Permit Coordinator
6 months ago
**Position Overview**:
**NCSG Trans Tech** is looking for a dynamic individual looking for a rewarding and challenging career. We are currently recruiting for a **Permit Coordinator / Dispatch Administrator** to join our operations team in our **Acheson** office. This individual will have an opportunity to join a team that supplies customer transportation requests in Western Canada.
**Why Join our Team?**
- Competitive Salary.
- Great Culture and Core Values.
- Benefit Plan.
- Matching RSP Program.
**Your success will be determined by your ability to**:
- Procure transportation and 3rd party permits and coordinate utilities for over dimensional loads to assist dispatch.
- Ensure correct information is entered into load dispatches.
- Cross-reference tickets and driver timecards, ensure billing practices are followed and meet customer service requirements.
- Maintain PO’s, service requests, permits etc.
- Ensure that all personnel have the required safety courses and certifications.
- Assist with safety orientations and coordinate training for all new and existing personnel.
- Liaise with the HS&E and Training division to continually enhance the transportation safety and compliance systems.
- Maintain the document management processes necessary for ensuring record keeping compliance.
- Assist with administration processes and documentation as required.
- Enter invoices in internal systems and respective client data bases as required.
- Submit invoices to customers by their preferred method, ensuring all invoices are approved both internally and externally as required by customer contracts.
- Ensuring that all AR is complete for month end close process.
- Complete special projects as assigned.
- Other duties as assigned.
**Qualifications**:
- 1-3 years’ experience in a similar role.
- Highly organized with the ability to manage multiple priorities and deliver assignments on time.
- Ability to communicate and interact effectively with all levels of staff and customers, both verbally and in writing.
- High attention to detail and demonstrates good judgment.
- Strong computer skills. ( Word and Excel)
- Effective time management skills with the flexibility to work the hours required to get the job done during peak times.
**Company Overview**:
With approximately 400 employees in 10 branch locations throughout Western Canada, NCSG provides crane and heavy haul services to various industries such as refining, upgrading, upstream oil & gas, utilities, forestry, mining and wind energy.
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