Finance Coordinator

3 weeks ago

Edmonton, Canada Amiskwaciy Cultural Society Full time

Our Aboriginal Head Start Program aims to strengthen and prepare Indigenous children ages 3 - 5 with the necessary school-readiness skills and cultural foundation to enter mainstream schools on an equal basis with all other children in a positive, fun, stimulating, and respectful learning environment. Our main program philosophy is “Learning Through Play”.

Aboriginal Head Start Edmonton is seeking to employ a skilled Finance Coordinator to conduct periodic financial processes and support the HR activities within our organization. Reporting to the Executive Director, the Finance Coordinator is responsible for a variety of financial planning, full cycle accounting, reporting and monitoring activities. Their primary objectives are full cycle accounting and conveying critical information pertaining to the company’s financial position to the Executive Director while ensuring key financial reporting deadlines are met.

This position is required to be in office up to 3 days per week. Hours will be based on required deliverables as defined by the organization but will not exceed 25 hours/week unless approved by the Executive Director. Furthermore, the coordinator will use strong communication skills, both written and verbal to work for the organization’s 30 employees.

**As a Finance Coordinator, you will be self-directed and progressive and have diverse experience in accounting functions.**

**Key Responsibilities - Accounting**:

- Lead, develop and support the financial direction of the organization
- Assist with the development and implementation of financial policies and procedures
- Develop annual financial plans and budgets for approval by the Board of Directors and government funders
- Monitor internal controls to ensure internal policy, regulatory, and tax compliance
- Verify financial systems and processes in place and make changes whenever necessary, including chart of accounts and report updates
- Prepares the monthly, quarterly and annual financial reports for leadership and government funders
- Coordinate and support the year-end financial statement audit
- Process all program invoices, complete vendor account reconciliation, issue vendor payments
- Complete account and credit card and bank reconciliations monthly
- Prepare cashflow forecasts as requested
- Prepare and submit GST and payroll filings
- Complete year-end journal entries and working papers for auditors
- Process Bi-weekly payroll and complete payroll journal entries
- Complete employee benefit reconciliation

**Key Responsibilities - HR Support**:

- Aid Program Coordinators in reviewing performance evaluations and other personnel reports, and creating performance summaries for distribution to leadership
- Notify employees who need continuing education or on-the-job training about upcoming classes or deadlines to renew licenses or certifications
- Assist Coordinators in deciding appropriate staff salaries based on available budget
- Maintain and enter personnel data into software databases
- Track employee attendance and monitor vacation and sick days usage with support from Coordinator
- Support Coordinators and leadership with employee onboarding and offboarding

**Requirements for overall position**:

- Recognized Accounting Degree (Diploma may be considered with multiple years of experience)
- Minimum 5 years’ experience in the business sector in a similar role
- Experience in financial analysis, budgeting and strategic planning
- Experience with government programs
- Experience with non-profit financials
- Proven experience in similar role
- Proficiency in using accounting and payroll software (such as Xero, Wagepoint)
- Excellent analytical skills with attention to detail
- Ability to prioritize tasks and meet deadlines
- Strong communication and interpersonal skills for effective collaboration with team members and stakeholders
- Solid understanding of payroll processing, account reconciliation, and budgeting
- Advanced computer proficiency (Outlook, MS Word, Excel, and Internet research) is essential
- Experience working in a very fast-paced, self-directed, and dynamic work environment
- Demonstrated positive relationships with internal/external customers
- Experience in a leadership capacity and knowledge of Human Resource practices a must

**Please send covering letter, resume, CRIM, and CWIS, to**:
**Executive Director**

**Amiskwaciy Cultural Society**

**204, 13245-146th Street**

**Edmonton, AB**

**T5L 4S8**

**Job Type**: Part-time

Expected hours: 25 per week

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-04-30
Expected start date: 2024-05-06

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