Administration Clerk

5 months ago

Oakville, Canada Henderson Roller Smit Professional Corp. Full time

Henderson Roller Partnership is looking for an Administrative Clerk to join our team.

**We're not your typical accounting firm**

We provide innovative, value-added services for owner-managed businesses. From completing the most basic personal tax return, to financial statement engagements, to complex tax reorganizations, our staff provides value to business owners and high net worth clientele.

Our attention to detail, accuracy and consistency makes our clients happy and the fast, friendly manner in which we do business is what keeps them coming back. We are pleased to be Oakville’s premier Accounting firm.

**Summary**

The Administration Clerk is responsible for planning and overseeing all administrative support and office services for the company. This includes coordinating and communicating office activities, reception duties, shipping and receiving, contract management, supplies and stationery, health regulations, and general troubleshooting. The Administration Clerk will also be responsible for the safety requirements of the organization's facilities and assets.

This position is in office Monday to Friday.

**Job Duties**
- Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
- Monitor inbound/outbound shipping and receiving.
- Answer and manage inbound telephone inquiries.
- Monitor Postage levels and maintain postage machine
- Accept payments from clients using Moneris
- Enter client Fedex charges into iFirm biweekly basis for client billings
- Prepare letters, calls to clients, photocopying, faxing and pulling files on an ad hoc basis as needs arises.
- Banking
- Meal ordering for staff
- Schedule clients appointments/booking boardroom for client meeting
- Monitor maintenance of printers and photocopiers
- Keep stock and monitor kitchen and office supplies to ensure the essentials are available to all staff
- Tidying and maintaining orderly appearance of lobby/reception area
- Tidying and restoring boardrooms for the following client meetings
- Creating caseware working papers for each client and saving scanned documents to each caseware
- Assemblies - personal tax, corporate tax and statements back up/ support as needed
- Maintain the kitchen area by keeping it clean and orderly.

**Requirement**
- Direct working knowledge of operations.
- Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
- Experience in managing third-party service providers.
- Strong knowledge of software systems, as well as Microsoft Office products, including Excel, Word, and PowerPoint.
- Able to maintain filing systems and databases
- Excellent analytical and problem solving skills.
- Meticulous records maintenance skills.
- Superior telephone manners and strong interpersonal skills.
- Good financial and business awareness.
- Strong written and verbal skills to communicate with all levels of the organization and its executive team.
- Strong customer service orientation

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift

**Experience**:

- Administrative: 1 year (required)

Work Location: In person

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