Administrative Assistant

3 months ago

New Glasgow, Canada Province of Nova Scotia Full time

**Department**:Community Services

**Location**:NEW GLASGOW

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:06-Sep-23 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services including Child and Family well-being (CFW), Employment Support Services (ESS), Income Assistance (IA), Homelessness and Supportive Housing, and Disability Support Program (DSP).

Through our services, we advocate and help vulnerable Nova Scotians be independent, self-reliant, and secure. We work collaboratively across the province with a strong dedicated network of support and staff, to achieve desired and shared outcomes for all.

**About Our Opportunity**:
As the Secretary you are a key member of the clerical team, providing administrative and secretarial support for staff across the department. You are essential to help keep our operations running smoothly. You provide backup for other clerical team members, handle receptionist duties, and greet visitors to the Department.

**Primary Accountabilities**:
A few of your key responsibilities include typing a wide variety of documents including correspondence and reports, typing confidential client notes on the Integrated Case Management System (ICM), setting up new cases, as well as filing, faxing, copying, scanning and retrieving archive files when required. You will be required to meet tight operational deadlines in preparing court documents, as well as maintaining an efficient Bring Forward system. You will also process incoming and outgoing mail, respond to general inquiries and emergencies, refer calls to appropriate contacts, schedule meetings, and manage and maintain records.

**Qualifications and Experience**:
You will have a one (1) year business course plus a minimum of two (2) years of related experience.

You are a collaborative team player and have proficient skills in the use of a variety of Microsoft programs such as Word, PowerPoint, Outlook or equivalent. A working knowledge of the ICM system would be considered a definite asset. You will demonstrate the ability to work independently in a busy and challenging environment, along with the ability to exercise sound judgment around issues requiring a high degree of tact and diplomacy. Excellent organizational, communication (written and verbal) and interpersonal skills are essential to your success in this role.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

**Equivalency**:
This is an excellent career opportunity for many. We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to:

- A completed 2-year diploma and one (1) year of experience
- Three (3) years related experience

**Salary Information**:
CL 14
- $1,521.78 - $1,675.62

**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation, and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

**Working Conditions**:
Work is performed in an office environment. Occasionally you may need to move or lift objects such as boxes or files. You will have daily contact with the public, various Government Departments as well as other local Agencies and Institutions. You may be required to work flexible and adjusted work hours.

**Additional Information**:
**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Countless career paths.
- Department Specific Flexible working schedules.

**Pay Grade**: CL 14

**Salary Range**: $1,521.78 - $1,675.62 Bi-Weekly

**Employment Equity Statement**:

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