HR Assistant

3 weeks ago


Thornhill, Canada Swim Time Full time

HR Assistant

We are looking for a dedicated, well-spoken HR Assistant to join our Swim Time Team. The responsibilities of the HR Assistant include helping new hires learn the company policies, interviewing, scheduling, gathering the necessary paperwork and data entry for payroll.

To be a successful HR Assistant at Swim Time, you should have a good working knowledge of current pool and labour regulations, payroll systems, and best recruiting practices. Ultimately, a top-notch onboarding specialist should be a great communicator with a flair for interacting with new people.

**Onboarding (10%)**
- Development and implementation of recruitment strategies.
- Welcoming new hires with prepared onboarding kits and facility tours.
- Introducing new hires to their team members and reviewing policies, manuals, guidelines, and passwords.
- Answering any new hire queries.
- Updating/Revision of new hire onboarding kits as needed.
- Gathering and filing all paperwork related to new hires, including contracts, code of conducts, and police checks.

**Scheduling (40%)**
- Prepare and distribute shift requests to staff each session
- Develop session schedules to ensure each pool is fully staffed during program
- Confirm staff attendance to training, make up dates and regular shifts.
- Arrange coverage for absent staff & communicate with offices of any changes.
- Organizing recertifications for staff and overseeing registration for courses to ensure staff qualifications are up-to-date

**Payroll Administration (50%)**
- Overseeing logsheet and staff attendance collection from all locations.
- Record and check all employee hours for accuracy on a daily basis
- Preparing payroll for the management team on a bi-weekly basis.
- Ensuring new employee information and any changes to current employee information is submitted in a timely manner.
- Analyze bonus requirements and prepare reports for management.

**Requirements**:

- Experience in a similar role and/or equivalent education
- Background in aquatics environment (Current Lifesaving Instructor and National Lifeguard Award recommended)
- Experience with MS Office, resume databases & recruitment sites
- Good working knowledge of labor and pool legislation.
- The ability to work with sensitive and confidential information.
- Excellent verbal and written communication skills.
- Strong teamwork skills.
- Good organizational and time management skills.
- Attention for detail and accuracy
- Able to travel to Whitby, Pickering, Thornhill & Woodbridge
- Flexible Schedule
- Willing to provide vulnerable sector police check

**About Swim Time**

This year Swim Time is celebrating its 26th anniversary of providing quality swim lessons to people of all ages in a safe, clean and positive environment. We offer small class sizes, well-trained instructors, warm salt water, Lifesaving Society programs and make-up classes at four different locations across the GTA. We value our customers and expect all of our team members to actively contribute to a positive customer experience from their very first interaction with us until the last.

We are excited about growing our management and administrative team as we move into a new post-covid chapter. We have some big projects underway to streamline the support services we provide to customers and better aide our instructors in delivering high quality lessons. They are the backbone of what makes Swim Time such a success. We would also like to get more involved within the communities we serve and make significant contributions to the sustainability of our society.

We’re committed to creating a work environment that provides candid, complete, clear, and timely communication with their team. At Swim Time, we strive to magnify your strengths as well as your individuality, your ideas and your values.

**Job Type**: Part-time
Part-time hours: 20-30 per week

**Salary**: $19.00-$23.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- Night shift
- Weekend availability

Application question(s):

- Are you able and willing to work in all locations in the GTA (Woodbridge, Thornhill, Pickering & Whitby)?

**Experience**:

- Human resources: 1 year (required)
- aquatic: 1 year (required)

Work Location: In person


  • HR Coordinator

    1 month ago


    Thornhill, Canada SE Health Full time

    ***: In collaboration with the rest of the Human Resources (HR) team, the HR coordinator is responsible for the coordination of all HR related matters including but not limited to general HR administration, internal and external recruitment, occupational health and safety, benefits and HRIS administration. **POSITION RESPONSIBILITIES**: General...

  • Executive Assistant

    4 days ago


    Thornhill, Canada Clearoute Inc Full time

    **About Us** Clearoute Inc. is a professional services company that helps businesses grow through various offerings, including branding, marketing, web development, and consulting. We have been in the industry for over 25 years, establishing ourselves as a trusted growth partner. We pride ourselves on innovative solutioning, effective communication, and...


  • Thornhill, Canada Baskin Robbins Full time

    BASKIN ROBBIN - STEELS & BATHURST IS NOW HIRING. **POSITIONS AVAILABLE**: - FULL TIME CAKE DECORATOR (40+ hrs per week) We are looking for a cake decorator who is a quick learner Applicant MUST: - have managerial/customer service/food handling experience - be responsible - be competent, proactive and productive - be reliable, trustworthy and loyal - be...

  • Assistant Manager

    3 days ago


    Thornhill, Canada StorageVault Full time

    **ASSISTANT MANAGER** Full-Time DAY shifts. 6 weeks Paid Training Program. No Management Experience Required Pay: $18/hr + Bonus Ability + Benefits **Job description** Our passion is people! Our culture of continuous improvement paves the way to support you in your success & career growth. We are an essential service with job security & huge...


  • Thornhill, Canada Coast2Coast First Aid & Aquatics Inc. Full time

    Coast2coast First Aid & Aquatics is the leading company in Canada in Safety and aquatics training courses, supplies, and equipment. Offering a range of online and in-class certificates, and products to thousands of clients every year. **Summary**: Reporting to HR Coordinator, the HR Intern will have the unique opportunity to work collaboratively with...


