Executive Assistant

6 months ago

Burnaby, Canada Daiya Foods Inc. Full time

Job Title: Executive Assistant & Office Manager

Department: People and Culture

Reporting To: CEO, with a dotted line to Director of P&C

Welcome to the unexpected delight of plant-based exploration We're the creators of a revolutionary cheese alternative that tastes, shreds, melts and stretches like traditional cheese. Today, as plant-based food grows in popularity, that spirit of innovation continues to inspire our team.

We believe in pioneering plant-based breakthroughs that delight people and planet. Our portfolio of great tasting foods provides an opportunity for everyone to gather around the table, whether you have food allergies, are flexitarian, vegan, vegetarian, or just plant-based curious

We're a team of food-loving Daiyans, and we're always on the lookout for people who share our passion, our vision, and our ability to make each other smile.

**Your Future Role**

We are seeking a highly organized and adaptable Executive Assistant to the CEO & Office Manager to join our team. Reporting directly to the CEO, this dual role will support the CEO with administrative tasks and manage office operations to ensure smooth and efficient functioning. As Daiya's EA & Office Manager you have excellent communication skills, exceptional attention to detail, and the ability to multitask effectively. Known as a 'go to' person across our Senior Leadership team, you are flexible, adaptable and strive for continuous improvement.

**What You Will Do**
- Provide comprehensive administrative support to the CEO, including managing schedules, arranging meetings, and handling correspondence.
- Serve as the primary point of contact between the CEO and internal/external stakeholders, demonstrating professionalism and discretion.
- Coordinate international and domestic travel arrangements and itineraries for the C-suite team ensuring all arrangements are made efficiently and within budget.
- Support the broader Senior Leadership Team with travel arrangements, expense management, and other tasks as assigned.
- With directly with the Office & Admin Coordinator to ensure integrity across supplies, orders, and general inquires. Support the reception area as needed to help ensure a welcoming client and employee experience.
- Organize and maintain CEO's files, records, and confidential information with the utmost confidentiality and discretion.
- In collaboration with People & Culture, plan and coordinate company events, meetings, and conferences as needed.
- Assist with special projects and initiatives as assigned by the CEO and the Director of People & Culture.

**Your Background**
- Bachelor's degree in Business Administration, Communications, or related field preferred.
- 2-5 years of proven experience as an Executive Assistant or similar role supporting C-level executives, interacting with Board of Directors and high-level customers required.
- Superb customer service skills.
- Experience with office management responsibilities is a plus.

**What You Bring**
- Excellent communication skills, both verbal and written, with the ability to interact professionally with individuals across all levels.
- Strong organizational skills and the ability to prioritize tasks effectively in a fast-paced environment.
- Exceptional attention to detail and accuracy in all work performed.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proficiency in managing multiple calendars and schedules.
- Problem-solving skills and the ability to anticipate needs and proactively address issues.

**Daiya's Core Competencies**
- Emotional Intelligence - You possess the ability to manage emotions, as well as seek to understand the emotions of others around you.
- Growth Mindset - You find opportunities and possibilities when challenged, embrace continuous learning, and constantly strive to grow and improve.
- Effective Communication - You effectively listen, assess, and adjust your communication to align your intention and impact.
- Collaboration - You work with and through others to create great results for Daiya.
- Driving Results - You take the initiative to find solutions, deliver results, maintain focus, and drive accountability.
- Service Excellence - You understand and serve the needs of others (Daiyans, consumers, and our communities)

**_ Compensation, Benefits & Perks_**

At Daiya, investing in our people is a top priority. We believe in building a flexible, hybrid model to make work-life harmony a reality. We strive to build diverse and high performing teams and empower continuous learning to grow and improve ourselves.
- Competitive compensation
- Extended health benefits
- 3 weeks' vacation
- Flex days
- Retirement savings matching program
- Flexible spending account
- Fun and creative environment
- On-site fitness studio
- On-site practitioners
- Inspiring and innovative work
- Smart and passionate teams
- Making people and the planet a healthier place

At Daiya Foods, we are committed to fostering

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