Administrative Assistant

4 months ago

Niagara Falls, Canada Millennium Trail Manor Full time

At Conmed Health Care we embrace and celebrate the process of aging by providing quality long term care that is adapted to each of our unique and special residents. Our goal is to make each resident feel welcomed and at home. We encourage and promote living each day to its fullest with inspiration and opportunities. We provide all levels of care for persons with physical, cognitive and social disabilities.

We are currently seeking a energetic, compassionate, and resident-focused **Administrative Assistant **to join our dynamic care team.
- This is a six-month contract position, with possibility of extension._

**JOB SUMMARY**

The Administrative Assistant is responsible, as directed by the Administrator for the coordination of office services; liaison with departments, head office personnel, health professionals, health care facilities, with administrative services.

**PERFORMANCE REQUIREMENTS**

Under the direction of the Administrator, undertakes or assists with the following:

- Maintaining established system of management reporting and internal control.
- Ensuring that accurate and complete documentation of office procedures are maintained.
- Liaising with supervisors, Ministry of Health officers, social workers, clergy, residents and families/responsible parties.
- Typing minutes, reports and forms for the Administrator.
- Filing for the Administrator.
- Receive and sort mail into appropriate department boxes.
- Transfer time records to payroll input records.
- Complete payroll input records and submit to head office bi-weekly for payroll. ; MANAGE GROUP BENEFIT ACCT
- Complete and record bank deposits daily or as required.
- Do bank deposit daily or as required.
- Management of resident trust accounts including reconciliations, agreements and statements
- Reconcile the daily trust float daily
- Assist with financial sections of the admission agreements and maintain resident business files
- Responsible for maintaining stamp machines.
- Payroll procedures; raises, separation forms, terminations and new hire.
- Assist with quality improvement, risk management and Occupational Health and Safety activities.
- Assist with MOH visits as requested.
- Assist with accreditation preparation.
- Assist each department to maintain sick and absent records on all departments.
- Assist with updating and revising of policy and procedure manuals if requested.
- Assist to manage AR including sending out of invoices. Tracking of outstanding accounts and collection calls to secure payments.
- Manage and review direct withdrawal (DWD) verification monthly

**QUALIFICATIONS**

Business Administration or Accounting Diploma/Degree required. Knowledge of payroll, accounts receivable and payable.
- A sound knowledge and background in accounting, payroll, accounts receivable, accounts payable and trust accounts management. A thorough knowledge of the requirements of the LTCHA and regulations, Ministry of Health Directives and other pertinent Provincial and Municipal Statutes, which influence the operation of the home. Familiarity with organization functions, policies and procedures of LTC homes as they relate to management. Competency with computer and office programs required.

Conmed Health Care is an equal opportunity employer. We abide by the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations for job applicants with disabilities are available on request throughout the recruitment process.

**Job Types**: Full-time, Fixed term contract

**Benefits**:

- Extended health care
- Flexible schedule
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

**Education**:

- Secondary School (preferred)

**Experience**:

- Payroll: 2 years (required)
- Administrative experience: 1 year (required)

Ability to Relocate:

- Niagara Falls, ON L2G 0J3: Relocate before starting work (required)

Work Location: In person

  • Administrative Assistant

    4 weeks ago

    Niagara Falls, Ontario, Canada Howard Johnson Express Inn Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Howard Johnson Express Inn. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key Responsibilities:Administrative Tasks:...

  • Administrative Assistant

    4 weeks ago

    Niagara Falls, Ontario, Canada Howard Johnson Express Inn Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Howard Johnson Express Inn. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key Responsibilities:Administrative Tasks:...

  • Administrative Assistant

    1 month ago

    Niagara Falls, Ontario, Canada Howard Johnson Express Inn Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Howard Johnson Express Inn. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our hotel.Key Responsibilities:Administrative Tasks:...

  • Administrative Assistant

    1 month ago

    Niagara Falls, Ontario, Canada Howard Johnson Express Inn Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Howard Johnson Express Inn. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our hotel.Key Responsibilities:Administrative Tasks:...

  • Administrative Assistant

    4 weeks ago

    Niagara Falls, Ontario, Canada Howard Johnson Express Inn Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Howard Johnson Express Inn. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our hotel.Key Responsibilities:Administrative Tasks:...

  • Administrative Assistant

    4 weeks ago

    Niagara Falls, Ontario, Canada Howard Johnson Express Inn Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Howard Johnson Express Inn. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our hotel.Key Responsibilities:Administrative Tasks:...

