate Your Future with the Role of Account Executive, Employee Benefits As an Employee Benefits Senior Sales Advisor with HUB International Ontario, you're at the forefront of offering peace of mind to clients in the small to middle-market realm. In this role, you will seek out potential clients and lay the foundation of enduring partnerships. Strategic...
-
Toronto, Ontario, Canada HUB International Full timeAbout The TeamThe Complex Risk Unit (CRU) provides our clients with an integrated structure to address all their Global risk management advisory and consultative needs. We do this by leveraging HUB Canada's best technical experts, and industry specialists. Our clients benefit from customized advice, maintain a relationship with one senior contact, and make...
-
Executive Assistant
2 months ago
Toronto, Canada Informal Systems Full time**Executive Assistant** Full Time Canada, USA, Remote **About Informal** We believe in creating trust in software and money and are looking to grow the team with exceptional individuals who share our passion for building this future. Informal is structured with five business units which include: - Cosmos Hub: A core developer of the Cosmos Hub...
-
Account Executive
3 weeks ago
Toronto, Canada HUB International Full timeAbout The Role HUB International’s Private Client Group continues to grow and is currently looking for strong Personal Insurance Broker to support an assigned High Net Worth/VIP book of business in our Toronto office and reporting to the Vice President, Private Client Group. This role is focused on delivering client excellence, growth and retention of a...
-
Account Assistant, Private Client Group
2 weeks ago
Toronto, Canada HUB International Full timeAbout The Role We’re seeking a dynamic Personal Insurance Account Assistant to join our Personal Lines team. This is an ideal role for a strong team player who is detail-oriented, enjoys working with people, and a committed to delivering results on required deadlines. This role will require a flexible individual to adapt to the growth of the...
-
Commercial Lines Account Assistant
3 weeks ago
Toronto, Canada 019981 Hub International Ontario Limited Full timeAbout The Role We’re looking for an experienced Account Assistant to support the account management workflow. This role is ideal for a candidate with strong administrative support experience and proficiency in EPIC broker management system. This position includes working on a book of business in a supportive team and management environment in which...
-
Commercial Lines Account Assistant
6 days ago
Toronto, Ontario, Canada 019981 Hub International Ontario Limited Full timeAbout The Role We're looking for an experienced Account Assistant to support the account management workflow. This role is ideal for a candidate with strong administrative support experience and proficiency in EPIC broker management system. This position includes working on a book of business in a supportive team and management environment in which...
