Secretary - Veterans Centre Online Team - Regular

3 weeks ago


Toronto, Canada Sunnybrook Health Sciences Centre Full time

We currently have a **Regular Part-Time (0.6 FTE) **opportunity for a **Secretary **in the** Veterans Centre Online Team **Department at our **Bayview **Campus.

**Hours of Work:
**Weekdays**: Days; 4.5 hrs; As per schedule

This position supports the Veteran Centre APN’s, PCM’s and department teams through the provision of advanced administrative and secretarial responsibilities. Strong organizational, time management and prioritizing skills, an ability to work collaboratively with different teams as well as independently with mínimal supervision are required to ensure duties are completed in a timely fashion. Excellent interpersonal skills are essential to liaise with all levels of staff.

**Summary of Duties**
- Coordinates and/or organizes and/or supports various activities (i.e. orientation, meetings, meeting minutes, education sessions, room booking, appointment scheduling)
- General clerical duties - photocopying, faxing, mailing, filing, calendar invites
- Liaises with stakeholders (i.e. Nursing Education, APN, PCM, PCC Administrator, Pharmacy, HR, new hires, staff)
- Updating corporate systems (i.e. Outlook and unit contact lists)
- Equipment checking and updating, set-up and take down
- Data entry and compilation of summary reports (i.e. feedback forms)
- Readmissions in PCC and Quadramed for after-hours admissions
- Other duties as assigned.

**Qualifications/Skills**
- Advanced computer skills which include the ability to use Microsoft windows, Word, Excel, PowerPoint, Access, and the internet
- Completion of a relevant post-secondary Administrative Assistant/Office Management Program and/or equivalent appropriate work experience required
- Undergraduate degree preferred
- Previous related work experience in an administrative position (ideally in health care) required
- Typing speed of minimum 40 wpm
- Experience in PCC, Quadramed and Dimensions preferred
- Excellent organizational skills and the ability to prioritize workload without supervision
- Self-directed, proactive, takes initiative
- Ability to prioritize and handle multiple tasks simultaneously for multiple providers in a fast paced stressful environment
- Ability to interact effectively with individuals at all levels of the organization
- Excellent written and oral communication skills
- Demonstrated high level of commitment to Customer Service

Human Resources
Sunnybrook Health Sciences Centre

Sunnybrook Health Sciences Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.

Sunnybrook Health Sciences Centre is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.

Please be advised that in order to be eligible for employment at Sunnybrook, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); **AND** have received the final dose of the COVID-19 vaccine at least 14 days ago. Medical exemptions or any other kind of requested exemption based upon the Hospital’s obligations pursuant to the Ontario Human Rights Code will be considered on a case-by-case basis.


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