Office Administrator

5 days ago

Oakville, Canada Diligent Construction Inc. Full time

**Roles & Responsibilities - Office Admin**

We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.

**Office Admin Duties and Responsibilities Summary**:

- Manage day-to-day administrative operations and record keeping.
- Plan and coordinate with suppliers and vendors to ensure timely and cost-effective procurement of materials and resources.
- Stay up-to date with existing insurances and policies renewals as well as the renewals of other company subscriptions and certifications.
- Develop comprehensive production schedule, allocate resources, and oversee equipment maintenance.
- Coordinate office activities and operations efficiently and comply with company policies.
- Manage meeting agendas/travel arrangements/appointments etc. for the upper management.
- Managing bookkeeping tasks such as invoicing, payments and cheque runs in coordination with the Accountant.
- Create and update records and databases of personnel, financial and other data.
- Track stocks of office supplies and place orders when necessary.
- Submit timely reports and prepare presentations/proposals as assigned.
- Assist in HR related duties.
- Assist colleagues whenever necessary.

**Office Admin Primary Skills and Qualifications**:

- Proven experience as an **office administrator**, office assistant or relevant role.
- Outstanding communication and interpersonal abilities.
- Excellent organizational and leadership skills.
- Familiarity with office management procedures and basic accounting principles.
- Excellent knowledge of MS Office and office management software.
- Qualifications in secretarial studies will be an advantage.
- High school diploma; BSc/BA in office administration or relevant field is preferred.
- Experience in bookkeeping and the use of QuickBooks is necessary.

**Salary**: $50,000.00-$70,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 4 years (preferred)

Work Location: In person

  • Dental Office Administrator

    2 weeks ago

    Oakville, Canada Jacobs & Associates Dental Office Full time

    Position is Monday - Thursday 7:45-5:30 ( Friday 8-12:30 starting in the future.) Salary - $27-$35 per hour Duties - Greet and welcome patients as they arrive at the dental office - Answer phone calls and schedule appointments for patients - Verify insurance coverage and assist with insurance claims. Processing dental claims including assignment. - Discuss...

  • Dental Office Administrator

    2 weeks ago

    Oakville, Ontario, Canada Jacobs & Associates Dental Office Full time

    Position is Monday Thursday 7:455:30 ( Friday 812:30 starting in the future.)Salary- $27-$35 per hourDuties Greet and welcome patients as they arrive at the dental office Answer phone calls and schedule appointments for patients Verify insurance coverage and assist with insurance claims. Processing dental claims including assignment. Discuss and understand...

  • Dental Administrator

    3 weeks ago

    Oakville, Canada Tanglewood Dental Office Full time

    **Job description** **Key Responsibilities**: - manage patient scheduling and ensure that schedule for Dentist and Hygiene is fully booked - ensure the delivery of quality dental care to patients - present treatment plans to the patients - organize and present financial arrangements to patients - resolve patient issues in accordance with office policies...

  • Office Administrator

    4 weeks ago

    Oakville, Canada BlueFrog Environmental Consulting Inc. Full time

    **POSITION TITLE**: Office Administrator **REPORTS TO**: President **WORK LOCATION**: On-site at our Oakville office, with the option to work remotely 1 day per week **SALARY**: $60,000- $70,000, commensurate with experience. BlueFrog is a boutique environmental consulting firm located in Oakville, ON. We are seasoned geoscientists, engineers, and...

  • Office Administrator

    4 weeks ago

    Oakville, Canada AppleOne Full time

    Office Administrator Woodbridge $50k-$55k Permanent role 100% in office- no remote work Duties: •Various office duties that includes invoicing customers, answering phones and help answer telephone questions •Accounts payable posting •Bank Deposits •Filing/maintaining office files, maintaining office supplies •General Administration ...

  • Office Administrator

    4 weeks ago

    Oakville, Canada Gastronomous Technologies Inc. Full time

    **Office Administrator** **Company Overview** Gastronomous is a fast-paced, dynamic start-up focused on revolutionizing how food is prepared and enjoyed worldwide! Having developed Canada’s first fully autonomous kitchen We are a no-nonsense team of passionate people with a bias for action. We know that our ability to execute on our ideas is what sets...

  • Office Administrative

    4 weeks ago

    Oakville, Canada AppleOne Full time

    Office Administrator Woodbridge $50k-$55k Benefits Permanent role Duties: •Various office duties that includes invoicing customers, answering phones and help answer telephone questions •Accounts payable posting •Bank Deposits •Filing/maintaining office files, maintaining office supplies •General Administration Requirements: •Previous...

  • Office Administrative

    2 weeks ago

    Oakville, Ontario, Canada AppleOne Full time

    Office Administrator Woodbridge $50k-$55k Benefits Permanent role Duties:Various office duties that includes invoicing customers, answering phones and help answer telephone questionsAccounts payable postingBank Deposits Filing/maintaining office files, maintaining office supplies General Administration Requirements:Previous Office Administration...

  • Administrative Officer

    1 week ago

    Oakville, Canada TIMBERCOVE CARRIERS INC Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer policies and procedures related...

  • Office Administrator

    4 weeks ago

    Oakville, Canada Triumph Car Wash Parts Full time

    Duties: - Daily use of Microsoft Outlook, Excel, and Word. - Completing courier (e.g, UPS/Purolator) paperwork/labels - Order Entry - Inventory checks i.e. making sure inventory levels are maintained and discrepancies are identified and escalated - Assist with basic bookkeeping tasks using QuickBooks - Administration of purchase orders - Administration of...

  • Administrative Officer

    3 weeks ago

    Oakville, Canada BORNTOW LOGISTICS Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...

  • Administrative Officer

    3 weeks ago

    Oakville, Canada BORNTOW LOGISTICS Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities...

  • Administrative Officer

    3 weeks ago

    Oakville, Canada Sara Tech Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years - Business administration and management, general - or equivalent experience **Work setting**: - Private sector - Willing to relocate - Consulting firm **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work...

  • Administrative Officer

    3 weeks ago

    Oakville, Canada Gracious Hardwood Flooring Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate...

  • Administrative Officer

    3 weeks ago

    Oakville, Canada AMAZE IT SERVICES CANADA INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • administrative officer

    4 weeks ago

    Oakville, Canada BORNTOW LOGISTICS Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • Office Administrator

    4 weeks ago

    Oakville, Canada Orbis Pest Control Full time

    Orbis pest control is an innovative and highly motivated business that thrives on excellence. We provide professional grade pest extermination services for all residential, commercial and industrial structures across Canada. We are a local business proud of our Canadian Heritage. We are looking to add another highly motivated individual to the team who is...

  • administrative officer

    4 weeks ago

    Oakville, Canada BORNTOW LOGISTICS Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister...

  • Administrative Officer

    1 week ago

    Oakville, Canada A-Globe Consulting Services Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Administrative Officer

    2 weeks ago

    Oakville, Canada Web World IT Services Ltd Full time

    Education: Bachelor's degree - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...