  • Administrative Assistant

    3 weeks ago

    Niagara Falls, Ontario, Canada ALG AUTOMOTIVE LOUNGE GROUP INC.] Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ALG AUTOMOTIVE LOUNGE GROUP INC. The successful candidate will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to...

  • Administrative Assistant

    3 weeks ago

    Niagara Falls, Ontario, Canada ALG AUTOMOTIVE LOUNGE GROUP INC.] Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ALG AUTOMOTIVE LOUNGE GROUP INC. The successful candidate will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to...

  • Administrative Assistant

    4 weeks ago

    Niagara Falls, Ontario, Canada ALG AUTOMOTIVE LOUNGE GROUP INC. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ALG AUTOMOTIVE LOUNGE GROUP INC.Job Summary:The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes coordinating seminars, conferences, and other...

  • Administrative Assistant

    4 weeks ago

    Niagara Falls, Ontario, Canada ALG AUTOMOTIVE LOUNGE GROUP INC. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ALG AUTOMOTIVE LOUNGE GROUP INC.Job Summary:The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes coordinating seminars, conferences, and other...

  • Administrator / Administrative Assistant

    5 months ago

    Niagara Falls, Canada Stamford Physio Full time

    We are urgently seeking a friendly and professional Administrator to join our team. As the first point of contact for our office, you will play a crucial role in providing exceptional customer service and creating a positive experience for our patients and staff. The office administrator will be responsible for managing the daily administrative tasks,...

  • Administrative Assistant

    5 months ago

    Niagara Falls, Canada Oakwood Park Lodge Full time

    At Conmed Health Care we embrace and celebrate the process of aging by providing quality long term care that is adapted to each of our unique and special residents. Our goal is to make each resident feel welcomed and at home. We encourage and promote living each day to its fullest with inspiration and opportunities. We provide all levels of care for persons...

  • Administrative Assistant

    1 month ago

    Niagara Falls, Ontario, Canada ALG AUTOMOTIVE LOUNGE GROUP INC. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ALG Automotive Lounge Group Inc.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our office. This includes coordinating seminars, conferences, and other...

  • Administrative Assistant

    1 month ago

    Niagara Falls, Ontario, Canada ALG AUTOMOTIVE LOUNGE GROUP INC. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ALG Automotive Lounge Group Inc.Job Summary:The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our office. This includes coordinating seminars, conferences, and other...

  • Administrative Assistant

    3 weeks ago

    Niagara Falls, Ontario, Canada WELBECK TRANSPORT LTD. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at WELBECK TRANSPORT LTD. The successful candidate will be responsible for providing administrative support to our office, including tasks such as data entry, report preparation, and correspondence.Key ResponsibilitiesProvide administrative support to...

  • Administrative Assistant

    1 month ago

    Niagara Falls, Ontario, Canada Howard Johnson Express Inn Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Howard Johnson Express Inn.Key Responsibilities:Coordinate and arrange seminars, conferences, and other eventsPrepare and record minutes of meetings, seminars, and conferencesEstablish and maintain office procedures and...

  • Administrative Assistant

    1 month ago

    Niagara Falls, Ontario, Canada Howard Johnson Express Inn Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Howard Johnson Express Inn.Key Responsibilities:Coordinate and arrange seminars, conferences, and other eventsPrepare and record minutes of meetings, seminars, and conferencesEstablish and maintain office procedures and...

  • Administrative Assistant

    4 weeks ago

    Niagara Falls, Ontario, Canada ALG AUTOMOTIVE LOUNGE GROUP INC. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ALG AUTOMOTIVE LOUNGE GROUP INC.Job Summary:The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes coordinating seminars, conferences, and other...

  • Administrative Assistant

    4 weeks ago

    Niagara Falls, Ontario, Canada ALG AUTOMOTIVE LOUNGE GROUP INC. Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ALG AUTOMOTIVE LOUNGE GROUP INC.Job Summary:The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes coordinating seminars, conferences, and other...

  • Administrative Assistant

    5 months ago

    Niagara Falls, Canada REMAX Full time

    **Key Responsibilities**: - Organize and schedule appointments - Maintain filing systems and databases - Assist in the preparation of reports and presentations - Provide general support to clients **Requirements**: - High school diploma or equivalent - Proficiency in English - Excellent written and verbal communication skills **Optional requirements** -...