Secretary

6 months ago

Newmarket, Canada March of Dimes Canada Full time

**Secretary - Full Time**

**You’ll feel great about a career with March of Dimes Canada**

At March of Dimes Canada, **our collective work matters**. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. You’ll be joining a team made up of more than 2,000 professionals that’s **dedicated to solving big challenges** and creating real change for people with disabilities in communities across our country. They’re at the center of all we do, and we make a real difference in their lives every day. It matters to us because **the need is urgent — and it’s growing**.

More than eight million people with disabilities in Canada experience challenges like poverty, discrimination, indignity, and isolation. These are the barriers that you’ll help tear down. Together, with your vital contributions, we’ll keep moving the dial on the challenges people with disabilities face. Our work is deep and wide — and you’ll always find it deeply rewarding — which is why we pull together to make change happen. Our collective efforts are rooted in our **Purpose**, **Vision**, and **Mission**, which inform how we drive all our work forward:

- **Purpose**: Champion equity. Empower ability.
- **Vision**: An inclusive, barrier-free society for people with disabilities. 
- **Mission**:To be Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. 

Whether starting or advancing your career with us, you’ll feel great knowing that you’re:

- Contributing to our important mission**:creating real change for people with disabilities**:

- Joining a **leading national charity** with a history of impact and a future full of possibility
- Enjoying **industry-leading employment incentives and benefits**:

- Supported in your **professional growth, development, and success**:

- Included in our **empathetic and supportive work culture**

Learn more about why we’re a great employer at **marchofdimes.ca/careers**.

**This Opportunity**:
Provide comprehensive administrative support for the Employment Services (ES) department, including handling requests for information, sorting mail, preparing reports, scheduling meetings, and conducting research. Additionally, manage phone calls, front desk reception, local marketing initiatives, and document creation, while maintaining organizational standards and assisting other administrative staff as needed.

**Roles and responsibilities**:

- Perform a wide variety of administrative duties including but not limited to:

- Responding to internal and external requests for information
- Reviewing and sorting incoming mail
- Assisting in the preparation and distribution of departmental reports
- Scheduling meetings
- Conducting research and assembling/summarizing information for special projects and reports
- Answering the telephone, directing calls and messages
- Front desk/reception coverage; meeting/greeting visitors to the office
- Assisting with local marketing initiatives
- Maintain signage/information boards/policy binders
- Coordinate courier and mail activities
- Creating and/or drafting memoranda, correspondence, reports, agreements, presentations, forms, and other documents using Microsoft Office and Adobe software products
- Proofreading and checking for accuracy, completeness, and compliance with organizational standards, policies, and procedures
- Ensuring reports and documents for signature are accurate and complete
- Organizing meetings, including serving as the recording secretary
- Managing files in a case management system and processing invoices
- Assisting and providing backup to other administrative staff as directed

**Qualifications and experience**:

- A degree or diploma in a related field is an asset
- Minimum 1 year of related administrative support experience in a high-volume, large company environment
- Experience establishing and maintaining highly effective working relationships with all levels of staff
- Strong attention to detail, with the ability to maintain confidentiality while managing highly sensitive material with the utmost professionalism
- Self-motivated, a team player, skilled at multi-tasking and independently managing and prioritizing multiple projects with limited guidance and ambiguity
- Flexibility, with the ability to operate effectively and with composure under pressure and within time constraints
- Skilled in executive-level verbal and written correspondence
- Strong working knowledge of Microsoft Word, Excel, PowerPoint, and the ability to learn a case management system
- Sensitivity to issues/barriers experienced by persons with disabilities

**How to apply**

If you are interested in applying, please submit your cover letter and resume by June 19, 202

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