Executive Assistant

4 weeks ago

Dorval, Canada Air Canada Full time

**Description**

**Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.**

**Scope**

**Key Functions & Responsibilities**
- Establish and maintain effective relationships with key members of the organization and gain their trust and respect.
- Interface/liaise regularly with other Air Canada Executives, the Board of Directors, their assistants, leadership teams and external customers.
- Conduct daily calendar management (Outlook) and proactively adjust schedule based on priorities.
Assist the team of the Office of the Corporate Secretary including in
- planning and organizing Board meetings (agenda, scheduling, catering, and IT support)
- planning and organizing travel arrangements for members of the Board, including flight, hotel and ground transportation
- the preparation of the annual shareholder meeting.
- Prepare PowerPoint presentations.
- Complete expense reports.
- Create/maintain contact lists and spreadsheets.
- Maintain accurate records and filing of contracts.
- Provide administrative support to the team and Board members as required.
- Other duties as assigned.

**Qualifications**
- Five-years' experience in a similar position supporting Executive or senior management level positions would be an asset.
- Ability to work well and maintain composure under pressure, meet deadlines and work with minimum supervision.
- Strong sense of initiative and interpersonal skills: problem solving, customer focused, approachability.
- Excellent organizational skills: planning, priority setting and managing through systems.
- A very high degree of diplomacy, discretion, professional maturity and judgment.
- Looks beyond the obvious and able to overcome obstacles and challenges.
- Excellent communication skills.
- Expert knowledge of Windows and all Microsoft Office products.
- Flexibility and willingness to work extended hours, on occasion.
- Some limited travel may be required.
- Linguistic Requirement
- Fluently bilingual, spoken and written, with excellent grammar in English and French

**Conditions of Employment**:
**Linguistic Requirements**

**Diversity and Inclusion**

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees' unique contributions to our company's success.

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