Administrative Coordinator, Bc Mqi

6 months ago

Vancouver, Canada PHSA Full time

**Administrative Coordinator, BC MQI**

PHSA Corporate

Vancouver, BC

Reporting to the Provincial Director, BC Medical Quality Initiative (BC MQI), the Administrative Coordinator ensures that BC MQI administrative and management functions operate efficiently by working with the BC MQI team to support BC MQI operations and processes and financial reporting requirements. Responsibilities include providing administrative and secretarial support to the Provincial Director and managing day-to-day operations, including appointment and meeting coordination, preparation and processing of invoices, documents and information, and maintenance of office equipment, supplies and IT needs for staff at BCMQI. The Administrative Coordinator provides support to the Executive Medical Lead as required. The position also undertakes special projects at the request of the Director. Identifies process and business improvement opportunities, and designs and implements appropriate solutions.

**What you’ll do**
- Manages and coordinates internal Financial and Operational support processes for BC MQI such as setup, tracking and administration of purchase requisitions, invoice tracking and document management, ensuring accuracy and quality of program documentation.
- Produces timely, accurate and well formatted documents using various word processing, spreadsheet and presentation software packages. Compiles relevant statistical information and reports.
- Assists with financial analysis and reporting across BC MQI. Assists with preparing accurate and up-to-date financial summary reports, and creating and maintaining financial tracking tools. Coordinates all governance committee meetings. Attends and records meeting proceedings, prepares and distributes minutes, and takes follow-up actions pertaining to the BC MQI Office.
- Maintains a coordinated and up-to-date calendar for the Provincial Director’s appointment schedule and coordinates appropriate travel arrangements.
- Assists in budget development and monitors expenditures. Completes purchase requisitions online and forwards for processing, ensuring invoices are authorized and submitted for payment.
- Provides project support, and compiles and analyzes data involving new projects. Prepare accurate and up-to-date financial summary reports. Creates and maintains financial tracking tools.
- Identifies internal and external business and administrative process improvement opportunities and develops standardized and efficient processes to streamline activities. Proposes process or tool enhancements.
- Produces and delivers management reports to governance structure and relevant stakeholders.

**What you bring**

**Qualifications**:
Skills & Knowledge
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

**Job Type**:Temporary, Full-time

**Location**:4500 Oak St, Vancouver, BC V6H 3N1

**Closing date**:Applications accepted until position is filled

**Hours of Work**:0830 - 1630 (Monday to Friday)

**Requisition # **150990E

**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**

**What we do**

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commit

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