Administrative Coordinator, Document Conversion
2 weeks ago
Location: Edmonton Regional Office (ERO)
Employment Type: Full Time - Limited Term
- Anticipated duration 10 months
Administrative Coordinator, Document Conversion
The Opportunity
We are seeking an Administrative Coordinator to join our team in Edmonton. The position is a limited term with an anticipated end date of March 31, 2024. As a member of the team your role is responsible for the quality control, records management, and facilitate the management of converting regulatory submitted paper documents to electronic format. Our team is a group of diverse roles that are responsive to the needs of our internal and external stakeholders, while maintaining a focus on personal wellness and work life balance.
Your Key Responsibilities:
- Investigate and collaborate with business partners to collect regulatory information submitted under specified enactments.- Prepare and coordinate boxed paper files for shipment to and from AER, Service Alberta and third-party scanning provider.- Perform quality control audits to ensure electronic documents are legible, complete, accurate and available within a timely manner, and in accordance with AER energy regulations, Freedom of Information and Protection of Privacy Act, Information Governance Sharing Policy and Information Governance Records Management Policy.- Manage stakeholder relationships by providing information support and respond to technical inquiries from internal and external stakeholders.- Reconcile invoices monthly to ensure the invoice provided by the scanning vendor reflects the services they have provided to the AER. Escalate major discrepancies to the vendor and summarize minor discrepancies and communicate to leadership.
Qualifications:
- High School Diploma with 2 to 5 years business field experience.- Knowledge of regulatory lifecycle, the AER’s regulatory system and work of branches at the AER is an asset but not mandatory.- Experience with Microsoft 365.- Strong communication skills (written and verbal).- Excellent interpersonal skills and ability to easily establish and maintain credibility.- Ability to effectively manage multiple tasks concurrently and respond to changing priorities.- Strong attention to detail through analyzing documents for errors and inaccuracies.
Additional Requirements and Information:- Required physical demands: lift or maneuver boxes over 30 lbs.- This role has a business requirement to work from the Edmonton Regional Office.
Benefits at the AER- Flexible benefits program- Work/Life Balance time off programs- Healthcare spending account- Voluntary Group Savings Programs- Employee & Family Assistance Program- Visit our- careers page
- for more details on all the AER has to offer
For Internal Applicants Only- Under the AER’s Classification Framework this position is a S1.-
- Please note: Should an individual with the required qualifications not be available, applicants with closely related qualifications may be considered. As a result, the position may be redesigned and/or reclassified.- This position is eligible as a Temporary Assignment. Should the successful employee be a permanent employee, they would retain their permanent status for the term of the contract and potentially be eligible for Acting Pay as per the AER’s Compensation Policy. At the end of the assignment, the employee would either return to their current role or be reassigned to an equivalent role within the organization.
Please note, this job advertisement will close May 08, 2023 at midnight.
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