Administrative Clerk

2 weeks ago

Newmarket, Canada York Region Full time

**Job Description**:
**POSITION PURPOSE**:
Reporting to the Supervisor, Administrative Services is responsible for providing administrative and clerical support to the
assigned Branch program, including scheduling, prioritizing and coordinating day to day work performed by the management
staff; preparing and processing correspondence, reports, minutes and presentations; tracking and monitoring project and
program specific activities; maintaining the filing system; and distributing incoming and outgoing communications via mail
and electronic media.

**MAJOR RESPONSIBILITES**
- Provides support to management staff by preparing charts, forms and spreadsheets; compiles and collates materials.
- Assists in various specialized project tasks related to program and service delivery, including database monitoring and project monitoring activities.
- Organizes meetings, prepare agendas, take minutes for Branch/Business Unit meetings and meetings with external stakeholders/partners; prepares and distributes minutes to appropriate staff.
- Performs standard office procedures including photocopying and faxing including courier pickup and delivery which may involve lifting bins and boxes and a lot of walking.
- Completes purchase/cheque/payment requisitions, including obtaining the appropriate authorizing signatures, affixing cost distribution forwarding coding.
- Distributes documents, maintains associated lists and issues receipts for monies received, as applicable to the program/service.
- Investigates irregularities/discrepancies in billings with consultants, contractors and suppliers, as applicable to program/service.
- Logs daily statistics and prepares reports on service delivery.
- Compiles statistical and other data to prepare reports and documents related to services provided.
- Responds to inquiries or requests for information from other employees, Departments and the public.
- Answers incoming calls (Helpdesk) from Regional staff requiring service including emergency situations; utilizes specialized software to log information/work orders in accordance with program/service.
- Provides reception/switchboard relief and back-up duties to other clerical support positions, as required.
- Undertakes administrative research projects utilizing internet, external agencies and other sources.
- Will be expected to be available to work onsite in a fixed capacity as required.

**QUALIFICATIONS**
- Post-Secondary certificate/diploma in Business/Secretarial Science (one (1) year or more) or related program or approved equivalent combination of education and experience.
- Minimum two (2) years secretarial/administrative experience in a computerized/automated office environment
- Demonstrated experience providing administrative support in an environment with a broad variety of administrative and clerical functions with responsibilities for one or more program(s) and/or manager(s), with an emphasis on determining priorities and organizing activities of a diverse work assignment, including customer service, records management, and report generation.
- Thorough knowledge of general office procedures, including taking minutes, editing reports and correspondence, and electronic/manual records management file systems, including security measures.
- Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management, accountability, flexibility and adaptability.
- Ability to travel to off site locations in a timely and efficient manner, as required.

  • Automotive Administrator

    2 weeks ago

    Newmarket, Canada NewRoads Automotive Group Full time

    The NewRoads Automotive Group is hiring an **Accounting Administrator/Deal Clerk** **_ Responsibilities of an Accounting Administrator/Deal Clerk role include:_** - Post deals; - Reconcile and remit payments to suppliers; - Pay bank when vehicles are sold; - Process daily deposits; - Calculate and/or reconcile sales commissions; - Process bank...

  • Administrative Clerk Purchasing

    2 weeks ago

    Newmarket, Canada Phoenix Systems Full time

    Located in Newmarket,Ontario, looking for an experienced Accounts Payable, Purchasing clerk to work 30-32 hours per week, responsible for the following tasks: Purchasing - work with small number of suppliers to obtain pricing and product, create and submit Purchase Orders Posting and reconciling AP Invoices Managing payments and check runs Manage and...

  • Court Administration Clerk

    4 weeks ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** This position is responsible for providing court administration support for the progress of matters filed with the Ontario Court of Justice. Prepares correspondence and receives court documents for the Ontario Court of Justice, Superior Court of Justice and Ontario Court of Appeal. Prepares reports, maintains...

  • Court Administration Clerk

    4 weeks ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE**: This position is responsible for providing court administration support for the progress of matters filed with the Ontario Court of Justice. Prepares correspondence and receives court documents for the Ontario Court of Justice, Superior Court of Justice and Ontario Court of Appeal. Prepares reports, maintains...

  • Court Administration Clerk

    2 weeks ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** This position is responsible for providing court administration support for the progress of matters filed with the Ontario Court of Justice. Prepares correspondence and receives court documents for the Ontario Court of Justice, Superior Court of Justice and Ontario Court of Appeal. Prepares reports, maintains records...

  • Court Administration Clerk

    1 week ago

    Newmarket, Canada York Region Full time

    Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 12 - Type of Position - a Replacement - Start Date - Immediate - Salary - Per hour - Salary Grade - $37.72 - $41.00 - Department - York Region -> Legal & Court Services -> Court Services - Location - Provincial Offences York North - 17150 Yonge Street - Newmarket, ON L3Y...

