
Administrative Coordinator
2 weeks ago
Staff - Union
Job Category
CUPE 2950
Job Profile
CUPE 2950 Salaried - Admin Coord - Med Dept (Gr8)
Job Title
Administrative Coordinator - Developmental Pediatrics
Department
Human Resources and Administration | Department of Paediatrics | Faculty of Medicine
Compensation Range
$4,739.00 - $5,102.00 CAD Monthly
Posting End Date
November 27, 2024
**Note**: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
This offer is conditional upon successful completion of a Criminal Record Check.
**Note**: Only the Full Time Compensation Range is displayed on the job posting details advertised on the UBC Career sites.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
JOB SUMMARY
This position provides senior level administration support (Academic and Clinical) to the division of Developmental Pediatrics at Sunny Hill Health Centre at BC Children's Hospital. This position works independently under minimum supervision and is required to make independent decisions using judgment based on knowledge of academic principles and processes at UBC and clinical operations and processes at PHSA.
This position works in the office of the Division of Developmental Pediatrics at BC Children's Hospital. Work space consists of a secretarial desk and computer with adjustable chair in an open office space.
ORGANIZATIONAL STATUS
Interacts with department faculty, staff and trainees at all levels. Key role is to support the Division Head of Developmental Pediatrics and collaborate with the administration support for the Senior Medical Director of Child and Rehabilitation. Ensuring also excellent communication, budgetary monitoring and coordination of the Sunny Hill Foundation dollars that relate to the Division of Developmental Pediatrics and our research initiatives.
WORK PERFORMED
Division Admin
- Provides senior administrative support and clinical support for Head of the Division of Developmental Pediatrics; such as preparing agendas and presentation material, taking and transcribing minutes, and making arrangements for clinical faculty functions.
- Processes documentation and arranges interviews for recruitment of faculty for the Division.
- Coordinates travel and accommodation for Division physicians attending conferences and outreach clinics.
- Maintains electronic schedule for the Head. Books all appointments and meetings as required and can prioritize key meetings to schedule or delay.
- Liaises with external organizations regarding issues such as sponsorship, fundraising, arranging guest speakers, and coordinating workshops, or special events.
- Manages physician's MSP billing and maintains all related records.
- Creates, amalgamates & coordinates monthly on call schedule for physician, fellows and residents.
- Coordinates annual faculty evaluations.
- Organizes new hires with all related licenses, appointments, training and initial meetings.
- Works closely with Division Administration Education Coordinator and can assist in their absence with all scheduling and educational activities such as CME/Evaluations/Coordination.
PHSA Clinical Administration
- Ensures Division and Clinical operations are in line with PHSA policies and operations.
- Ensures that the workforce planning tool is up to date as new hires or leaves occur.
- Coordinates divisional orientation for new staff, faculty and trainees at all levels in collaboration with key program managers.
- Responds to non-routine clinical and patient enquires.
- Addresses clinic and patient booking issues in case of MD absence or change.
- Coordinates clinic schedules for absences.
Finances
- Monitors budgets that relate to Developmental Pediatrics, CyDis RI and Foundation accounts with quarterly summaries and reviews with the Division Head and Senior Medical Director.
- Oversees clinical, departmental and research finances of the Division and subsequent transactions.
- Coordinates payments to vendors, deposit of cheques, and transfer of funds between accounts.
- Has signing authority to order equipment or supplies, and create purchase orders for Division.
**Office Coordination for the Division**:
- Liaises with various departments of C&W, BCCHRI, UBC.
- Trouble-shoots office issues and resolves issues as they arise.
- Coordinates purchase orders required for specific vendors.
- Coordinates purchase and repair of equipment.
- Maintains office equipment and coordinates upgrades when required.
- Initiates IT requests, photo ID requests, and coordinate access for new staff.
- Liaise with maintenance, housekeeping and procurement departments.
- Ensures that the Divisional activities functions smoothly and efficiently.
- Provides coverag
-
Administrative Coordinator
2 days ago
Vancouver, British Columbia, Canada The University of British Columbia Full timeAdministrative Coordinator - Pediatric CardiologyAdministrative Coordinator - Pediatric CardiologyApply locations BC Children's Hospital time type Full time posted on Posted 5 Days Ago job requisition id JR19547 Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Admin Coord - Med Dept (Gr9)Job TitleAdministrative Coordinator - Pediatric...
-
Administrative Coordinator
2 weeks ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 5 (Gr8) Job Title Administrative Coordinator Department Administration | Equity and Inclusion Office Compensation Range $4,739.00 - $5,102.00 CAD Monthly Posting End Date January 10, 2025 Note: Applications will be accepted until 11:59 PM on the Posting...
-
Administrative Coordinator
3 weeks ago
Vancouver, Canada The Firelight Group Full time**Position Title**: Administrative Coordinator **Reports to**: Operations Director **Job Location**: Vancouver **Start Date**: February 3, 2025 **JOB OVERVIEW** Reporting to the Operations Director, the Administrative Coordinator oversees and manages the execution of office administration across all Firelight locations. The Administrative Coordinator...
-
Administration Coordinator
1 week ago
Vancouver, Canada Vancouver Thunderbird Minor Hockey Association Full time**Administration Coordinator** Full time position working from a home office. **The Organization** Vancouver Thunderbird Minor Hockey Association provides minor hockey for a membership of over 1,000 youth hockey players based on the westside of Vancouver. Vancouver Thunderbirds Hockey aims to provide a player centered environment that creates a rewarding...
-
Administrative Coordinator
3 weeks ago
Vancouver, Canada Ending Violence Association of BC Full timeFull-time (35 hours per week)_ **About Ending Violence Association of BC** The Ending Violence Association of BC (EVA BC) is a dynamic, solutions-based provincial non-profit association that trains and supports close to 300 anti-violence programs and cross-sector initiatives across BC that respond to gender-based violence (GBV) including sexual and...
