Corporate Services Coordinator

8 months ago

St Catharines, Canada eBASE Full time

DMS Technologies Inc. (dba ebase) is currently seeking a Corporate Services Coordinator to work in our St. Catharines office.

**About DMS Technologies**

DMS Technologies Inc. is a leading software company that specializes in an Integrated Workplace Management Software. Since inception, our company looks to those who work and push boundaries within facility management. The number one focus in each service department, is our client’s happiness. That is why DMS Technologies Inc. constantly creates solutions that heightens user experience, tracks facility activity, and manages workflows. Above all, our team creates simple and modern software that is quickly adopted and widely used across Canada.

**The ebase Team**

You’ll join a small team of smart, dedicated people committed to success. We are always looking for people that bring new perspectives and life experiences to our team, it’s the diversity of those people that inspires and motivates everything we do. At DMS Technologies Inc. there are lots of chances to be adventurous and try new things. Everything from running sales demonstrations, writing proposals and impacting the development of new software features. Joining our team is much more than just having a career, be prepared to have a passion for technology, embrace creativity and get ready to do something incredible with great people.

The Corporate Services Coordinator is a key member of the ebase Corporate Services Department responsible for providing front-line office management and administration in the areas of human resource management, administration, and financial reporting.

**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**

The successful applicant will lead and support office administrative and management including day-to-day operations in the areas of human resources and administration including:
**Human Resource Management**
- Provide centralized human resource service support for all general employee inquiries questions or concerns, including administrative duties.
- Research, analyze, and maintain information systems (i.e., Ceridian, BambooHR) in support of human resource administration; including the entering of all employee information into applicable systems.
- Monitor HR information needs and modification of existing systems to meet changing requirements.
- Administer and manage employee benefit and insurance plans; ensuring all information processed for payroll and benefit enrollment
- Maintain all types of employee leaves in accordance with internal policy and government regulations.
- Design and customize various ad hoc reports and statistics for Senior Leadership Team.
- Administration associated with the employee life cycle; including on and off boarding, leaves of absences, benefit changes and transfers
- Assume a supportive role in the recruitment and selection activities, such as assisting with job descriptions and postings, partnering in job evaluations, manage the collection of resumes, assisting with formulating offer letters, contracts and correspondence and scheduling interviews.
- Lead the background check process for new hires, internal transfers and promotions.
- Understand the business challenges and objectives of the business in order to drive a proactive approach to human resources.
- Maintain up-to-date personnel files in a high quality and confidential manner
- Provide administrative support to employees regarding their payroll, vacation, benefit plan, etc.
- Work closely with Senior Managers in administrating Health and Safety program requirements
- Support Senior Management in managing and resolving HR and operational issues

**Administrative**
- Review, evaluate, coordinate and implement office administrative procedures and routines, ensuring they reflect corporate policy
- Keep office systems running smoothly including ordering office supplies, maintaining office equipment, optimizing the organizational budget and scheduling meetings
- Maintain manual and computerized information filing systems
- Maintain strong knowledge of organizational policies and procedures and daily company operations and processes
- Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Provide front-line office management including day-to-day operations
- Prepare and organize requested documents and correspondence in an accurate and professional format as requested
- Establish work priorities and ensure procedures are followed and deadlines are met
- Prepare, create and process standard written business documentation including client contracts
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Respond to and maintain all office staff inquiries related to company procedures and ensure compliance and understanding
- Update and maintain standard operating procedures library, operational documentation and templates
- Work closely with Se

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