Administrative Assistant

3 weeks ago

Brampton, Canada Matrix Industrial Control Systems Inc. Full time

**POSITION OVERVIEW**

**KEY RESPONSIBILITIES**

1. Financial Management
- Utilize QuickBooks software to accurately record and manage financial transactions, including accounts payable and receivable, invoicing, and expense tracking.
- Reconcile financial discrepancies and generate financial reports as needed.
- Collaborate with the finance team to ensure accurate and up-to-date financial records.

2. Sales Follow-ups:

- Assist the sales team by tracking and organizing leads, prospects, and customer interactions.
- Conduct proactive follow-ups with potential clients to gather feedback, answer queries, and provide additional information.
- Support the sales process by preparing sales materials, proposals, and presentations.

3. Administrative Support:

- Maintain organized and accurate filing systems, both digital and physical.
- Assist with scheduling appointments, meetings, and travel arrangements.

4. Communication:

- Communicate effectively with team members, clients, and vendors to ensure smooth operations and customer satisfaction.
- Collaborate with cross-functional teams to facilitate information flow and streamline processes.

5. Data Entry and Analysis:

- Enter and update data accurately in various systems and databases.
- Assist in analyzing sales and financial data to identify trends and provide insights to management.

6. Office Organization:

- Maintain a clean and organized workspace, ensuring office supplies are well-stocked.
- Assist with the preparation of documents and presentations for meetings and events.

**QUALIFICATIONS**
- Bachelor’s degree or equivalent.
- Proven experience as an administrative assistant or similar role.
- Knowledge in QuickBooks and a strong understanding of financial management processes.
- Excellent communication skills, both written and verbal.
- Strong attention to detail and organizational abilities.
- Ability to multitask and prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Knowledge of sales processes and customer relationship management (CRM) software is a plus.
- Strong interpersonal skills and a customer-focused mindset.
- Professional demeanor and a positive attitude.

**BENEFITS**
- Competitive salary and benefits package.
- Opportunity for professional growth and development.
- Collaborative and supportive work environment.
- Chance to contribute to a dynamic team and make a meaningful impact.
- Note: _This job description is intended to outline the primary responsibilities and qualifications of this position. It is not intended to be an exhaustive list of all duties, responsibilities, and skills required.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Brampton, ON L6S 5X8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

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