Administrative Assistant

6 months ago


Brampton, Canada St. Leonard's Place Peel Full time

**Reports to: Human Resource Coordinator**

The Administrative Assistant provides high-quality administrative and clerical support to the Human Resource department and other members of the Management team. This position requires a self-driven, resourceful and task-oriented individual who is willing to accept new challenges in tandem with the organization’s growth. This role will be responsible for ensuring proper work flow of frontline operational procedures by undertaking a variety of administrative tasks that include but are not limited to:
**Administrative Support**
- Provide direct administrative and office management support to all members of the management and administration team, as directed.
- Maintain Records with Completed Vulnerable Sector Screening and TB Tests.
- Conduct daily audits to ensure accuracy and compliance with procedures.
- Handle procurement tasks such as obtaining quotes, managing inventory levels, placing orders, and tracking deliveries.
- Assists in purchase orders and invoicing for department needs.
- Schedule and organize meetings and functions, assist in preparing agendas, take minute and document and track action items.
- Assist in organizing HR events, such as employee engagement activities, wellness programs, or team-building events.
- Assists in planning and arranging special team projects including coordinating venues, catering, and equipment setup.
- Maintain accurate files electronically and in hardcopy to ensure responsible administrative records.
- Coordinate office maintenance and repairs, liaising with building management as necessary.
- Assist in the preparation of reports, presentations, and financial data.
- Handle sensitive information with confidentiality and discretion.
- Assist in the annual audit process by retrieving files from vendors, scanning invoices, and organizing documentation.
- Maintain organized records of all purchasing activities, including contracts, purchase orders, and vendor agreements.
- Maintains accurate records of employee’s requests and forward appropriately.
- Troubleshoot and/or escalate office administration issues.
- Develop and update administrative systems to make them more efficient.
- Facilitate purchases using SLPP vendor accounts and petty cash, ensuring adherence to budgetary guidelines and obtaining necessary approvals.
- Other duties shall be assigned as required.

**Qualifications**
- Previous experience in administrative roles preferred.
- Bachelors in Human Resource, Business Administration or a related field an asset
- Ability to work independently and take initiative
- Attention to detail with high level of accuracy
- Ability to managing multiple and changing priorities at once
- Minute taking and action item tracking experience
- Excellent leadership skills
- Professional demeanor and strong interpersonal skills.
- Access to a vehicle and a clean driving abstract.
- Satisfactory completion of the Vulnerable Sector Screening
- Proficiency in Microsoft Word and Excel.
- Ability to handle confidential information with discretion.

**Other**
- Contract Full-time (40 hours per week)
- Monday-Friday 9-5pm
- On site position
- 1-year contract
- Non-unionized position
- **St Leonard's Place Peel is an equal opportunity employer that is committed to diversity and inclusion in the workplace. Should you require any accommodations in advance please let us know.**_

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: $51,000.00 per year

**Benefits**:

- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Brampton, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person



  • Brampton, Canada St. Leonard's Place Peel Full time

    **Reports to: Human Resource Coordinator** The Administrative Assistant provides high-quality administrative and clerical support to the Human Resource department and other members of the Management team. This position requires a self-driven, resourceful and task-oriented individual who is willing to accept new challenges in tandem with the organization’s...


  • Brampton, Canada Nijjar Immigration Services Inc. Full time

    Job Overview: **Responsibilities**: - Perform clerical duties, including data entry, filing, and document management - Manage phone systems and direct calls to appropriate parties - Provide customer support and assist with inquiries - Coordinate office activities and operations to secure efficiency and compliance - Assist with scheduling appointments and...


  • Brampton, Canada Oxford Learning Centres, Inc. Full time

    **Part-Time Administrative Assistant Wanted** Want to add rockstar to your job title? Searching for more meaning in your career? Look no further! We know why you want to work in education, and we offer the opportunity to reach every single family who comes through our door. **Oxford Learning Brampton Springdale **is looking for a dynamic and motivated...


  • Brampton, Canada EnGlobe Corp. Full time

    **Dare to join Englobe** At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. - With offices located across Canada, the United Kingdom and France, we are conveniently located to support large - and small-scale projects, through different...


  • Brampton, Canada Shah Ji Immigration Full time

    Shah Ji Immigration is currently seeking a Administrative assistant to join our team, working three days a week (Tuesday, Wednesday, and Thursday). Location - Brampton, ON **Responsibilities**: - Provide legal case support to the team and assist with day-to-day tasks. - Perform basic marketing tasks, such as social media management and content creation,...