  • Thornhill, Canada Coast2Coast First Aid & Aquatics Inc. Full time

    **Coast2coast First Aid & Aquatics is the leading company in Canada in Safety and aquatics training courses, supplies, and equipment. Offering a range of online and in-class certificates, and products to thousands of clients every year.** **Summary**: Reporting to HR Coordinator, the HR Intern will have the unique opportunity to work collaboratively with...


  • Thornhill, Canada Coast2Coast First Aid & Aquatics Inc. Full time

    Coast2coast First Aid & Aquatics Inc is a leading provider of safety programs in Canada. We offer a wide range of safety training courses and programs to individuals and businesses across Canada. Our mission is to provide our customers with the highest quality safety training and services available in the industry. Job Overview: **Responsibilities**: -...


  • Thornhill, Canada Associated Engineering Group of Companies Full time

    **Job Description**: We are on the lookout for a talented **Human Resources Generalist**. This position can work out of any of our Ontario offices, which includes Markham, Kitchener, and Niagara-on-the-Lake. We offer flexible working arrangements, requiring 2-3 days in the office. Reporting to the Vice-President & General Manager, you will be responsible...

  • HRis QA Specialist

    1 month ago


    Thornhill, Canada CAA Club Group Full time

    **About Us**: Supporting the payroll/total rewards team, we are seeking a Data Quality specialist with a background in Human Resources and/or Payroll Administration. Your primary responsibility will be to ensure the data integrity across all HRIS systems that support the end-to-end Payroll Operations. **Who we are**: As Canada's largest automobile...


  • Thornhill, Canada 247 Canada Emergency Services Inc. Full time

    Work Term: Permanent - Work Language: English - Hours: 30 hours per week - Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Train other workers - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay telephone calls and...


  • Thornhill, Canada AWIN Full time

    At the AWIN Group of Dealerships, we enjoy the confidence of marques of distinction and are proud to represent them in the GTA. For over 30 years, we have been committed to the best in product selection, service and satisfaction. By joining AWIN‘s diverse group of exceptional people, you’ll have the chance to continuously progress and with the support...


  • Thornhill, Canada Shouldice Hospital Full time

    **Human Resources Generalist** At Shouldice Hospital our success in achieving our mission of delivering the world’s best surgical outcomes and patient experience in hernia treatment relies on the strength, professionalism, empathy, expertise and diversity of our people. The Human Resources Generalist will manage key functions designed to create the best...


  • Thornhill, Canada Shouldice Hospital Full time

    **Human Resources Manager** At Shouldice Hospital our success in achieving our mission of delivering the world’s best surgical outcomes and patient experience in hernia treatment relies on the strength, professionalism, empathy, expertise and diversity of our people. The Human Resources Manager will manage key functions designed to create the best work...


  • Thornhill, Canada Shouldice Hospital Full time

    **Human Resources Generalist** At Shouldice Hospital our success in achieving our mission of delivering the world’s best surgical outcomes and patient experience in hernia treatment relies on the strength, professionalism, empathy, expertise and diversity of our people. The Employee and Labour Relations Specialist (“ELRS”) will manage key functions...


  • Thornhill, Canada AWIN Full time

    How would you like to work with one of the most prestigious and well respected automotive groups? Join AWIN! We are a premier network of 22 luxury automobile dealerships as well as 3 state of the art collision centres in the Greater Toronto Area. Our company values its customers and employees and is invested in principles for success. We value doing business...

  • Community Relations

    2 weeks ago


    Thornhill, Canada JEWISH RUSSIAN COMMUNITY CENTER OF ONTARIO Full time

    **Office Location**: 1416 Centre St. Unit 6, Thornhill, Ontario L4J 8A1 **Work hours**: part-time (4 hrs/day) **Compensation**: $23-$30/HR (commensurate with experience) **Organization**: JRCC **Report to**: Senior Director, Social Services JRCC Cares is growing and looking to fill a Community Relations & Evaluation position to coordinate and maintain...


  • Thornhill, Canada Reena Full time

    **Description**: This is a position supported by the Canada Summer Jobs Program. The duration of the program is eight weeks. At Reena, we are deeply committed to promoting diversity, equity, and inclusion in our work. We firmly believe that diverse perspectives are not just beneficial, but essential for addressing complex social challenges effectively. We...


  • Thornhill, Canada Compass Group Canada Full time

    Req#1159880/1159876 **Start Date**:ASAP **Status**: Full-Time **Schedule**: Monday to Friday, _7:00am-2:00pm_ **Wage**: $18.00/hr **Location**: Various locations in Thornhill ON **Important Information**:Previous line cook experience is required. No weekends. Summers and holidays off. **As a Cook Supervisor, you will**: - Assist with menu planning...


  • Thornhill, Canada i3 Capital Inc. Full time

    Responsibilities: Overseeing the recruitment and hiring process - Managing employee relations and resolving any issues that may arise - Developing and implementing HR policies and procedures - Handling employee benefits and compensation - Conducting performance evaluations and providing feedback to employees - Maintaining employee records and ensuring...

  • Video Editor

    4 days ago


    Thornhill, Canada CPDFormula Full time

    **We are a software company that builds marketplaces** for regulated professions such as Accounting, Law, HR and Engineering, offering individual programs and courses for skills improvement for adults in regulated industries. **We're the Netflix of Continuing Education for regulated professions in 4 countries and many industries.** Are you a co-op student...