Health & Safety Administrative Assistant

6 months ago

Niagara Falls, Canada Walker Industries Full time

**About Walker**

Walker Industries, a fifth-generation, family-owned company founded in 1887, operates from its base in the Niagara Region with facilities across Canada and the United States. We employ more than 1,200 people in environmental waste management and recovery, renewable energy, paving and construction, aggregates, and emulsions chemistries.

Growth and transformation are a natural part of our business, and our employees evolve with us.

We are looking for a Health and Safety Administrative Assistant at our Walker - Head Office location.

Do you imagine yourself working with a high-functioning team of Health & Safety professionals, using your administrative skills to support the team?

Do you want to be challenged, enjoy being part of a team, and know that the work you do makes a positive and meaningful contribution to the organization you work for? Are you looking for the perfect fit to complement your experience working in an office setting?

Are you someone with an eye for detail, able to work with diverse personalities, under limited supervision, and capable of taking initiative all while ensuring timelines and quality work is maintained?

We’re Walker Industries - one of Niagara Region’s top employers - and we’re looking for an Administrative Assistant to join our Health & Safety team.

**Key Accountabilities**

Reporting to the Senior Manager, Health and Safety Excellence, the Administrative Assistant will be part of our team in Niagara. Your duties will include:

- Utilizing advanced software skills to produce reports, documents, minutes of meetings and other administrative duties in support of the department.
- Creating and maintaining incident, and statistical analysis tracking spreadsheets as well as regularly creating various graphical, statistical and written reports.
- Uploading incident data, liaising with our external worker compensation claims management firm and supporting the Health and Safety team with the worker compensation claims process.
- Administering our external PPE voucher programs.
- Coding health and safety-related invoices and creating purchase requisitions for supplies through the corporate procurement process in Oracle Cloud.
- Updating safety intranet pages/records to ensure information is current.
- Coordinating and distributing safety information and safety blogs.
- Providing statistics for tenders and requests for proposals.
- Assisting in the planning, preparation, organization, and administration of safety meetings and events to support maximum effectiveness.
- Linking, reviewing for completeness and accuracy and signing off on incident reports in the EHS software.
- Complete expense reports for the H&S Management Team.
- Maintaining and updating various H&S departmental filing systems, including the creation, update and deletion of both active and archived e-files and hard copy files. Managing Senior H&S Team Outlook calendars.

**Qualifications**
- Minimum high school graduation or equivalent level of education, with an additional one-year diploma course in office administration.
- Introduction to Health and Safety Training would be an asset.
- Experience working in an administrative/supportive role
- Advanced computer software skills (i.e. Office 365, MS Word, PowerPoint, Excel) to efficiently and effectively produce accurate quality reports.
- Demonstrate organization skills to plan work and meet multiple deadlines.
- Basic problem-solving skills to analyze problems and formulate a plan of action.
- Able to work with limited supervision.
- Communicates with clarity, verbally and one-on-one, or over the telephone
- Capacity to follow directives and fulfill requests.
- Proactive - anticipates and initiates action to meet needs
- Adaptable - able to set and prioritize work with occasional exceptions, able to work with diverse personalities and styles.
- Ability to read and interpret documents such as safety reports, safety rules, operating and maintenance instructions and procedure manuals. Familiarity with Oracle and eCompliance EHS software is an asset.

**Practical Stuff**

This is a full-time, permanent Monday to Friday role. We offer a competitive salary including a superior benefits package, pension and other unique employee programs.

**Experience the Benefits of Working at Walker**
- Career Support _
- Education reimbursement, training, and professional development opportunities
- Internal advancement opportunities at all levels
- Reimbursement of professional dues and tuition
- Health & Well Being _
- Wellness subsidy to support healthy lifestyle
- Employee Assistance Program (EAP)
- Culture & Community _
- 2 paid volunteer days per year
- Social and networking events
- Salary/Wage & Benefits _
- Competitive salary including a bonus component
- Group health/dental/vision/prescription drug plans
- Paid vacation days
- Short-term and long-term disability plans
- Term life insurance and critical illness
- Retirement programs including Pension,

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