Leasing Coordinator

7 months ago

Toronto, Canada JLL Full time

JLL supports the Whole You, personally and professionally.

The Leasing Coordinator will work closely with the VPs, Leasing Directors and Managers on leasing and related activities and other projects on an as needed basis. Leasing Coordinator will report to Manager, Lease Administration.

RESPONSIBILITIES
Responsible for leasing support for all Ontario Shopping Centres
Input deals in Yardi Retail Manager for Leasing Manager, Directors, VPs;
Submit deals to client’s for approval, take notes and support during weekly meeting, follow up on approval status
Calculate negotiator commissions, input fees into Dealio System
Assist VPs, Leasing Directors and Managers with deal financials, analyse proposed deals against budget, calculate NERs and Gross Rent structures
Assemble and summarize tenant data from existing reporting as needed
Maintain leasing pipeline reports, and leasing activity plans in Adobe Illustrator
Provide essential backup information during budget season on existing tenants to the Leasing Representatives (i.e. renewal options, first rights of refusal on adjacent spaces, option to terminate, double check Lease expiry dates and GROC analysis);
Assist in budget review with report preparation and report analysis, and other supporting material
Assemble property packages (property sales report, occupancy, traffic reports, etc) for internal distribution;
Meeting preparation including but not limited to ICSC conferences, conference calls, or group meetings/events, preparation and distribution of documents for meetings, assistance with selection and distribution of materials as required;
Provide administrative support to leasing team and Vice President, Asset Management as needed, including, but not limited to; expense reports, travel coordination, schedule coordination

KEY REQUIREMENTS
The position is suited for a detail oriented, self-directed, self-confident individual who is approachable, organized, cheerful and achievement ordinated;
Post secondary (university or college) education is preferred
Past administrative work experience is an asset
Experience within real estate industry preferred; Familiarity with retail leasing, NER Calculation, Gross Rent Calculation, and reading leases;
Must possess excellent communication, mathematical and organizational skills;
Ability to work at a fast pace and cooperatively with people; Team work and collaboration and flexibility within the company is essential;
Operate with a strong sense of urgency and initiative;
It is important in this job that goals are achieved;
Ability to make decisions under pressure, generally calling on other people’s ideas and advice;
Creative problem-solving skills;
Proficient in Word, Excel, and PowerPoint;
Knowledge of Yardi and/or Adobe Illustrator an asset;

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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