Dispatch & Fleet Coordinator

5 months ago

Acheson, Canada Northgate Industries Ltd. Full time

_**Responsibilities**:_
**LEASED FLEET MANAGEMENT**
- Manage Dispatch of all rental and lease units
- Ensures all industrial modular inventory information (assignments, location, etc.) is tracked and maintained
- Updating fleet list spreadsheet in real time, accordingly, ensuring accuracy, reliability, and trust in the report (units shipped, returned or on hold)
- Resave lease list on fleet list with provided changes in real time
- Checking on Fleet units and recording availability / status of units
- Daily scanning and filing all truck tickets
- Maintenance of photos/videos of unused Modular Structure inventory to answer questions from sales and leadership teams
- Inspection, photography, and written report of units including “Lease IN/OUT Inspection Report” and/or “Inspection Check List”
- Furniture
- Fleet metrics

**QUALITY ASSURANCE**
- Ensuring overall quality and workmanship of all work executed including a detailed photo timeline with description.

**FLEET ADMINISTRATION**:

- Assisted in the administration and coordination assignment of the companies’ fleet vehicles
- Assigned keys and proper vehicle booking forms and monthly vehicle inspection paperwork to the requested staff.
- Ensured that the returned paperwork is accurately filled out and then forwarded on to the Health & Safety Coordinator.
- Accountable for Fleet Vehicles Renewal Registrations and ensuring commercial road permits are up to date and follow provincial transportation guidelines
- Managing Prorate licensing, Safety Fitness Certificate renewals and IFTA Fuel Tax monthly submissions for fleet vehicles

**TECHNICAL RESPONSIBILITIES**:

- Microsoft Office: Advanced in Excel, Outlook, Word, and Teams
- Great Plains is an asset

**Behavioral Competencies**:

- Excellent communication skills.
- Excellent computer skills and the ability to work with a variety of communication equipment.
- The ability to remain calm in emergencies and work well in a highly demanding and stressful setting.
- Good eyesight, hearing, and dexterity.
- Customer service
- Compliance solutions
- Accurate & timely data reporting

**Qualification & Experience**:

- Knowledge of provincial vehicle registration procedures
- Knowledge of Light Commercial, Heavy Commercial, Heavy Duty Mobile and modular equipment
- Basic understanding of transportation guidelines/permits
- Knowledge of commercial vehicle requirements: preventive maintenance, annual certification of mobile equipment
- Valid provincial driver’s license
- Clean driver’s abstract
- Microsoft Office: Proficient in Excel, Outlook, Word and Teams

**Skills**:

- Strong customer service aptitude & ability to build rapport
- Former experience working in a heavy customer service role
- Experience with dispatching fleet
- Construction experience in the modular structures industry
- Organizes workloads, set priorities, and works well within deadlines
- Personable with good communication skills
- Works well under stress and deadline driven projects

**Salary**: $45,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Wellness program

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Acheson, AB T7X 6H2: reliably commute or plan to relocate before starting work (required)

**Experience**:

- dispatching: 2 years (preferred)

Work Location: In person

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