Document Clerk 2

4 days ago


Mississauga, Canada WilsonHCG Full time

**Overview**:
**Location**: Mississauga, Ontario, Canada

**Date published**: 13-Dec-2024

**Job ID**: 137537

**Description and Requirements**:
**Work Location**: Onsite 5 days M-F

**Position Type**: Onsite 8:30am-5pm ,6 M contract with possibility of extension/convertion

**Location**: Mississauga

**Compensation Range:19-20.50/hr**

Our client, in insurnance, is seeking a "Document Clerk".The position is responsible for handling documents,covering reception as needed.

**Responsibilities**:

- Open and prepare mail in batches for scanning. Scan the prepared batches to appropriate queues. Verify each image for clarity.
- Rescan the batch if found unacceptable.
- Store the documents in the corresponding boxes for onward shipment to off-site storage.
- Keep a record of the batches scanned and the movement of the boxes on excel spreadsheet in DMD folder.
- Ensure indexing procedures are followed accurately and quickly while monitoring progress against workload.
- Take immediate action to keep on track with workload processing.
- Advise supervisor and/or users as soon as there are challenges which potentially could jeopardize achievement of standards.
- Determine the type of scanned document and Index with the right category and sub category.
- During high volume days prioritize the type of documents to be indexed before the others.
- Verify each document for good quality before indexing.
- Contact the concerned Adjuster for setting up new claims and/or claimants if required.
- Collect Claims Cheques from Corporate Accounting.
- Print claim files as required by the adjusters.
- Distribute Mail within the buildings.
- Retrieve original documents as and when required by the adjusters.
- Reception duties and other tasks as assigned.

**Qualifications**:

- Post-secondary education in business administration, document management or related.
- A minimum 2 years of previous experience with filing systems and document management.
- Excellent organizational and coordination skills to establish and monitor compliance with document management policies and processes.
- Effective use of Microsoft Office suite coupled with strong data entry skills.
- Ability to be pro-active in process improvement.
- Knowledge of Guidewire or other Insurance Policy/Claims systems is an asset.
- Must be self-motivated, and able to work independently and in a team environment.
- There will be a PI assessment(measures an individual's personality characteristics) and Data entry test for this role.
- All interested applicants who meet the qualifications listed above are invited to submit a resume_


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