Executive Assistant

4 days ago

Canada FlightHub Full time

UNCAGE YOUR** **AMBITION **as a
**Executive Assistant**

We are **FlightHub Group**, an ambitious team of people that created **FlightHub** and **Justfly**. Our brands have grown to become two of the top-ranked travel agencies in North America. We now serve over 3 million customers per year, totaling 3 billion dollars in sales, and, whereas the pandemic may have slowed us down a little, we are coming back even stronger. We dream big, pursue passionately, and follow through with resolute self-belief and rigorous commitment. We are a group of individuals sharing a common vision and values, having come together to pursue a collective mission: overtaking the #1 spot in the world.
We are looking for an **Executive Assistant** to join our team with 5+ years of experience. You will be supporting our team by maintaining and managing various administrative and financial tasks, anticipate needs, think critically, and offer solutions to problems with a high level of professionalism. This role stretches beyond your classic Executive Assistant, we're looking for someone who is business oriented and hungry for more.
Many career paths can prepare you for this life-changing opportunity, but preferably, you're highly skilled in:

- Bachelor's Degree in the Administrative field or any relevant field;
- Act as an all-around gatekeeper to strategically manage personal and professional affairs;
- Cultivate relationships with vendors and or service providers, negotiating vendors of any sort;
- Handle confidential information discreetly and with care;
- Coordinate meetings, document outcomes, and ensure follow-up on action items;
- General administrative tasks (e.g., taking detailed notes, preparing meeting materials, expense reporting) and special projects with constantly realigning priorities;
- Coordinate travel - domestic and international; handle logistics and respond to changing schedules with ease;
- Manage the purchasing and invoice process for executives. Be responsible to handle larger purchases of any kind;
- Oversee Account Receivable and Account Payable;
- Locating resources for special projects;
- Ongoing Property Management tasks.
- Please note this position is in Montreal, Quebec.

**Show us your drive and join our team**

**LIBÉREZ VOTRE AMBITION -**
**DEVENEZ ASSISTANT(E) EXÉCUTIF**
Nous sommes le groupe FlightHub, nous formons une équipe ambitieuse derrière les agences de voyages en ligne FlightHub et Justfly. Nos marques sont devenues deux des agences de voyages en ligne les plus importantes en Amérique du Nord. Nous servons maintenant plus de trois millions de clients par année, et générons au-delà de trois milliards de dollars de ventes, et, même si la pandémie nous a un peu ralenti, l'industrie des voyages recommence à montrer des signes de vie, et le moment est propice pour vous joindre à nous parce que nous en profitons pour revenir encore plus forts. Nous rêvons en grand, nous poursuivons nos objectifs avec passion, et nous avons confiance en notre habilité à les atteindre.
Nous recherchons un(e) A**ssistant(e) E**xécutif** pour rejoindre notre équipe avec 5+ ans d'expérience. Vous soutiendrez notre équipe en maintenant et en gérant diverses tâches administratives et financières, en anticipant les besoins, en réfléchissant de manière critique et en proposant des solutions aux problèmes avec un haut niveau de professionnalisme. Ce rôle va au-delà de celui de l'assistant(e) de direction classique, nous recherchons une personne orientée vers les affaires et désireuse d'en faire plus.
De nombreux parcours professionnels peuvent vous préparer à cette opportunité qui changera votre vie, mais de préférence, vous êtes hautement qualifié dans les domaines suivants:

- Baccalauréat dans le domaine administratif ou tout autre domaine pertinent;
- Agir comme un gardien de tous les instants pour gérer stratégiquement les affaires personnelles et professionnelles;
- Cultiver les relations avec les vendeurs et/ou les fournisseurs de services, négocier les vendeurs de toute sorte;
- Traiter les informations confidentielles de manière discrète et avec soin;
- Coordonner les réunions, documenter les résultats et assurer le suivi des mesures à prendre;
- Tâches administratives générales (par exemple, prise de notes détaillées, préparation de documents de réunion, rapports de dépenses) et projets spéciaux avec réalignement constant des priorités;
- Coordonner les déplacements - nationaux et internationaux; gérer la logistique et répondre aux changements d'horaires avec aisance;
- Gérer le processus d'achat et de facturation pour les cadres. Être responsable de la gestion des achats importants de toute nature;
- Superviser les comptes clients et les comptes fournisseurs;
- Trouver des ressources pour des projets spéciaux;
- Tâches courantes de gestion des biens.

Type d'emploi : Temps Plein

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