Administrator - Philanthropy (Executive Assistant)

7 months ago

Toronto, Canada Royal Ontario Museum Full time

Are you an organized and driven professional with a passion for supporting philanthropic efforts? Join our team at ROM Governors as the **Administrator, Philanthropy**, where you'll play a crucial role in supporting our Executive Vice President, Philanthropy, and the philanthropy portfolio's execution of direct solicitation programs - including Principal and Major Gifts, Corporate Partnerships, Legacy, Donor Circles, and Annual Giving - within an active and fast-paced campaign environment.

ROM Governors is a strategic partner to the Royal Ontario Museum (ROM), passionate about its role in advancing ROM’s mission through inspired philanthropic and sponsorship relations. ROM Governors is committed to being the country’s top cultural foundation because of its success in building highly engaged, impactful donor and other community relationships.

***:
As the **Administrator, Philanthropy**, you will provide essential administrative support to the Executive Vice President, Philanthropy at ROM Governors You'll be responsible for coordinating and managing key administrative tasks crucial for the effective execution of our direct solicitation programs, including Principal and Major Gifts, Corporate Partnerships, Legacy, Donor Circles, and Annual Giving. Through careful scheduling, accurate record-keeping, organizing donor events, and managing gift processing, you play a significant role in our ability to engage donors and efficiently manage philanthropic initiatives.

Your organizational skills, attention to detail, and creative problem-solving are vital in this role. You help streamline the operations of our philanthropy efforts, allowing for a focused approach to donor engagement and program management. Your contribution is key to maintaining the operational efficiency of our philanthropic activities, directly supporting our mission at ROM Governors.

**RESPONSIBILITIES**:

- ** Administrative Support to Philanthropy Leadership**:

- Offer comprehensive administrative assistance to the Executive Vice President, Philanthropy, including managing calendars, scheduling, and preparing for high-level internal and external meetings.
- Support pipeline management initiatives, ensuring a smooth flow of activities and engagements for potential donors and partners.
- ** Philanthropy Activity and Gift Processing**:

- Organize and execute targeted cultivation activities such as receptions, tours, and dinners, working in tandem with staff from both Governors and the Museum to support principal gift initiatives.
- Lead the thank-you letter and pledge reminder processes, collaborating closely with Relationship Managers, Gift Processing, and Communications to ensure timely and heartfelt acknowledgments.
- Manage the gift agreement process, aiding in drafting agreements, securing approvals, and maintaining a comprehensive file of active gift agreements.
- ** Pipeline Management for Leadership**:

- Facilitate and record fundraising activity for a portfolio of donors managed by executive leadership, supporting their engagement with campaign and leadership volunteers.
- Develop and maintain effective processes and reports for monitoring leadership prospect and donor activity, ensuring all engagements and feedback are accurately captured and communicated.
- ** Office Administration**:

- Serve as the first point of contact for general inquiries, representing ROM Governors professionally and efficiently.
- Manage the technical requirements for staff and leadership meetings, including AV setup, refreshments, and room preparation.
- Oversee the day-to-day office operations, including inventory management, technology upkeep, and scheduling.

**QUALIFICATIONS & COMPETENCIES**:

- ** Educational Background**:

- Post-secondary degree or diploma in administration, finance, communications, non-profit management, or a related field.
- ** Experience in a Fundraising Environment**:

- 3-5 years of administrative experience (ideally in a fundraising or non-profit setting).
- Direct experience supporting senior-level staff and managing donor databases.
- Familiarity with organizing fundraising events and activities is highly desirable.
- Experience with The Raiser's Edge NXT is a plus.
- ** Technical Proficiency**:

- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to generate reports, manage databases, and utilize technology to streamline processes.
- ** Organizational Skills**:

- Exceptional organizational and time-management skills.
- Ability to manage multiple priorities and complex schedules.
- Demonstrated accuracy and attention to detail in handling donor records and administrative tasks.
- ** Communication Skills**:

- Strong verbal and written communication abilities.
- Proficiency in articulating the mission and values of ROM Governors.
- Capacity to maintain confidentiality and professionalism.
- ** Analytical and Problem-Solving Abilities**:

- Keen analytical mind for managing and interpreting da

  • Executive Assistant, Philanthropy

    6 months ago

    Toronto, Canada Sunnybrook Foundation Full time

    Title: Executive Assistant, Philanthropy Department: Advancement Reports to: Executive Director, Philanthropy Sunnybrook Foundation inspires lasting support for Sunnybrook Health Sciences Centre, one of Canada's largest and most dynamic health science centres impacting the lives of the more than 1.3 million patients it sees each year. Together with our...

