Events Administrative Coordinator, New Student

5 months ago

Waterloo, Canada University of Waterloo Full time

Overview:
**Term: 1 year**

The Events Administrative Coordinator, New Student Transition is accountable to the Project Manager, New Student Transition for the coordination and administration of comprehensive and intentional programs for a diverse group of new students to the University of Waterloo as well as prepare student and staff volunteers to be involved in campus
- wide student transition initiatives. All student transition programs are designed to provide incoming students with a balanced introduction to all aspects of university life including academic, social, personal, and residential, and to provide upper-year students with the knowledge and skills they require to be a resource to incoming students. The Events Administrative Coordinator will function primarily in the areas of student development, student transition, community building, volunteer/student staff development, project management and administrative capacities. The Events Administrative Coordinator demonstrates a commitment to equity, diversity, inclusion and anti-racism through their administrative and operational practices.

The Events Administrative Coordinator has three main areas of responsibility: 1) provide administrative and event support for campus-wide transition initiatives (i.e., Waterloo Ready, Grad Ready, and Orientation), 2) volunteer recruitment and management for new student transition initiatives with a focus on UWaterloo staff and Orientation Leaders; 3) maintain positive and productive working relationships with students, volunteers and campus partners.

**Responsibilities**:
Program Administration
- Support the administrative needs of New Student Transition programming including Waterloo Ready, Orientation, Parent and Supporter Orientation, and other transition initiatives
- Develop program plans and lead the execution of additional transition initiatives supported by the SSO, including but not excluded to, Grad Ready, and international student programming where applicable
- Support the coordination of event logistics with campus partners (including Food Services, Print + Retail Solutions, Plant Operations, Central Stores, etc.,) and external partners/vendors to ensure clear communication and positive event relationships
- Provide support to all Orientation and New Student Transition programs (in-person and/or online) and processes by working closely with the Project Manager, New Student Transition and other members of the New Student Transition team
- Support the Orientation and Student Success Office groups with detailed minute taking for regular scheduled meetings

Volunteer Management
- Develop and coordinate the recruitment, hiring, scheduling, onboarding, and training of volunteers for New Student Transition initiatives, including ~100 staff volunteers
- Work closely with partners in the Student Success Office, Waterloo Undergraduate Student Association and all six faculties on all Orientation Leader hiring, training and leader management initiatives, including ~1000 student volunteers
- Manage a volunteer database including organizing and maintaining volunteer records and information
- Manage the development of training content for Orientation Leader Training initiatives and other New Student Transition groups to ensure volunteers are equipped with the right tools and resources to meet deliverables
- Maintain an accurate Orientation leader database for all Waterloo Orientation members
- Plan and implement leader appreciation initiatives leading up to, and during, Orientation
- Ensure event volunteers have the materials, training, and technology required to effectively support the events

Relationship building
- Work collaboratively within the Student Success Office and with various campus partners to coordinate and deliver programs to incoming students. These campus partners include but are not limited to: Waterloo Undergraduate Student Association, Campus Housing, and all six faculties
- Participate in, and contribute to, regular team and department meetings
- Work in partnership with the New Student Transition team to engage campus stakeholders to ensure the needs of Waterloo’s new students are successfully met through programs and services
- Maintains positive relationships with vendors and partners across campus throughout the development and delivery of events

Program Assessment
- Knowledgeable and up to date on the needs of incoming new students including Black, Indigenous, racialized, 2SLGBTQ+ and other historically underrepresented students and their parents and families, including best practices at other institutions and current trends in student affairs
- Use feedback to update and enhance volunteer recruitment, tracking, and training, ensuing it is clear, engaging, and thorough
- Complete detailed program documentation and evaluations, and offer recommendations for future program development and delivery

Qualifications:

- University degree preferred (pursuing or acquired) or equivalent experi

  • International Student Experience Coordinator

    6 days ago

    Waterloo, Ontario, Canada Waterloo Undergraduate Student Association (WUSA) Full time

    The Waterloo Undergraduate Student Association (WUSA) is seeking a highly motivated and organized individual to fill the role of International Student Experience Coordinator. This position plays a crucial part in promoting cultural diversity within the University of Waterloo community.Estimated Salary: $25,000 - $35,000 per yearJob Description:In this role,...

  • New Student Experience Coordinator

    1 week ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    Job DescriptionAt the University of Waterloo, we are seeking a highly skilled New Student Experience Coordinator to join our team. As a key member of our Student Services Office, you will play a critical role in supporting the successful transition of new graduate students into our university community.About the RoleThis is a full-time, permanent position...

  • Coordinator, Operations and Events

    5 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Reporting to the Administrative Officer, a dynamic and organized Administrative Coordinator will support the administrative processes required for organizing and maintaining the operations for the Department of Kinesiology and Health Sciences (KHS) and the Centre for Community, Clinical and Applied Research Excellence (CCCare). This will include...

  • Student Transition Coordinator

    3 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: This first-year student-oriented role in the Science Undergraduate Office implements new student transition initiatives for Science students including Waterloo Ready and First-Year Orientation. The incumbent liaises with undergraduate student advisors, student leaders, and other university staff and faculty members, to support an environment that...

