Reception/administrative Assistant

1 week ago


Newmarket, Canada Dave Starr - Coldwell Banker Full time

**About us**

Dave Starr - Coldwell Banker is a small business in Newmarket, ON L3Y 7T8. We are professional and agile.

Our work environment includes:

- Modern office setting
- Relaxed atmosphere
- On-the-job training
- Lively atmosphere
- Safe work environment

**Responsibilities**:

- Manage incoming and outgoing mail.
- Organize and maintain filing systems.
- Schedule appointments and meetings.
- Greet visitors and direct them to the appropriate person or office.
- Answer phones and take messages.
- Maintain a calendar of events, meetings, and appointments.
- Prepare reports, memos, letters, and other documents using word processing, spreadsheet, database, or presentation software.
- Provide administrative support to the real estate agents, including scheduling appointments, managing calendars, and organizing documents.
- Assist with listing and marketing coordination, including preparing listing materials, creating and updating online listings, and coordinating open houses and showings.
- Conduct research on properties and market trends to help agents stay informed and provide valuable insights to clients.
- Communicate with clients, vendors, and other stakeholders in a professional and courteous manner, ensuring timely responses to inquiries and requests.
- Coordinate and track the progress of real estate transactions, from initial offer to closing, ensuring all necessary paperwork and documentation are completed accurately and efficiently.
- Maintain accurate and up-to-date client databases, ensuring confidentiality and compliance with data protection regulations.
- Collaborate with the team to develop marketing strategies, assist with social media management, and contribute to the growth and visibility of our agency.

**Salary**: $18.50-$26.50 per hour

**Benefits**:

- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Newmarket, ON L3Y 7T8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Language**:

- English (required)

Shift availability:

- Day Shift (required)

Work Location: In person


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