Office Manager and Executive Assistant

2 weeks ago

Burnaby, Canada TFG Financial Corporation Full time

**JOB PURPOSE**

The Office Manager and Executive Assistant is responsible for the day to day operations of Travelers’ office and ensuring our internal and external customers receive exceptional service and support. The Office Manager and Executive Assistant coordinates and executes office administration and facilities functions, provides support to the Human Resources team, provides executive support functions for the Executive team, and assists with special projects and meetings/events.

**Office Manager**
- Coordinate the flow of information and correspondence with internal and external customers; including incoming and outgoing mail, courier pick-ups, and deliveries
- Maintain office supply inventory including sourcing products, standardizing supplies, and identify opportunities for improvement
- Coordinate and monitor meeting room schedules and maintain room supplies
- Coordinate and lead facilities related projects, including liaison with other service providers
- Liaise with the Landlord on office related matters including parking, building security, and other communication
- Coordinate office renovations and upgrades
- Manage and coordinate Occupational Health and Safety and Fire Warden program
- Prepare monthly expense reports
- Assist in preparing Human Resources documentation and correspondence
- Publish job postings to various job boards
- Complete administrative work related to onboarding of new hires including processing background checks and compiling employee file details
- Coordinate employee onboarding, departure and transfer process
- Plan, organize and coordinate functions and special events

**Executive Assistant**
- Confidential calendar management for the Executive team to coordinate meetings, appointments, and commitments
- Bring forward calendar items for follow up and/or action, issue reminders and follow up on responsibilities
- Manage the flow of information to various team members
- Plan and arrange travel for the Executive team, including booking, itineraries and managing reservations
- Manage Executives’ expenses and prepare reporting on a monthly basis
- Prepare and edit confidential documents and presentations via Microsoft Word, PowerPoint, and Excel
- Plan and manage projects while ensuring completion and accuracy

**KNOWLEDGE, SKILLS AND ABILITIES**
- Ability to maintain confidentiality and handle sensitive issues
- Strong integrity, professionalism and work ethic without sacrificing your ability to have fun on the job
- Exceptional interpersonal skills including strong written and verbal communication skills with high attention to detail
- Proactive, organized and able to handle multiple tasks and adjust priorities, when needed
- Advanced abilities with Microsoft products
- Knowledge of Workforce Now and Visio is an asset
- 3+ years of Office Manager/Executive Assistant experience

**BENEFITS**
- Comprehensive medical and dental benefits
- Centrally located in Burnaby, BC near the Gilmore Skytrain station
- Leaders who support your development
- Ability to make a difference and lasting impact
- Opportunity to take on progressively greater accountabilities

**WHO WE ARE**

TFG Financial Corporation, as part of the Travelers Financial Group of Companies, is one of the largest independent commercial equipment finance companies in Canada. Our mission and purpose is to be our customer’s first choice by making equipment financing easy while providing a wide range financing solutions. Together, through our core principles, we help our partners to achieve what’s important in their business.

TFG’s culture is results, recognition and rewards based, with a focus on achieving results in a high performing team environment.

TFG is an equal opportunity employer and believes in providing an inclusive workplace where all team members have an opportunity to succeed.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Work Location: One location

  • Office Manager and Executive Assistant

    2 weeks ago

    Burnaby, Canada TFG Financial Corporation Full time

    **JOB PURPOSE** The Office Manager and Executive Assistant is responsible for the day to day operations of Travelers’ office and ensuring our internal and external customers receive exceptional service and support. The Office Manager and Executive Assistant coordinates and executes office administration and facilities functions, provides support to the...

  • Executive Assistant

    1 week ago

    Burnaby, Canada Ekona Power Inc. Full time

    Ekona Power is a Vancouver-based breakthrough energy technology company developing a novel methane pyrolysis platform for low-cost, clean hydrogen production. We believe this technology will have a significant and positive impact in a world trying to reduce greenhouse gas emissions and address climate change. **Job Summary**: We are looking for an Executive...

  • Executive Assistant

    2 weeks ago

    Burnaby, Canada Daiya Foods Inc. Full time

    Job Title: Executive Assistant & Office Manager Department: People and Culture Reporting To: CEO, with a dotted line to Director of P&C Welcome to the unexpected delight of plant-based exploration! We're the creators of a revolutionary cheese alternative that tastes, shreds, melts and stretches like traditional cheese. Today, as plant-based food grows in...

  • Executive Assistant/office Administrator

    2 weeks ago

    Burnaby, Canada Avi Dhaliwal Group Full time

    **Our Group**: Avi Dhaliwal Group is a diversified holding company based in Western Canada, comprising a range of strong operating businesses across multiple sectors, including real estate and development, architecture, engineering and construction (AEC), finance, manufacturing, and automotive. Our portfolio features prominent companies such as Canvas Homes,...

  • Medical Office Assistant

    3 weeks ago

    Burnaby, Canada The Allergy Office Full time

    Job Overview: **Responsibilities**: - Greet patients and visitors in a friendly and professional manner - Answer phone calls, schedule appointments, and manage patient inquiries - Maintain patient records and update electronic medical records (EMR) system - Verify insurance coverage and process billing information - Assist with administrative tasks such as...

  • Executive Assistant

    3 weeks ago

    Burnaby, Canada Construction Industry Rehabilitation Plan Full time

    Position Overview: The General Administrative Assistant plays a vital role in providing support to the smooth functioning of the office and various departments within the organization. This position involves a wide range of administrative tasks and requires strong organizational skills, attention to detail, and effective...

