Executive Assistant

6 months ago

Toronto, Canada Sunnybrook Health Sciences Centre Full time

Title: Executive Assistant, Philanthropy
- Department: Advancement
- Reports to: Executive Director, Philanthropy

Sunnybrook Foundation inspires lasting support for Sunnybrook Health Sciences Centre, one of Canada's largest and most dynamic health science centres impacting the lives of the more than 1.3 million patients it sees each year.

Together with our donor community, Sunnybrook Foundation raises critical funds for Sunnybrook's world class academic health sciences centre to achieve our shared vision to invent the future of health care. With ambitious goals ahead, the Foundation is committed to continuing to grow our results and impact as we help Sunnybrook to raise sights, uncover new possibilities, develop talent, and deliver exceptional care.

We are one team in pursuit of a common purpose - to inspire lasting support for Sunnybrook - and we are guided by our values: Build Connectedness, Act with Integrity, Meaningful Collaboration and Strive for Excellence.

**Role Overview:
The role of the Executive Assistant to Executive Director, Philanthropy is to provide support for the effective operations of the organization through the provision of complex and confidential administrative, analytical, research and project management duties supporting major and planned giving. The role requires considerable confidentiality, initiative, tact, and mature and independent judgment.

In addition to supporting the activities of the Executive Director, Philanthropy, the Executive Assistant is a shared resource within the Advancement portfolio (Philanthropy, Transformational Gifts, Campaign, Knowledge Services and Donor Communications, Impact and Accountability) and will be called upon to assist with major projects and team-led activities.

**Key Responsibilities**:

- Provides administrative support to the Executive Director, Philanthropy (ED) and Major Gift Leadership Team including proactive calendar management, flagging urgent items for follow up, expenses, coding invoices, printing and mailing, and assisting with other activities as requested
- Prepares, facilitates and manages internal and external meetings including scheduling, agendas, briefings, materials such as reports and presentations, information packages, minutes/action items, and logístical support including AV and refreshments/catering
- Triages, prepares and responds to external and internal inquiries and correspondence, including condolence and congratulatory letters
- Maintains ED’s electronic and print files with data-entry, filing and prospect information management on Raiser’s Edge and Digital Edge
- Supports the ED’s fundraising activities by initiating and tracking requests for writing and research, as well as assisting with the production, distribution and storing of Contact Reports and Briefing Notes
- Supports the monitoring of Philanthropy KPIs, pledge collection, and reporting as directed by the ED
- Assists members of the Philanthropy Team and Advancement portfolio on special projects when required
- Other duties as assigned

**Skills and abilities required**:

- Excellent oral and written communication skills
- Detail oriented and works with a high degree of accuracy
- Highly organized and flexible with the ability to manage and prioritize multiple priorities, tasks and relationships in a fast-paced professional environment
- Self-directed and able to anticipate needs and complete projects with limited supervision
- Maintains confidentiality without exception
- Proven ability to plan and coordinate a full range of informal and formal, small and large meetings and events
- Proven ability to handle sensitive and confidential situations, demonstrate poise, tact and diplomacy
- Analytical and problem solving skills and proven ability to research and summarize information
- Proven ability to provide excellent client service
- High degree of comfort with numbers, balance sheets to prepare financial reports and summaries using advanced excel skills
- Strong interpersonal skills with the ability to build relationships and maintain professionalism
- Embraces change and looks for opportunities for continuous improvement personally and for the organization

**Position Requirements**:

- College or university degree, or related experience
- 5+ years assisting senior leaders in a complex environment, with a preference to healthcare and/or fundraising environment
- Advanced knowledge of Microsoft Office software suite including especially I Power Point, Excel and Outlook
- Knowledge of Raiser’s Edge, Sharepoint and Adobe Professional Suite are assets
- Interest in healthcare and health sciences research

We know that everyone's career journey looks a bit different and experience comes in many forms. If you're unsure whether your experience matches all of the requirements but still think this would be a great fit, we encourage you to apply.
- Sunnybrook Foundation values equity, diversity and inclusion within the workplace and is committed

  • Executive Assistant

    6 months ago

    Toronto, Canada Revenue Management Labs Full time

    **Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...

  • Executive Assistant

    6 months ago

    Toronto, Canada Shiplake Properties Full time

    The Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Chair. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments as part of calendar management, drafting both internal and external correspondence, coordination of events and...

  • Executive Assistant

    6 months ago

    Toronto, Canada Softchoice Full time

    As an Executive Assistant, you will provide support to select executive leaders here at Softchoice. The Executive Assistant will have primary responsibility supporting C-suite executives (i.e., CEO, CFO etc.) and will provide limited support to some of their direct reports to keep tight alignment on critical and sensitive matters. In addition, you will also...