  • Executive Assistant

    6 months ago

    Toronto, Canada Sunnybrook Health Sciences Centre Full time

    Title: Executive Assistant, Philanthropy - Department: Advancement - Reports to: Executive Director, Philanthropy Sunnybrook Foundation inspires lasting support for Sunnybrook Health Sciences Centre, one of Canada's largest and most dynamic health science centres impacting the lives of the more than 1.3 million patients it sees each year. Together with our...

  • Executive Philanthropy Strategist

    4 weeks ago

    Toronto, Ontario, Canada Luminato Festival Toronto Full time

    Luminato Festival Toronto seeks an exceptional Executive Philanthropy Strategist to join our Development Team. This role presents a unique opportunity to drive the growth and impact of our organization through innovative philanthropic strategies.We are looking for a collaborative leader with a passion for philanthropy and the arts. The ideal candidate will...

  • Philanthropy Officer

    7 months ago

    Toronto, Canada TORONTO INTERNATIONAL FILM FESTIVAL Full time

    **PHILANTHROPY OFFICER, CORPORATE PHILANTHROPY & FOUNDATIONS** **Permanent** **Full-time** **Development** TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our...

  • Executive Assistant, Philanthropy

    2 days ago

    Toronto, Canada Navigatr Full time

    Company Description **Navigatr Group** is a privately held company that invests in travel companies that elevate the customer experience and drive innovation. Our expansive and growing group of brands empowers seamless access to a comprehensive range of luxury travel options and services globally with over $1 billion transactions annually. **Navigatr...

  • Executive Director of Philanthropy

    4 weeks ago

    Toronto, Ontario, Canada Children's Aid Foundation of Canada Full time

    OverviewChildren's Aid Foundation of Canada is a leading charity dedicated to improving the lives of children and youth growing up in the child welfare system. We work with three priority populations: Children and families at risk, children and youth in government care, and youth transitioning out of care.SalaryThe estimated salary for this position is...

  • Development Coordinator, Philanthropy

    4 months ago

    Toronto, Canada Toronto Symphony Orchestra Full time

    **Employment Opportunity** **Development Coordinator - Philanthropy (Development Department)** **About the TSO** For over a century, the **Toronto Symphony Orchestra (TSO)** has played a fundamental role in shaping and celebrating Canadian culture. Now in our 102nd year, the TSO’s commitment to musical excellence and ability to spark connection remain...

  • Coordinator, Philanthropy

    2 weeks ago

    Toronto, Canada SickKids Foundation Full time

    Help us create healthier futures as a COORDINATOR, PHILANTHROPY ABOUT US SickKids Foundation, with over 50 years of philanthropic impact in 2023, is Canada's largest charitable funder of child health research, learning and care, raising over $200 million last year. As a national charity, SickKids Foundation invests in national and international...

  • Executive Director of Philanthropy and Strategy

    4 weeks ago

    Greater Toronto Area, Canada CAMH Foundation Full time

    The CAMH Foundation is seeking an Executive Director of Philanthropy and Strategy to lead our fundraising efforts and develop strategic partnerships. This is a unique opportunity to make a meaningful impact in the mental health sector, driving positive change for individuals, families, and communities.

  • Manager, Partnerships

    1 month ago

    Toronto, Canada BGC Canada Full time

    **Description**: BGC Canada is seeking a **Manager, Partnerships & Philanthropy** to join our Partnerships & Philanthropy team. Reporting to the Senior Director, Partnerships & Philanthropy, this role will help drive revenue through leading and supporting both outbound fundraising efforts and managing accounts of leading brands. ***About BGC Canada...