  • Executive Assistant

    2 weeks ago

    Burnaby, Canada NorLand Limited Full time

    NorLand Limited consists of multiple specialized businesses working together as one team towards common goals. We have the unique ability to undertake complex, multi-faceted public and private sector projects within a single contract. Our businesses have been making _**Anything. Possible. **_for over 65 years! We are looking for an **Executive Assistant...

  • Executive Assistant

    3 weeks ago

    Burnaby, Canada New Miles Immigration, Recruitment & Consulting Services Full time

    Phoenix Travel Ltd., founded over two decades ago, has established itself as a reputable travel service provider. The company is regulated by Consumer Protection BC and is a member of the Association of Canadian Travel Agencies. Additionally, it holds licenses with both the Air Transport Association of Canada and the International Air Transport Association....

  • Executive Assistant

    1 week ago

    Burnaby, Canada Inland Truck & Equipment Full time

    **DRIVE YOUR CAREER WITH INLAND** Inland Truck & Equipment is an Industry-leader in the heavy-duty truck & equipment sales, service and parts marketplace. As a rapidly growing company with over 1500 employees across 35 branches in North America, Inland offers exciting employment opportunities that can help you drive your future! **THE OPPORTUNITY** We are...

  • Executive Assistant

    1 week ago

    Burnaby, Canada BC Housing Full time

    **Position Summary**: **EXECUTIVE ASSISTANT** **Job ID: 5222** **REGULAR/FULL-TIME** **Location: BURNABY, BC** - ** Join one of BC’s Top Employers!**: - ** Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!** **BC Housing thanks all applicants for their interest; only those selected for an interview...

  • Executive Assistant

    3 weeks ago

    Burnaby, Canada Svante Full time

    **About Svante** Svante is a purpose-driven, rapidly growing clean technology company based in Burnaby, BC, Canada, and we’re on a mission to help the world reach net zero with filters and machines that capture and remove CO2 from industrial emissions and the air. We’re a collaborative, diverse group of people who care about the planet and, through our...

  • Executive Assistant

    2 weeks ago

    Burnaby, Canada Pacific Blue Cross Full time

    If you’re someone with a passion for providing professional administrative support and are wanting to take on a great career opportunity with a local not-for-profit health insurance provider by supporting our Work and Wellness (disability claims) and Information Security teams, we want to hear from you. Your skills in coordinating leadership activities,...

  • Executive Assistant

    2 weeks ago

    Burnaby, Canada Enersys Full time

    EnerSys is a leading power and energy solutions provider for the Information and Communications Technology (ICT) industry. Our products help power the necessities of modern wired and wireless communication infrastructure, including wireless cell sites, 5G small cells, Internet of Things (IoT), and switching centers. Our portfolio includes renewable energy...

  • Executive Assistant

    2 weeks ago

    Burnaby, Canada HUB International Full time

    HUB International is continuously GROWING, and we are looking for individuals with an ENTREPRENEUR mindset to join our team! We are BC’s largest insurance broker, growing 15% year over year! We offer stability, career development opportunities, and a strong team working environment. Whether you’re just starting out in insurance, or a seasoned veteran,...

  • Executive Assistant

    4 weeks ago

    Burnaby, British Columbia, Canada Midwives Association of British Columbia Full time

    The Association works to sustain the midwifery profession through advocacy, ongoing development, and enhancement of its services, positioning midwives as primary care providers. The MABC collaborates with its 400+ members to support the profession in delivering the highest level of perinatal and sexual health care, through access to education and resources...

  • Executive Assistant

    4 weeks ago

    Burnaby, Canada Midwives Association of British Columbia Full time

    Midwives Association of BC The Midwives Association of British Columbia (MABC) is the professional non-profit association representing midwives in BC. The Association works to sustain the midwifery profession through advocacy, ongoing development, and enhancement of its services, positioning midwives as primary care providers. The MABC collaborates with its...

  • Executive Assistant

    4 weeks ago

    Burnaby, Canada Midwives Association of British Columbia Full time

    Midwives Association of BC The Midwives Association of British Columbia (MABC) is the professional non-profit association representing midwives in BC. The Association works to sustain the midwifery profession through advocacy, ongoing development, and enhancement of its services, positioning midwives as primary care providers. The MABC collaborates with its...

  • Risk Management Executive Assistant

    3 days ago

    Burnaby, British Columbia, Canada Brainhunter Systems Ltd Full time

    About This Role:We are seeking a highly organized and detail-oriented Compliance and Escalations Coordinator to join our Risk and Compliance team. In this role, you will be responsible for tracking KPIs and reporting on consumer complaint resolutions, as well as monitoring regulatory licensing requirements for staff.You will also be preparing executive and...

  • Executive Assistant

    3 weeks ago

    Burnaby, Canada Basic Grain Products (Canada) Inc. Full time

    **EXECUTIVE ASSISTANT** **BASIC GRAIN PRODUCTS INC. - Burnaby, BC** **Job description** **Company Information**: Basic Grain Products Inc., is an established food manufacturer located in Coldwater, Ohio, with over 30 years of experience and excellence. Our Head Office is located in Burnaby, B.C.. We specialize in private label snacks foods. True to our...

  • Executive Assistant

    2 weeks ago

    Burnaby, Canada Basic Grain Products (Canada) Inc. Full time

    **EXECUTIVE ASSISTANT** **BASIC GRAIN PRODUCTS INC. - Burnaby, BC** **Job description** **Company Information**: Basic Grain Products Inc., is an established food manufacturer located in Coldwater, Ohio, with over 30 years of experience and excellence. Our Head Office is located in Burnaby, B.C. We specialize in private label snacks foods. True to our...