Executive Assistant

3 weeks ago

Toronto, Canada Informal Systems Full time

**Executive Assistant**

Full Time

Canada, USA, Remote

**About Informal**

We believe in creating trust in software and money and are looking to grow the team with exceptional individuals who share our passion for building this future.

Informal is structured with five business units which include:

- Cosmos Hub: A core developer of the Cosmos Hub blockchain working on R&D and maintenance.
- Interchain team: A leading developer for CometBFT, Hermes and IBC-rs
- Informal Security: A security auditing business providing security audits in the Cosmos ecosystem and beyond.
- Informal Staking: A PoS validator helping to secure the Cosmos ecosystem and beyond.
- Cycles: An early stage startup that aims to deliver financial software solutions that improve businesses’ sustainability through reducing their cash flow needs.

As a member of our team, you'll have the opportunity to support our executive and leadership teams across these diverse business units, contributing to our collective vision and impact.

**About the Role**

The Executive Assistant will provide strategic support to the Executive team at Informal Systems. The EA will support daily operations, planning and scheduling, business operations, planning of team events, and play a critical role in the operational success of Informal.

**What your primary responsibilities will be**:

- Meeting Preparation: Prepare agendas, materials, and presentations for meetings, ensuring the executive team is well-prepared.
- Communication: Manage correspondence, screen phone calls, and respond to inquiries, ensuring that messages are relayed accurately and promptly.
- Negotiation: Act as a liaison for the executive team in negotiations and communications with external partners, clients, and vendors.
- Project Coordination: Assist in planning, organizing, and executing various projects and initiatives on behalf of the executive team.
- Travel Coordination: Arrange complex domestic and international travel itineraries, accommodations, and logistics.
- Expense Management: Prepare and track expense reports, ensuring adherence to company policies.
- Team Support: Collaborate with other administrative staff and assist in ensuring smooth operations across the organization.
- Systems setup and adherence: Help the executive team roll out new systems to make Informal employees' workflows more streamlined.

**What we look for in a successful Executive Assistant**:

- Adaptability & Problem Solving: Exhibit adaptability in managing evolving priorities and demonstrate strong problem-solving abilities when facing challenges.
- Resourcefulness: Proactively find creative solutions and workarounds when presented with obstacles or unique situations.
- Time Management: Efficiently prioritize tasks, meet deadlines, and handle multiple responsibilities, showcasing exceptional time-management skills.
- Interpersonal Skills: Build and maintain positive relationships with diverse teams and stakeholders, ensuring effective communication and collaboration.
- Discretion & Attention to Detail: Maintain confidentiality and handle sensitive information with the utmost discretion, while paying meticulous attention to detail in all aspects of the role.
- Self-Management: Demonstrate strong self-discipline and the ability to work independently with mínimal supervision.

**Some of our benefits include**:

- A unique, caring and friendly culture (learn more about how we work here)
- 25 days (5 weeks) of paid vacation annually, plus 3 Spiritual Days
- Company closure from December 25th to January 1
- Annual Lifestyle benefits (reimbursements for gym memberships, fitness equipment, etc)
- A remote-first, flexible work environment
- A home-office stipend to set you up for success
- Annual company retreats
- Paid parental leave
- .. and many more

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