Administrative Assistant

3 months ago


Vancouver, Canada Alaia Physiotherapy Sports and Wellness Full time

Part-time and casual-coverage office administration position available at Alaia Physiotherapy Sports and Wellness in Downtown Vancouver. Our clinic offers Physiotherapy and Registered Massage therapy services, including Clinical Pilates. Our primary clientele are busy working professionals living in Yaletown.

As a team, we have a commitment to offering excellence in service and continued professional and personal growth. It is important our staff are committed to being team players and share our goal of maintaining the trust and reputation we have built with our clients, as well as doing our best to support each other in our roles at the clinic.

**CURRENT SHIFTS AVAILABLE**:
**Training shifts**: 2-3 training shifts of 3-5 hours in length

**Regular shift**:_**Tuesdays 2:15pm-7:15pm **_and **additional casual shifts throughout the year **to cover for the other members of our administrative team when on vacation or sick.

Other requirements: availability for training, team meetings occasionally throughout year, availability to help cover vacation or sick leave for other office admin team members.

Position would ideally suit (but is not limited to) a University student or recent graduate interested in Physiotherapy or kinesiology and looking for experience in healthcare/Physiotherapy setting or someone working from home who is looking for a very part-time job in which they have flexibility to cover for us when needed.

We are looking for someone who thinks this role will fit into their current lifestyle and schedule for a minimum of 6 months.

**RESPONSIBILITIES**:
Scheduling appointments

Collection of payments

Processing of Direct billing insurance claims (private and ICBC) and MSP

End of day balancing of payments received

Greeting/checking-in clients

Cleaning treatment rooms between clients

Assisting with cleaning of clinic with the rest of the administrative team

Participating in team meetings and in-services and social events

BENEFITS AND PERKS:

- Supportive, positive team and working environment
- Team socials through the year in summer and winter as well as group workouts
- Opportunities to help with and learn about other clinic projects such as marketing and social media planning

If interested, we ask that you please send resume and cover letter, as well as completing the organizational test on Indeed.

We thank all applicants in advance for their interest, however only those selected for an interview will be contacted.

**Job Types**: Part-time, Casual, Permanent

Pay: From $20.00 per hour

Expected hours: 5.0 - 20.0 per week

Work Location: In person

Application deadline: 2021-11-14
Expected start date: 2024-09-10



  • Vancouver, Canada The Salvation Army Full time

    The Administrative Assistant provides efficient, accurate, and confidential support to Belkin Communities of Hope’s administration team. The Admin Assistant reports to the Director of Business Administration but may also take direction from the Payroll Administrator and Executive Director. **KEY RESPONSIBILITIES**: **Administration**: - Consolidates and...


  • Vancouver, Canada Oakyweb Full time

    '''Job Summary: We are seeking a highly organized and detail-oriented Assistant Administrator to join our team. As an Assistant Administrator, you will provide administrative support to ensure efficient operation of the office. This role includes a variety of tasks such as answering phones, organizing files, scheduling appointments, assisting with meetings,...


  • Vancouver, Canada SONATA DESIGN Full time

    We are looking for a responsible, creative, and self-motivated Administrative Assistant and Marketing team coordinator to perform a variety of administrative and marketing tasks. Duties of the Administrative Assistant include providing support to our CEO, General Manager, Accounting supervisor, and Marketing team and assisting in daily office needs alongside...


  • Vancouver, British Columbia, Canada New Future Immigration Consulting Services Ltd. Full time

    Job Title: Administrative AssistantAt New Future Immigration Consulting Services Ltd., we are seeking a highly skilled and organized Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including scheduling appointments, answering phone calls, and maintaining...


  • Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Leadership | Pension Office | Central Human Resources Compensation Range Posting End Date September 1, 2024 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End...


  • Vancouver, Canada UBC Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Leadership | Pension Office | Central Human Resources Compensation Range Posting End Date September 1, 2024 **Note**: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Job...


  • Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Vancouver, Canada The Salvation Army Full time

    The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may also take direction from...


  • Vancouver, Canada The Mondivan Group Full time

    **JOB DESCRIPTION: Administrative Assistant** **KEY RESPONSIBILITIES** - Assist in managing the digital and physical filing systems, ensuring documents are organized and accessible; - Categorize, sort, and file documents, contracts, and other materials accurately and promptly; - Provide general administrative support for the Executive and Property...


  • Vancouver, Canada The Salvation Army Harbour Light Full time

    **Position Purpose summary**: The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but...


  • Vancouver, Canada Gateway College Full time

    Gateway College is a private Post-Secondary Institution specialized in Health Care Assistant (HCA) Training. We have been training thousands of students to be Health Care Assistants since 1986. Our graduates are working as valuable members of the healthcare sectors in hospitals, care facilities, and home support agencies. We are currently looking to hire an...


  • Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Vancouver, Canada The Tandem Team Full time

    Our client VGH & UBC Hospital Foundation is looking to hire an Administrative Assistant to join their amazing team. Please view the job description from **VGH & UBC Hospital Foundation **below for more information about this exciting role! **Who We Are** VGH & UBC Hospital Foundation is Vancouver Coastal Health's primary philanthropic partner, raising...


  • Vancouver, Canada BC Cancer Full time

    **Administrative Assistant** **Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...


  • Vancouver, Canada Dialospact Inc Full time

    **Job Title**: Administrative Assistant **Responsibilities**: Greet and assist visitors in a professional and courteous manner. Answer and direct phone calls to appropriate individuals. Schedule appointments and maintain calendars for team members. Perform data entry and maintain accurate records. Assist in the preparation of regularly scheduled...


  • Vancouver, Canada Worldwide Precious Metals Ltd. Full time

    **Requirements**: 2 years minimum of Administrative Work or clerical experience Fluent in English Proficiency in Microsoft Office suite (Excel, PowerPoint and Word) Proficiency with Customer Relation Management System Key Responsibilities: - Act as an administrative liaison for all positions reporting to the Operations Manager - Provide administrative...


  • Vancouver, Canada NHV Natural Pet Products Full time

    **About Us**: NHV Natural Pet Products is a passionate, pet-loving company dedicated to creating high-quality natural health supplements for pets. We are expanding into boutique pet products and a new food line, offering exciting opportunities for growth and innovation. Join our team and be part of a dynamic environment where your contribution truly makes a...


  • Vancouver, Canada Palmer IP Inc. Full time

    **About us** Palmer IP is a company of US and Canadian professionals located in Coal Harbour, providing intellectual property services to an array of university, industry and corporate clients. We are currently seeking an experienced administrative assistant to join our team. Our paraprofessionals are critical to our success. They perform the...


  • Vancouver, Canada Sunny International Consulting Ltd. Full time

    Job Position: Administrative Assistant **Job Type**: Permanent, Full-time Hourly Wage: $26-30 Work Hour: 35 hours/week Work Location: 202-1089 West Broadway, Vancouver, BC V6H 1E5 Canada Language Requirement: English Sunny International Consulting Ltd. is a Vancouver-based employment services agency. We have over 8 years of experience in placement...