  • Associate Director, Philanthropy

    2 months ago

    Toronto, Canada SickKids Foundation Full time

    **Help us create healthier futures as an** **ASSOCIATE DIRECTOR,** **PHILANTHROPY** **ABOUT US** SickKids Foundation, with over 50 years of philanthropic impact in 2023, is Canada's largest charitable funder of child health research, learning and care, raising over $200 million last year. As a national charity, SickKids Foundation invests in national and...

  • Director of Philanthropy

    4 months ago

    Toronto, Canada YWCA Toronto Full time

    **Employment Type**:Full-Time, Permanent **Work Hours**: 35 hours per week (Per Management Hours of Work Policy) **Salary**: $86,365 - $101,194 annually (M11) plus comprehensive benefits package **Location**:Head Office -** **87 Elm Street, Toronto (Hybrid work option possible) **Application Deadline**:Tuesday, October 1, 2024 **JOIN OUR TEAM** - Are you...

  • Administrative Professional, Philanthropy Development

    4 days ago

    Toronto, Ontario, Canada CNIB Foundation Full time

    We are seeking a highly skilled Administrative Professional to join our team at the CNIB Foundation. This role will be responsible for providing administrative support to our philanthropy development efforts.The ideal candidate will have a strong background in business administration and excellent communication skills. They will be able to work independently...

  • Manager, Philanthropy

    6 months ago

    Toronto, Canada BETTER LIVING HEALTH AND COMMUNITY SERVICES Full time

    **Summary** Responsibilities will include identifying and implementing fundraising strategies that will help to grow financial resources across the organization. This role will help to diversify our funding base by increasing the number of new donors, enhancing the engagement of our donor community, expanding the reach and success of our special events...

  • Executive Assistant

    4 weeks ago

    Toronto, ON, Canada Drake International Full time

    We're seeking a dynamic Executive Assistant to join our client's team. As an Executive Assistant, you will provide high-level administrative support to the senior Executive, ensuring the smooth operation of activities in philanthropy, arts and entertainment, and family office management. Job Type/Shift: Full-time Comprehensive health benefits...

  • Philanthropy Manager

    6 months ago

    Toronto, Canada CNIB Foundation Full time

    **Philanthropy Manager (Officer), Corporate & Foundation Giving**: **Full Time, Permanent** **Toronto, ON** **Reports to: Director, Philanthropy (Corporate & Foundation Partnerships)** **Direct Reports: No** **Join us in our mission to change what it is to be blind in Canada.** Founded in 1918, CNIB is one of Canada’s oldest charities. We believe our...

  • Philanthropy Manager

    6 months ago

    Toronto, Canada CNIB Foundation Full time

    **Philanthropy Manager (Officer), Corporate & Foundation Giving**: **Full Time, Contract (6-12 Month)** **Toronto, ON** **Reports to: Director, Philanthropy (Corporate & Foundation Partnerships)** **Direct Reports: No** **Join us in our mission to change what it is to be blind in Canada.** Founded in 1918, CNIB is one of Canada’s oldest charities. We...

  • Philanthropy Coordinator

    6 months ago

    Toronto, Canada YWCA Canada Full time

    Are you passionate about making a difference in the lives of women, girls, Two-Spirit and gender diverse people, promoting equity, and creating positive change in communities across Canada? Do you have a passion for fundraising, and are you tired of superficial approaches to equity, diversity and inclusion in the non-profit sector and want to disrupt...

  • Senior Philanthropy Director

    3 weeks ago

    Old Toronto, Canada Children's Aid Foundation of Canada Full time

    About the RoleWe are seeking a highly experienced Senior Philanthropy Director to join our team at Children's Aid Foundation of Canada. In this role, you will be responsible for leading and delivering on strategies for individual and foundation major giving, aligning with our strategic plan and priority programs.You will personally manage a portfolio of...

  • Philanthropy Officer, Corporate

    7 months ago

    Toronto, Canada CNIB Foundation Full time

    **Philanthropy Officer, Corporate & Foundation Giving**: **Full Time, Permanent** **Toronto, ON** **Reports to: Director, Philanthropy (Corporate & Foundation Partnerships)** **Direct Reports: No** **Join us in our mission to change what it is to be blind in Canada.** Founded in 1918, CNIB is one of Canada’s oldest charities. We believe our new...