-
Administration Coordinator
4 weeks ago
Vancouver, Canada BC Parks Foundation Full timeAdministration Coordinator **Reporting To**: Manager, People & Administration **Purpose**: To provide efficient, timely support to the Foundation team, helping to achieve operational effectiveness and efficiency. **Overview**: The BC Parks Foundation’s mission is to enhance and pass on the legacy of BC's world-class parks system so that it flourishes...
-
Administrative Coordinator
2 days ago
Vancouver, British Columbia, Canada The University of British Columbia Full timeAdministrative Coordinator page is loadedAdministrative CoordinatorApply remote type This position is eligible for a hybrid work arrangement, however, may be subject to change due to operational requirements.locations UBC Vancouver Campustime type Full timeposted on Posted 2 Days Agojob requisition id JR19567 Staff - Non UnionJob CategoryM&P - AAPSJob...
-
Coordinator, Administrative
3 weeks ago
Vancouver, Canada Holt Renfrew Full timeHolt Renfrew offers you an inspiring, fashion-driven environment with opportunities to learn and grow. From our incredible partnerships with iconic luxury brands, to our commitments to corporate social responsibility, you will be inspired every day. A job at Holt Renfrew offers a competitive total compensation, a generous employee discount, pension, and...
-
Administrative Coordinator
3 weeks ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Coordinator Department Equity Leadership | Faculty of Education Compensation Range $4,594.00 - $4,827.00 CAD Monthly Posting End Date February 18, 2025 Note: Applications will be accepted until 11:59 PM on the Posting End...
-
Administrative Coordinator
3 weeks ago
Vancouver, Canada PHSA Full time**Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Regional...
-
Administrative Coordinator
2 weeks ago
Vancouver, Canada Heart Connection Inc. dba Ramen Danbo Full timeHeart Connection Inc. dba Ramen Danbo brings traditional Fukuoka style Kyusyu Hakata Tonkotsu ramen to Japanese food fans in Vancouver. The aroma of our signature Tonkotsu broth is unmistakable - a simple but truly delicious umami, always made daily in-house. We’re expanding our business and want you to be a part of it. To ensure smooth operations, we are...
-
Administrative Coordinator
3 weeks ago
Vancouver, Canada MakeWay Full timeAdministrative Coordinator - Full-time, 6-month contract **Location**: hybrid, with a minimum 2 days a week working from our Vancouver office **Anticipated Start Date**: Early January 2025 **Annual Salary**: $63,000 (prorated for 6 months) Are you a highly organized Administrator who is looking for fulfilling work in the non-profit sector with supportive...
-
Administrative Coordinator
4 weeks ago
Vancouver, Canada New Miles Immigration, Recruitment & Consulting Services Full time**Job Summary**: **Responsibilities**: - Oversee and coordinate office administrative procedures tailored to the needs of Quantum Tutoring Services Ltd. - Establish work priorities, delegate tasks to office support staff, and ensure compliance with deadlines and procedures aligned with the company's educational focus. - Manage administrative activities...
-
Administrative Coordinator
3 weeks ago
Vancouver, Canada New Miles Immigration, Recruitment & Consulting Services Full time**Responsibilities**: - **Office Administration**: - Oversees and manages daily office operations, including scheduling meetings, coordinating travel, and organizing documents. - Implements and reviews office procedures to enhance efficiency and ensure compliance. - **Data and Records Management**: - Maintains and updates office records, databases, and...
-
Administrative Coordinator
3 weeks ago
Vancouver, Canada Kílala Lelum Full timeWe are seeking an organized, passionate, trauma-informed individual to join our team as an Administrative Coordinator. This position is vital in ensuring the smooth functioning of our dynamic, multidisciplinary health collective as we strive to provide culturally safe care to folks accessing services at Kilala Lelum. The ability to work collaboratively,...
-
Administrative Coordinator
2 weeks ago
Vancouver, Canada Goh Ballet Full time**Goh Ballet** is seeking an **Administrative Coordinator** for its location in **Vancouver, BC (Full Time - Onsite).** **POSITION OVERVIEW** We are currently seeking a full-time **Administrative Coordinator** with a strong blend of technical proficiency, exceptional interpersonal skills, and the ability to manage multiple priorities eloquently. As a part...
-
Administrative Coordinator
3 weeks ago
Vancouver, Canada Kubera Payments Full time**The Opportunity** **The Role** As an Administrative Coordinator, you will: - Be willing and able to work daily from 8:00 AM - 5:00 PM Pacific Time, Monday - Friday excluding STAT holidays - Prepare client documentation - Answer phone calls from clients, provide support and follow up as required - Make use of Excel, Word, Acrobat and Google Suite - Make...
-
Administrative Coordinator
3 weeks ago
Vancouver, Canada Kamengo Full timeWe are seeking an Administrative Coordinator to organize every day office activities and support the delivery of projects. We are also interested in learning more about your interests and the skills you are keen to develop. We would be happy to see this position be used as a platform for you to further develop your career. We are a small, family-owned...
-
Coordinator, Administrative Operations
4 weeks ago
Vancouver, Canada PHSA Full time**Coordinator, Administrative Operations** BC Centre for Disease Control Vancouver, BC In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is...
-
Administrative Coordinator
15 hours ago
Vancouver, British Columbia, Canada Vicuña Full timeAt Vicuña, we are seeking an exceptional Administrative Coordinator to provide comprehensive support to our senior leadership team. As the primary point of contact for internal and external communications, you will be responsible for managing complex calendars, scheduling meetings, booking travel arrangements, and coordinating project work.Key...