Executive Assistant

6 months ago

Red Deer, Canada The City of Red Deer Full time

**The Opportunity**:
This Executive Assistant ensures that the General Manager(s) is supported in a manner that allows for the strategic use of their time through the effective management of day-to-day operations. The duties of this position require the incumbent to possess extensive knowledge of The City of Red Deer organization. This position ensures that the General Manager has all documentation and information required to lead and/or participate in meetings or to make well-informed decisions. They will be responsible for coordinating the implementation of activities of decision-making at the General Manager level, including planning, routing, scheduling and providing strategic advice. The Executive Assistant drafts correspondence, reports, and conducts necessary research to ensure accuracy of information.

The Executive Assistant acts as a liaison to the other Divisions, City Manager’s Office, and external contacts on behalf of the GM. All aspects of this position require the incumbent to work collaboratively with others to facilitate a supportive team environment. The ability to achieve results independently without constant guidance from the General Manager is expected.

Exceptionally strong communications, critical thinking, creative problem solving, organizational and time management skills are required as emerging issues bring constant challenge and change.

This job description applies to all GM Executive Assistants; some specific responsibilities may vary by Division.
- Successful completion of a two-year diploma from a recognized college in Office Administration or Business Administration or a Certified Canadian Administrative Professional designation. Project management certification would be beneficial. Equivalent combination of education and experience may be considered.
- 5-7 years’ experience supporting an executive level supervisor
- 3-5 years’ experience in a large, complex organization
- Demonstrated strategic and analytical thinking skills, especially as it relates to problem solving.
- Demonstrated tact, diplomacy and political acumen, specifically related to sensitive and confidential matters
- Exceptionally strong written and oral communication, organizational and interpersonal skills:

- Demonstrates ability to act decisively and to exercise a high degree of initiative and judgement.
- Demonstrates ability to handle sensitive and/or confidential information tactfully, including human resource issues.
- Demonstrates ability to manage time effectively and complete tasks with a high degree of accuracy and efficiency, while dealing with competing priorities and frequent interruptions.
- Ability to interpret City standards, policies, procedures and practices.
Proven ability to work in a team environment.
- Possess strong research and analytical skills.
- Ability to take systems approach to problem solving.
- Requires the management of diverse responsibilities and the need to adjust priorities using sound judgement and informed discretion as project demands change.
- Proven abilities to exercise sound judgement, leadership.
- Demonstrated desire for self-improvement.

**Affiliation**:
Exempt

**Remuneration**:
$32.60 to $40.75 per hour.

**Hours of Work**:
75 hours biweekly, Monday to Friday. Some evening and weekend work may be required.

**Additional Information**:
This position will provide Executive Assistant level support to the GM of Protective Services and the Enterprise Strategy Office.

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