Finance Coordinator

5 months ago

Edmonton, Canada Alta Care Resources Full time

The Finance Coordinator is responsible for the accounting and financial functions of the Agency. Additionally, the Finance Coordinator is responsible for maintain electronic and paper master file of all Agency forms and documents, Procurement, Infrastructure, and IT.

The Finance Coordinator is accountable to the Director of Finance.

**Major Job Responsibilities**

Accounts Receivable
- Create and balance weekly Accounts Receivable invoices with care and precision, utilizing QuickBooks
- Proactively monitor and collect outstanding Accounts Receivable amounts, analyzing Aging Reports weekly
- Record and post payments in a timely manner, ensuring compliance with financial policies and procedures
- Prepare, enter, and deposit all cash/cheques received with a focus on accuracy and efficiency

Accounts Payable
- Process daily cheque requisitions, obtaining signatures and distributing to appropriate parties in a timely fashion
- Prepare invoices and petty cash/program funds replenishments with attention to detail
- Verify authorization of expenditures/purchase orders and accuracy of requests, ensuring transparency and accountability
- Ensure supporting documents are included with requests and uploaded to QuickBooks, maintaining organized records

Financial
- Record journal entries in QuickBooks daily, maintaining accurate financial records
- Analyze financial data and create financial reports for management decision-making
- Assist with budget preparation and monitoring
- Ensure all financial decisions reflect GAAP, promoting financial responsibility and sustainability
- Respond to audit inquiries promptly and professionally, demonstrating commitment to transparency and accountability.

Administration
- Manage general filing and recordkeeping, both physical and electronic, with care and organization
- Prepare and submit weekly/monthly reports or as required
- Prepare and maintain tax records, supporting the financial health of the agency
- Liaise internally with team members, Programs, and Management, fostering open communication and collaboration
- Participate in special projects and perform other financial duties, contributing to the agency's success and growth

**Continuous Improvements**
- Recommend changes in processes and procedures to increase efficiency.
- Stay updated with the latest trends and best practices in financial processing.

**Qualifications**
- Accounting or finance related degree or diploma from an accredited institution
- Minimum 2 years' experience in Accounts Receivable, Accounts Payable, and financial reporting
- Solid understanding of GAAP and accounting principals
- QuickBooks, Spendwise, and Payworks experience preferred

**Competencies**
- Excellent time management, communication, and interpersonal skills, building strong relationships within the organization
- Strong attention to detail and accuracy, ensuring the highest standards in financial and HR management
- Proficiency in Word and Excel, using technology effectively to support our mission
- Initiative and follow-up skills, demonstrating a proactive approach to problem-solving
- Ability to maintain confidentiality and always demonstrate professionalism
- Capacity to work independently and as part of a team, managing multiple priorities and deadlines in a fast-paced environment

**Environment and Working Conditions**
- Positive team dynamics, encouraging collaboration and support among colleagues
- Occasional overtime during month-end and peak times, demonstrating dedication to the agency's success
- Background check required for all prospective employees, ensuring a safe and secure workplace
- Shared workplace station, fostering a sense of community and collaboration
- Vehicle is required for work related duties

Alta Care Resources is offering a competitive salary ($49,920) and a comprehensive benefits package to help support your work/life balance.
- Alta Care Resources is committed to the principle of employment equity. We welcome diversity and encourage all who are qualified to express their interest._
- COVID-19 considerations: As an agency that provides services to children, youth, families, and communities, we feel we are responsible to promote the health and safety of all employees and those we serve by reducing the risks of COVID-19 through mandatory vaccination and PPE._

**Job Type**: Fixed term contract
Contract length: 6 months

**Salary**: $24.00 per hour

Expected hours: 40 per week

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Edmonton, AB T6E 5A6: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Have you previously interviewed or worked for Alta Care Resources? If so, When?

**Education**:

- DCS / DEC (required)

**Experience**:

- accounts receivable/payable: 2 years (preferred)

Work Location: In person

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