Administrative Assistant

5 days ago

Newmarket, Canada ACCES Employment Full time

**Administrative Assistant**
**Contract to March 31st, 2025, with Possibility of Extension**
**Location: Newmarket**:
**ACCES Employment **is a leader in connecting qualified jobseekers from diverse backgrounds with employers across the Greater Toronto Area (GTA), Ontario, and Canada. ACCES helps more than 56,000 job seekers each year at seven locations in the GTA. As a charitable not-for-profit organization, ACCES provides job search services that connect newcomers, jobseekers, youth, women, and refugees to jobs that reflect their skills and experience. We provide over 35 customized job search programs that meet the unique needs of our jobseekers. Our vision is to achieve a fully inclusive labour force that reflects the diversity, skills, and experience of Canada's population.

We are looking for skilled talent who thrive in a flexible and innovative environment. ACCES offers an excellent benefits package, a RRSP matching program, and an Employee & Family Assistance Program.

As part of the administrative team at ACCES, this position is responsible for providing excellent customer service to our clients and visitors either face to face or online in the completion of all the duties involved at the front desk, along with administrative support and data entry.

**Duties and Responsibilities**:

- Oversee and manage all daily front desk activities
- Provide in-person reception and customer service to all clients, employers, and visitors and answer all phone calls, connecting to appropriate staff and taking messages when required
- Photocopy, file, and process incoming and outgoing mail and faxes on daily basis, including distribution
- Maintain file cabinets and archive old documents, as appropriate
- Assist staff with the organization of rooms for meetings and special events
- Complete data entry of agency client information according to program needs and standards
- Work with the staff person responsible for Information Management to ensure that the data entry of client’s files is completed according to the deadlines
- Other duties as assigned

**Qualifications and Experience**:

- Post-secondary education
- Superior customer service skills
- 3-5 years’ experience in administrative setting
- Excellent written and verbal communication skills
- Strong computer skills - MSOffice, familiarity with databases, and troubleshooting
- Ability to prioritize and respond to urgent situations while consistently meeting competing deadlines
- Must be able to handle multiple tasks simultaneously
- Flexible to work occasional evenings and weekend hours

**Job status**: Unionized

**Salary**: $45,299.51 per annum (as per Union salary grid), prorated to contract duration

**Contract duration**: Contract to March 31st, 2025, with Possibility of Extension

**Job Application Instructions**

**Please Note**:
**We thank all applicants for their interest; however only those selected for an interview will be contacted.**
- This position will be posted until it is filled. We will be reviewing resumes as they are submitted._

Equity, Diversity, and Inclusion are central to our mission, values, and operations. We foster an inclusive workplace where every employee feels a sense of belonging. Our diverse team generates innovative solutions to complex challenges, supporting our vision for an inclusive labour market in Canada. We recognize the value of workplace diversity and leverage it to develop services that meet the broad needs of our clients. Through partnerships and effective service delivery, ACCES promotes equity for marginalized populations.

**Accessibility and Accommodation**: ACCES Employment is also committed to developing inclusive, barrier-free selection processes and work environments. Please advise our HR representative or hiring manager of any accommodation measures that are required. Information received relating to accommodation measures will be addressed confidentially.

TolaDGQM1O

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