  • Court Administration Clerk

    1 week ago

    Newmarket, Canada York Region Full time

    Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 9 - Type of Position - a Replacement - Start Date - Immediate - Salary - Per hour - Salary Grade - $37.72 - $41.00 - Department - York Region -> Legal & Court Services -> Court Services - Location - Provincial Offences York North - 17150 Yonge Street - Newmarket, ON L3Y...

  • Court Administration Clerk

    2 weeks ago

    Newmarket, Canada York Region Full time

    Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 6 - Type of Position - a Replacement - Start Date - Immediate - Salary - Per hour - Salary Grade - $37.72 - $41.00 - Department - York Region -> Legal & Court Services -> Court Services - Location - Provincial Offences York North - 17150 Yonge Street - Newmarket, ON L3Y...

  • Court Administration Clerk

    6 days ago

    Newmarket, Canada The Regional Municipality of York Full time

    POSITION PURPOSE This position is responsible for providing court administration support for the progress of matters filed with the Ontario Court of Justice. Prepares correspondence and receives court documents for the Ontario Court of Justice, Superior Court of Justice and Ontario Court of Appeal. Prepares reports, maintains records and responds to...

  • Accounts Payable Clerk

    4 weeks ago

    Newmarket, Canada Nature's Emporium Full time

    **About Nature's Emporium** Are you interested in being part of a team that works hard to help others Eat Well & Live Better? Nature’s Emporium LP is a family run, fast-growing company that operates several health food retail stores across southern Ontario. Its mission is to service the growing need for organic and natural foods, vitamins, and other...

  • Accounts Payable Clerk

    3 weeks ago

    Newmarket, Canada Brain Power Studio Inc. Full time

    **Accounts Payable Clerk** **Key competencies** - Organizational Awareness - Verbal and written communication skills - Confidentiality - Customer service oriented - Information management - Attention to detail - Initiative - Reliability - Stress tolerance due to fluctuations in workload **Education and Experience** - High school diploma generally...

  • Collections Clerk

    4 weeks ago

    Newmarket, Canada York Region Full time

    Job Title - Collections Clerk - Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 12 - Type of Position - a Replacement - Start Date - Immediate - Salary - Per hour - Salary Grade - $36.25 - $39.40 - Department - York Region -> Legal & Court Services -> Court Services - Location - Provincial Offences York North - 17150...

  • Collections Clerk

    1 week ago

    Newmarket, Canada York Region Full time

    **Job Title** - Collections Clerk **Status** - Temporary Full-Time **Temporary - Approximate length of assignment, in months** - 6 **Type of Position** - a Replacement **Start Date** - Immediate **Salary** - Per hour **Salary Grade** - $34.48 - $37.48 **Department** - York Region -> Legal & Court Services -> Court Services **Location** - Provincial...

  • Law Clerk

    1 week ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** Reporting to Counsel, is responsible for providing a wide range of legal services including file management and document review, preparing draft agreements and by-laws for for real estate matters for all Regional Departments; conducting title searches, registrations and legal research particularly with regard to...

  • Data Clerk, Cardiovascular Surgery

    5 days ago

    Newmarket, Canada Southlake Regional Health Centre Full time

    We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the northern GTA and into Simcoe-Muskoka. Our team of nearly 6,000 staff, physicians, volunteers, students and Patient and Family...

  • Receiver/grocery Clerk

    2 weeks ago

    Newmarket, Canada Nature's Emporium Full time

    **Position Objective**: As a Nature’s Emporium retail Receiving Clerk, you validate and processes incoming and outgoing products from your retail grocery store. The Receiving Clerk is responsible preparing shipments, loading and unloading trucks, operating forklifts, and pallet jacks, verifying incoming orders, and organizing the incoming stock in the...

  • Data Clerk

    2 weeks ago

    Newmarket, Canada Southlake Regional Health Centre Full time

    **Company Bio** - Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the...

  • Administrative Assistant

    3 weeks ago

    Newmarket, Canada Xan systems inc Full time

    We are currently looking for an administrative clerk to work at our HR Department. **Responsibilities** - Supports human resources department by screening, testing, and interviewing applicants - Collect and control all required documentation for new hired employees - Maintains human resources records for employees by recording the hiring, transfer,...

  • Collections Clerk

    1 week ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** This position is responsible for providing operational support to the Provincial Offences Office and Business Operations including collecting defaulted Provincial Offences Act (POA) fine amounts through case assessment and legislative processes using direct negotiation methods, specialized collection assistance...

  • Prosecution Clerk

    1 week ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** This position is responsible for providing administrative, legal, and clerical support for the Prosecution Office. Prepares documents including correspondence, reports, and court documents in the Ontario Court of Justice, Superior Court of Justice, and Ontario Court of Appeal. In addition, prepares virtual dockets,...