Administrative Assistant
3 months ago
**Job Overview**
C3 Specialty Glazing Solutions is looking for a Administrative Assistant who will provide administrative and logístical support to the Project Management team on commercial and institutional retrofitting projects. You will be accountable for purchasing, accounts receivable, project, tender and office administration and other accountabilities as assigned. Working closely with our dynamic and experienced management team, you will be part of a solutions-oriented team driven to succeed.
**Duties**
1. Purchasing
- Identify vendors and purchase materials, equipment, and supplies; Solicit competitive supplier quotes; In collaboration project managers, evaluate cost and quality of goods and services; Prepare and track purchase orders with established delivery schedules.
2. Accounts Receivable
- In collaboration, manage accounts receivable processes, including cheque deposits; Support timely monthly close and accuracy of accounting entries.
3. Project and Tender Administration
4. Office Administration
- Communicate with customers, employees, clients and other individuals to answer questions, disseminate or explain information and address requests; Maintain correspondence, records, filing, inventory, mailing and database systems; In collaboration with corporate office, process short-term and long-term disability forms and send to benefit provider for processing
5. Business Expenses and Travel Logbooks
- Maintain company vehicle, mileage, and travel logbooks; Review and reconcile business expense reports and employee gas receipts in accordance with company policy
6. Health and Safety
- Schedule Health and Safety meetings and training events; Document minutes of Health and Safety meetings; Maintain up to date employee Health and Safety records and schedule training to ensure health and safety compliance.
- **Skills**:
- Proficiency in using computerized systems for data entry and record keeping
- Microsoft Office Suite - Level 3 - Intermediate to Advance
- Experience in the construction industry is an asset
- Ability to organize and maintain physical and digital files efficiently
- Accounting or book keeping experience is an asset
- Must have good communication skills
**Job Types**: Full-time, Permanent
Pay: $50,000.00-$60,000.00 per year
**Education**:
- Secondary School (preferred)
**Experience**:
- Administrative: 2 years (required)
- Accounting: 1 year (preferred)
**Language**:
- English (required)
Work Location: In person
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