  • New Student Transition Specialist

    1 month ago

    Waterloo, Canada University of Waterloo Full time

    Overview Term: 20 months  The Specialist, New Student Transition (Graduate), is responsible for designing, implementing, and maintaining integrated programs intended to support a successful transition for new and incoming graduate students into the university. This requires the Specialist to be knowledgeable and up to date on the unique needs of...

  • Events and Operations Coordinator

    3 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year** The Event and Operations Coordinator is responsible for effective planning and execution of all IQC events as well as the coordination for activities within the Communications and Strategic Initiatives (CSI) team. The incumbent assists in logistics and running of special projects and strategic initiatives. The incumbent assists...

  • Undergraduate Studies Administrative Coordinator

    5 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Undergraduate Studies Administrative Coordinator (USAC) coordinates HR activities for hiring students, administers research assistant and award programs, manages undergraduate events, assists with undergraduate operations, and provides administrative support to the Undergraduate Studies Directors, Undergraduate Studies Manager, and the...

  • Events Manager

    5 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Events Manager is accountable for all facets of the School of Accounting and Finance (SAF) events. This includes event strategy, planning and coordination, marketing and communications, logistics, administration, budgeting, and evaluation. Events include but are not limited to faculty/staff/student awards events, co-op events, donor...

  • Events and Programs Coordinator

    7 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Events and Programs Coordinator plays a critical role within the Organizational and Human Development (OHD) Team. Reporting to the Manager, Learning and Development, this position has overall responsibility and accountability for learning event management, learning program administration and coordination, relationship management and evaluation...

  • Events and Operations Coordinator

    3 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview Term: 1 year The Event and Operations Coordinator is responsible for effective planning and execution of all IQC events as well as the coordination for activities within the Communications and Strategic Initiatives (CSI) team. The incumbent assists in logistics and running of special projects and strategic initiatives. The incumbent...

  • New Student Transition Specialist

    1 month ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 20 months** The Specialist, New Student Transition (Graduate), is responsible for designing, implementing, and maintaining integrated programs intended to support a successful transition for new and incoming graduate students into the university. This requires the Specialist to be knowledgeable and up to date on the unique needs of...

  • Digital Communications and Events Coordinator

    3 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview The Digital Communications & Events Coordinator is primarily responsible for the creation, updating, and maintenance of the Chemistry and Nanotechnology Engineering websites, as well as department-related microsites. This position also manages Chemistry’s events calendar, newsfeed, and social media accounts. In addition, this role is...

  • International Student Transition Coordinator

    5 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The International Student Transition Coordinator is accountable to the Specialist, International Student Programs and is responsible for the overall development, coordination, implementation and evaluation of comprehensive and intentional pre-arrival and transition programming targeted to incoming international student population. The Coordinator...

  • International Student Network Engagement Manager

    6 days ago

    Waterloo, Ontario, Canada Waterloo Undergraduate Student Association (WUSA) Full time

    Job DescriptionWe are seeking a highly motivated and organized individual to fill the role of International Student Network Engagement Manager with the Waterloo Undergraduate Student Association (WUSA) Student-Run Service.About UsThe International & Canadian Student Network is a student-run service on campus, aiming to make all local, international, and...

  • Digital Communications and Events Coordinator

    3 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Digital Communications & Events Coordinator is primarily responsible for the creation, updating, and maintenance of the Chemistry and Nanotechnology Engineering websites, as well as department-related microsites. This position also manages Chemistry’s events calendar, newsfeed, and social media accounts. In addition, this role is responsible...

  • Administrative Coordinator

    4 weeks ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    Company OverviewThe University of Waterloo is a leading institution of higher learning, dedicated to fostering academic excellence and innovation. Our esteemed institution offers a dynamic environment that encourages collaboration, creativity, and growth.Job DescriptionWe are seeking a highly skilled and experienced Administrative Coordinator to join our...

  • Event Coordinator

    4 weeks ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    Job SummaryThe University of Waterloo is seeking an Event Coordinator to join our team. This role will be responsible for planning and executing all IQC events, as well as coordinating activities within the Communications and Strategic Initiatives (CSI) team.Key ResponsibilitiesCoordinate internal meetings and tours with government, corporate, and university...

  • Event Coordinator

    4 weeks ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    Event and Operations Coordinator RoleThe University of Waterloo is seeking a highly organized and detail-oriented Event and Operations Coordinator to join our team. This role will be responsible for planning and executing all IQC events, as well as coordinating activities within the Communications and Strategic Initiatives (CSI) team.Key...

  • Administrative Coordinator

    7 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Administrative Coordinator is responsible for providing general administrative support to the School and its faculty members. **Responsibilities**: Expense Claim Preparation - Prepare travel claims and expenditure reimbursement requests for faculty, postdocs, graduate students, and visitors of assigned faculty in compliance with University...

  • Events and Special Projects Coordinator

    5 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Reporting to the Associate Director, Indigenous Relations, the Events and Special Projects Coordinator is the primary lead in managing event strategy, development, logistics and execution. The position is also responsible for managing and supporting special projects for the Office of Indigenous Relations. **Responsibilities**: Event Coordination...