Coordinator, Office Leasing

5 months ago

Toronto, Canada Brookfield Properties Full time

Location

Brookfield Place - 181 Bay Street

Business

At Brookfield Properties, our global network and relationships are here for our tenants and partners — wherever they are in the world. Where going to work never feels routine. We integrate commercial real estate with world-class shops, restaurants, and entertainment, creating spaces where work and play don’t just coexist, but thrive. If you’re ready to be a part of our team, we encourage you to apply.

**Job Description**:
This position will be accountable for the coordination and administration of day-to-day functions within the Eastern Region leasing department in addition to having a large role in the development and management of marketing efforts. This role takes on a diverse set of tasks which support the team’s common goal: lease office space The coordinator will report to the Senior Vice President, Office Leasing, and work closely with the entire leasing team.

RESPONSIBILITIES:
Coordination & Administration
- Prepare and maintain product availability directories, floor plans, drawings, and stacking plans
- Manage and address incoming requests for space availability surveys
- Maintain deal happenings within deal tracking software for weekly team meetings
- Enter deals into deal tracking software along with accompanying Business Terms Summary Sheets
- Coordinate monthly leasing meetings
- Plan, coordinate, and execute external leasing events
- Manage intake and processing of leasing commission payments
- Manage and submit team expense reports
- Execute special one-time projects to support future file organization (e.g. photo management, document tracking)
- Other administrative duties as required

Marketing
- Assist with the organization, design, production, and dissemination of all marketing materials for leasing efforts
- Work with National Operations team to update building specific marketing/information materials
- Manage external advertising platforms
- Lead the preparation, coordination, and assembly of additional visual materials required for events

QUALIFICATIONS

SERVICE / PERSONAL SKILLS:

- High level of initiative and the ability to multitask
- Ability to work both independently and as a part of a team
- Strong attention to detail
- Creative and design focused
- Service oriented with excellent communication skills, both verbal and written
- Must work well in a sometimes high pressure work environment, ensuring deadlines are met
- Exceptional organizational skills

EXPERIENCE & TECHINCAL SKILLS:

- Industry (brokerage/leasing) experience is preferred
- Marketing/design experience an asset
- Advanced level Microsoft Office skills
- Advanced Adobe Creative Suite skills (InDesign and Illustrator specifically)
- Experience with Braze Customer Engagement Platform, or a similar product, an asset

EDUCATION/DESIGNATIONS/LICENSES:

- Completion of Post Secondary education

OPPORTUNITIES FOR COMPANY INVOLVEMENT
- Committees (e.g. DEI, social, fire safety)
- Community volunteering
- Companywide socials
- Other ad hoc programming

We are proud to create a diverse environment and are proud to be an equal opportunity employer. Accordingly, we will accommodate the needs of all qualified applicants with disabilities during the recruitment and selection process in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.

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