Maintenance Administrator

6 months ago

Oakville, Canada Veolia Full time

**Company Description**
The Veolia group's ambition is to be the benchmark company in ecological transformation. With nearly 230,000 employees worldwide, the group designs and implements innovative, useful and concrete solutions for water, waste and energy management. Through its three complementary businesses, Veolia contributes to developing access to resources, preserving available resources and renewing them. By 2021, the Veolia group will have supplied 79 million people with drinking water and 61 million with wastewater, produced nearly 48 million megawatt hours and recovered 48 million metric tons of waste. Veolia Environnement (Paris Euronext: VIE) will achieve consolidated sales of 28.508 billion euros in 2021.

Responsible for the administration of asset management activities including compiling and improving maintenance documentation, updating CMMS and spare parts database, obtaining quotes for asset maintenance and improvement projects, vendor management.

**Key Responsibilities**:

- Administration and improvement of maintenance management system_

With the support of the plant manager and maintenance manager create, improve and maintain documentation relating to asset inspection and maintenance. This includes:

- Review information from existing maintenance plan
- Coordinate the implementation and the optimization of new CMMS system
- Following regular reviews and improvements, update relevant sections of CMMS system, asset maintenance plan, asset management plan and any other relevant documentation.
- Support and improve the communication and documentation of required maintenance processes and procedures
- Support the maintenance manager / plant manager in ensuring the maintenance activities fully meet the requirement of the contracts
- Provide regular reporting on the performance of maintenance activities
- Maintain spare parts inventory updated and provide regular reporting
- Document and reports on key performance indicators agreed-upon with the asset stakeholder objectives
- Administration of maintenance activities_
- Prepare and submit requests for maintenance and capital expenditure authorizations to the clients based on the information provided by the team.
- Obtain quotes from suppliers, contractors and OEM for maintenance and improvement projects
- Updates database, records and CMMS system to reflect changes due to the completion of maintenance and capital projects.
- Support efficient planning of maintenance activities.
- Provide client and other stakeholders with reports on assets maintenance as required.
- Support maintenance manager / plant manager in the preparation of annual expense operating plans and in reviewing maintenance budget;
- Liaise with other team member to obtain important information and data for measuring performance of maintenance activities
- Support AP in resolving invoices exceptions.
- Collaborate to the continuous improvement of assets maintenance activities
- Contribute to the creation of a safe and collaborative working environment.

**Qualifications** Knowledge, Skills and Experience**:

- Technical certification(s) in related disciplines and/or degree in Administration
- At least 5 years of experience in administration in the field of maintenance, inventories, assets management.
- At least 5 years of experience in implementation and or optimization of maintenance management systems
- Good attention to details
- Strong communication skills, both written and oral
- Must be able to deal effectively with all levels of staff, management and organized labor groups
- Proficient with planning and administration

**Work Environment**:
Permanent position, offered on a full-time basis, with working schedules from Monday to Friday.
**Additional Information** Why join our team of researchers? Come and rejuvenate the world with us**
- Acting today to create the world of tomorrow;
- A company in constant growth;
- A multitude of large-scale projects where you can put your talent to good use;
- A multitude of large-scale projects where you can make the most of your talent; Challenges adapted to your needs and the absence of routine;
- The possibility of developing your career according to your professional objectives;
- Internal and external training and coaching programs;
- A very competitive compensation, pension and benefits package;
- Multi-disciplinary work teams and a health and safety oriented work environment.

We thank all applicants for applying, but only those selected will be contacted.

  • Maintenance Supervisor

    6 months ago

    Oakville, Canada Weston Forest Full time

    **THE JOB** Reporting to the General Manager - Oakwood, the Maintenance Supervisor will coordinate the installation, repair and maintenance of the facilities and equipment. Working with external technicians and maintenance employees as appropriate, their job is to organize, monitor and/or supervise the maintenance operations of the Oakwood facility. The...

  • Retail File Maintenance

    2 months ago

    Oakville, Canada Nature's Emporium Full time

    Are you passionate about organic and sustainable living? Are you eager to be part of a growing company dedicated to providing high-quality, healthy products? We have an exciting opportunity for you! Nature's Emporium, a leading organic grocery store, we have recently opened a new Oakville location. We're seeking dynamic individuals to join our team and make...

  • Property Administrator Position

    1 month ago

    Oakville, Ontario, Canada CB Canada Full time

    Property Administrator Job SummaryWe are seeking a highly skilled and detail-oriented Property Administrator to join our team at CB Canada. As a Property Administrator, you will be responsible for organizing maintenance, landscaping, and property repairs, gathering monthly fees and rent, and supporting property managers in administrative tasks for...

  • Administrative Officer

    6 months ago

    Oakville, Canada BORNTOW LOGISTICS Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...

  • Administrative Officer

    6 months ago

    Oakville, Canada Gracious Hardwood Flooring Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate...

  • Administrative Officer

    6 months ago

    Oakville, Canada BORNTOW LOGISTICS Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities...

  • Administrative Officer

    6 months ago

    Oakville, Canada Web World IT Services Ltd Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Administrative Coordinator

    4 weeks ago

    Oakville, Ontario, Canada Canada Inc Full time

    Canada Inc. is seeking a highly skilled Administrative Officer to join our team in a full-time permanent position.About the RoleThe successful candidate will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, establishing work priorities, and ensuring procedures are followed and deadlines are...

  • administrative officer

    6 months ago

    Oakville, Canada BORNTOW LOGISTICS Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • administrative officer

    7 months ago

    Oakville, Canada BORNTOW LOGISTICS Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister...

  • Administration Clerk

    6 months ago

    Oakville, Canada Henderson Roller Smit Professional Corp. Full time

    Henderson Roller Partnership is looking for an Administrative Clerk to join our team. **We're not your typical accounting firm!** We provide innovative, value-added services for owner-managed businesses. From completing the most basic personal tax return, to financial statement engagements, to complex tax reorganizations, our staff provides value to...

  • Asset Management Administrator

    4 weeks ago

    Oakville, Ontario, Canada CB Canada Full time

    Job OverviewWe are seeking a highly skilled and detail-oriented Asset Management Administrator to join our team at CB Canada.About the RoleThis is an exciting opportunity for a dedicated professional who enjoys providing exceptional customer service and helping people, while working on multiple engaging projects. As an Asset Management Administrator, you...

  • Administrative Officer

    6 months ago

    Oakville, Canada TIMBERCOVE CARRIERS INC Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related...

  • administrative officer

    7 months ago

    Oakville, Canada Gracious Hardwood Flooring Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as...

  • Administrative Officer

    6 months ago

    Oakville, Canada AMAZE IT SERVICES CANADA INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Administrative Officer

    4 days ago

    Oakville, Canada AMAZE IT SERVICES CANADA INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - **Work setting**: - Information technology - ** Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...

  • Office Administrator

    6 months ago

    Oakville, Canada Diligent Construction Inc. Full time

    **Roles & Responsibilities - Office Admin** We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. **Office Admin Duties...

  • Administrative Officer

    6 months ago

    Oakville, Canada Nexgen Production Inc. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...

  • Administrative Supervisor

    4 weeks ago

    Oakville, Ontario, Canada Massage Addict Oakville Full time

    About the JobWe are seeking a skilled Administrative Supervisor to join our team at Massage Addict Oakville.Job DescriptionThe successful candidate will oversee administrative activities, implement new procedures, and delegate tasks to office support staff. They will establish work priorities, ensure deadlines are met, and co-ordinate office services such as...

  • Administrative Officer

    6 months ago

    Oakville, Canada Web World IT Services Ltd Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...