  • Brampton, Canada REMAX Full time

    Responsibilities: - Provide administrative support to the office staff and management team - Perform data entry tasks and maintain accurate records - Utilize QuickBooks software for financial transactions and bookkeeping - Maintain an organized filing system for documents and records - Assist with scheduling appointments and managing calendars - Handle...


  • Brampton, Canada exp Full time

    **Administrative Assistant** **Brampton, ON At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join...


  • Brampton, Canada Terraprobe Inc. Full time

    Your Employer: **Dare to join Englobe** At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large - and small-scale projects,...


  • Brampton, Canada CCBST College Full time

    **Job description** **CCBST College is a private career college. We are looking to hire full time Administrative Assistants for our Brampton, Mississauga, Northyork and Scarborough Campus.** Required: Must be Permanent Resident or Citizen Commuting required (Relocate before joining / Driving) **Responsibilities**: - Managing the day-to-day operations of...


  • Brampton, Canada Charger Logistics Inc Full time

    Charger Logistics is a world class asset-based carrier. We specialize in delivering assets, on time and on budget. With the diverse fleet of equipment, we can handle a range of freight, including dedicated loads, specialized hauls, temperature-controlled goods and HAZMAT cargo. Charger logistics invests time and support into its employees to provide them...


  • Brampton, Canada Tatimar Corporate Services Inc. Full time

    Responsibilities: - Perform data entry and maintain accurate records - Assist with administrative tasks such as filing, typing, and organizing documents - Provide general support to visitors and clients - Answer phone calls and direct them to the appropriate staff members - Manage calendars and schedule appointments - Assist with bookkeeping tasks using...


  • Brampton, Canada Matrix Industrial Control Systems Inc. Full time

    **POSITION OVERVIEW** **KEY RESPONSIBILITIES** 1. Financial Management - Utilize our corporate accounting software to accurately record and manage financial transactions, including accounts payable and receivable, invoicing, and expense tracking. - Reconcile financial discrepancies and generate financial reports as needed. - Collaborate with the finance...


  • Brampton, Canada Matrix Industrial Control Systems Inc. Full time

    **POSITION OVERVIEW** **KEY RESPONSIBILITIES** 1. Financial Management - Utilize QuickBooks software to accurately record and manage financial transactions, including accounts payable and receivable, invoicing, and expense tracking. - Reconcile financial discrepancies and generate financial reports as needed. - Collaborate with the finance team to ensure...


  • Brampton, Canada Charger Logistics Inc Full time

    Charger Logistics is a world class asset-based carrier. We specialize in delivering assets, on time and on budget. With the diverse fleet of equipment, we can handle a range of freight, including dedicated loads, specialized hauls, temperature-controlled goods and HAZMAT cargo. Charger logistics invests time and support into its employees to provide them...


  • Brampton, Ontario, Canada J B TRANSPORT Full time

    About UsJ B TRANSPORT is a dynamic and fast-paced company looking for an experienced administrative professional to join our team as an Executive Administrator Assistant.Job DescriptionWe are seeking a highly organized and detail-oriented individual to support our day-to-day operations. As an Executive Administrator Assistant, you will be responsible for...


  • Brampton, Canada Biogenie Full time

    **Job Description**: Your Employer ** Dare to join Englobe** At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. - With offices located across Canada, the United Kingdom and France, we are conveniently located to support large - and...


  • Brampton, Canada Dock Systems Inc. Full time

    **Job Title**: Administrative Assistant **Key Responsibilities**: - Enter and manage preventative maintenance contracts in the company’s system. - Plan and schedule preventative maintenance activities, coordinating with the dispatcher and customers to ensure efficient operations. - Act as a liaison between the purchasing and dispatching teams to...


  • Brampton, Ontario, Canada Kwality Sweets & Restaurant Full time

    We are seeking an experienced Executive Assistant to join our team at Kwality Sweets & Restaurant. As an Executive Assistant, you will play a crucial role in supporting the administrative functions of our organization.Key ResponsibilitiesAdministrative Support: Provide high-level administrative support to our management team, including preparing and editing...


  • Brampton, Canada Hunter Express Full time

    **Position**: Administrative Assistant **About Us**: Since 2005, Hunter Express has grown into a Canadian asset-based trucking corporation led by a combined 150 team drivers, 450 single drivers and owner-operators guided from our Brampton, ON headquarters. Our fleet has expanded in a decade to exceed 500 of North America's most dependable power units. Our...


  • Brampton, Ontario, Canada OHM LED ELECTRIC Full time

    Job Title: Executive Administrative AssistantAbout the Role:We are seeking a highly organized and detail-oriented Executive Administrative Assistant to join our team at OHM LED ELECTRIC. As an Executive Administrative Assistant, you will play a key role in providing administrative support to our office operations.Key Responsibilities:Administrative Support:...