Office Manager/bookkeeper

1 month ago


Toronto, Canada Diefen Recruitment Services Full time

Office Manager/Bookkeeper

**Main Job Duties and Responsibilities**

**Administrative Functions**:

- **Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff**:

- **Allocate available resources to enable successful task performance**:

- **Co-ordinate office staff activities to ensure maximum efficiency**:

- **Evaluate and manage staff performance**:

- **Recruit and select office staff**:

- **Organize orientation and training of new staff members**:

- **Coach, mentor and discipline office staff**:

- **Design and implement filing systems**:

- **Ensure filing systems are maintained and current**:

- **Establish and monitor procedures for record keeping**:

- **Ensure security, integrity and confidentiality of data**:

- **Design and implement office policies and procedures**:

- **Oversee adherence to office policies and procedures**:

- **Monitor and review internal processes**:

- **Implement procedural and policy changes to improve operational efficiency**:

- **Prepare operational reports and schedules to ensure efficiency**:

- **Co-ordinate schedules, appointments and bookings**:

- **Monitor and maintain office supplies inventory**:

- **Review and approve office supply acquisitions**:

- **Handle customer inquiries and complaints**:

- **Manage internal staff relations**:

- **Maintain a safe and secure working environment**

**Accounting Functions**:

- Prepare full balance sheet and income statement**
**- Prepare Trial Balance and month/year end Financial Statements**
**- Prepare Payroll for client base**
**- General Ledger to Sub Ledger account reconciliations**
**- Amortization schedules**
**- HST Remittances**
**- Payroll Remittances**

**Education and Experience**
- business degree or equivalent
- high school diploma with a number of years administrative and supervisory experience
- knowledge of accounting, data and administrative management practices and procedures
- knowledge of clerical practices and procedures
- knowledge of human resources management practices and procedures
- knowledge of business and management principles
- computer skills and knowledge of office software packages

**Key Skills and Competencies**
- communication skills
- problem analysis and assessment
- judgment and problem solving
- decision making
- planning and organizing
- work and time management
- attention to detail and high level of accuracy
- delegation of authority and responsibility
- information gathering and monitoring
- coaching skills
- initiative
- integrity
- adaptability
- teamwork and collaboration

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$75,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Work Location: Hybrid remote in Toronto, ON



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