Executive Assistant
3 weeks ago
EnerSys is a leading power and energy solutions provider for the Information and Communications Technology (ICT) industry. Our products help power the necessities of modern wired and wireless communication infrastructure, including wireless cell sites, 5G small cells, Internet of Things (IoT), and switching centers. Our portfolio includes renewable energy products, DC and AC power systems, power distribution systems, and energy storage in the form of industrial batteries, employing advanced lithium electrochemistry technologies.
As power conversion and power management experts, we provide solutions to our customers’ challenges and problems. From individual modules to full turn-key system solutions, we provide our customers with the advice and support needed at all level of the organization. We cherish the integral relationship critical to success of our clients who range from Mobile Network Operators to major telecom and cable providers to data center operators.
EnerSys is truly a Global Company, with over thirty manufacturing and assembly plants worldwide servicing over 10,000 customers in more than 100 countries. EnerSys is the power/full solution with sales and service locations throughout the world.
Learn More About Our Company
**Job Purpose**:
Energy Systems a business division of EnerSys has an opportunity for a motivated and knowledgeable Executive Assistant to support our Engineering Team. This position reports directly to the Vice President Engineer, it is office-based and in Burnaby, BC but will remotely support teams in Bellingham and Spokane, WA. Occasional travel to the US may be required, ability to travel across international borders is a requirement for this role. The Executive Assistant Provides high-level, confidential administrative support to the Vice President Engineering, Engineering Directors and the PMO office. This position is privy to confidential information and as such, requires diplomacy and discretion. They will be responsible for a variety of duties including preparing reports, organizing travel, managing special events, managing calendars, working on special projects, assisting with onboarding new employees, timekeeping, and general administration.
**Essential Duties and Responsibilities**:
- Manages the VP's schedule including complex and high-profile meeting coordination and initiating the rescheduling of meetings to address urgent situations.
- Provide direct support to the VP, Directors, and other leaders with scheduling.
- Arranging travel and booking accommodation
- Plan and execute Engineering team meetings both virtual and in person.
- Research and prepare various reports for information required by senior management and then extract and summarize information for reports, projects, and correspondence.
- Support the VP in preparations for upcoming meetings by gathering relevant information.
- Administer Equipment purchase process.
- Retain access and oversight of agreements and contract management documents for Engineering vendors.
- Assist with the planning and conducting of new hire onboarding to ensure new hire details are taken care of, managers are knowledgeable about their responsibilities, and organizational and position objectives are defined, communicated, and tracked
- Actively promote and contribute to a positive and productive workplace environment.
**Qualifications**:
- College diploma or technical degree in a related discipline
- At least 3 years’ experience in an Administrative Assistant with additional minimum 2 years as an Executive Assistant role
- Ability to travel across international borders (generally for day trips)
- Previous experience using SAP or another ERP system.
**Knowledge, Skills and Abilities**:
- Exceptional computer skills using MS Teams, MS Word, Excel, PowerPoint, and Outlook
- Flawless communication and presentation skills, both written and verbal
- Effective time management and prioritization skills
- Proven track-record of responsiveness and meeting deadlines
- Highly organized and able to manage complex calendars, meetings, and travel arrangements.
- The ability to build and maintain strong relationships with clients, colleagues, and external partners.
- Must be able to confidentiality and discretion when handling sensitive information.
- The ability to work autonomously
**General Job Requirements**:
- This position will work in an office setting, expect mínimal physical demands.
Equal Employment Opportunity
Individuals are hired, trained, assigned, promoted, transferred, downgraded, laid-off, terminated and recalled based upon their own abilities, achievements and experience without regard to gender, marital status, race, colour, religion, national origin, age, ancestry, physical or mental disability, sexual orientation, or any other legally protected status.
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