  • Office Administrative Assistant

    2 months ago

    Toronto, Canada Executive Platforms Inc Full time

    **WHO WE ARE AND WHAT WE DO...** Executive Platforms builds world-class forums to facilitate the sharing of ideas among the senior leadership of businesses and organizations with common objectives, interests, and challenges. Through careful and concerted effort based upon decades of experience, we work to elevate the conversation and provide all our...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Adecco Full time

    Executive Assistant job opening in Toronto, ON (C-Suite)We are currently seeking top talent for an exciting Executive Assistant job opening in Toronto, Ontario. In this full-time, temporary opportunity, you will be responsible for providing detailed administrative support to 2 busy C-Suite leaders with heavy calendaring, travel and expenses. As an...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Adecco Full time

    Executive Assistant job opening in Toronto, ON (C-Suite)We are currently seeking top talent for an exciting Executive Assistant job opening in Toronto, Ontario. In this full-time, temporary opportunity, you will be responsible for providing detailed administrative support to 2 busy C-Suite leaders with heavy calendaring, travel and expenses. As an...

  • Executive Assistant

    4 months ago

    Toronto, Canada Adecco Canada Full time

    Executive Assistant job opening in Toronto, ONOur client, a well-established residential services firm is currently looking for a career oriented and experienced Executive Assistant to join them on a full-time, permanent basis. In this role, you will use your skills and experience to provide support a busy, driven, Executive with both business and personal...

  • Executive Assistant

    7 months ago

    Toronto, Canada Meridian OneCap Credit Corporation Full time

    **_At Meridian _**_our aspiration is to integrate our purpose into everything we do for people, the planet, and communities. We believe that our greatest opportunity is to create opportunity and meet people where they are_**_. - ** **About This Opportunity** **Is this role right for you? In this role, you will**: We’re looking for an Executive Assistant...

  • Executive Assistant

    6 months ago

    Toronto, Canada illumin Inc Full time

    Responsibilities: - Book travel for ELT members, ensuring cost-effective options and seamless arrangements. - Coordinate offsites, including venue bookings, meals, and AV equipment setup. - Organize special events such as summer/holiday parties and team events for ELT. - Manage board matters, including booking board meetings and assisting board members with...

  • Executive Assistant

    6 months ago

    Toronto, Canada York University Full time

    **Purpose**: Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business....

  • Executive Assistant

    6 months ago

    Toronto, Canada Equinix Full time

    **Who are we?** Equinix is the world’s digital infrastructure company®, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale...

  • Executive Assistant

    7 months ago

    Toronto, Canada Canadian Premier League Full time

    THE POSITION **Position**:Executive Assistant **Reports to**: VP, Finance and Admin (CEO and EVP’s) **Status**:Full-time, Permanent **Start Date**:Immediately **Location**: Downtown Toronto, ON (Onsite) **Salary Range**: $55,000 - 85,000 THE BUSINESSES Canadian Soccer Business (CSB) represents a suite of top-tier national corporate partnerships and...

  • Executive Assistant

    6 months ago

    Toronto, Canada Element Fleet Management Full time

    Get started on an exciting career at Element!_ Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. What We...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Peak Associates Limited Full time

    The Executive Assistant will be critical to maintaining organization, priorities and optimal business practices for the corporate team and Executive. You have a strong understanding of how to effectively support busy teams in a fast-paced setting and take pride in making an impact as a valued member of the team.Responsibilities Include (not limited...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Peak Associates Limited Full time

    The Executive Assistant will be critical to maintaining organization, priorities and optimal business practices for the corporate team and Executive. You have a strong understanding of how to effectively support busy teams in a fast-paced setting and take pride in making an impact as a valued member of the team.Responsibilities Include (not limited...

  • Executive Assistant

    2 months ago

    Toronto, Ontario, Canada beBee Professionals Full time $35,000 - $50,000

    We are seeking a highly skilled Executive Assistant to join our team at beBee Professionals in Toronto. The successful candidate will be responsible for providing executive-level support to our office operations, ensuring that our office runs efficiently and effectively.Key Responsibilities:Provide executive-level support to the office team, including...

  • Executive Assistant

    2 months ago

    Toronto, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are looking for an Executive Assistant to support our office operations at beBee Professionals in Toronto. As an Executive Assistant, you will be responsible for providing administrative support, ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Manage office correspondence, including emails and phone calls.Schedule meetings...

  • Executive Assistant

    7 months ago

    Toronto, Canada Mattr Full time

    Mattr delivers advanced material technologies and complex manufacturing expertise. Through a portfolio of brands, we offer highly engineered solutions, technology and products to support infrastructure markets worldwide. Shawflex is the Market Leader and a Trusted Brand in the Electrical Infrastructure industry with a wide variety of wire and cable...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Quantum Management Services Ltd. Full time

    Position: Executive AssistantLocation: Downtown Toronto (Hybrid, 3x/week On-site)Job Type: PermanentSalary: $70,000 to $80,000 per yearJoin a prestigious regulatory organization dedicated to upholding the highest standards of compliance and accountability. We are seeking a skilled and detail-oriented Executive Assistant to provide critical support to our...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Quantum Management Services Ltd. Full time

    Position: Executive AssistantLocation: Downtown Toronto (Hybrid, 3x/week On-site)Job Type: PermanentSalary: $70,000 to $80,000 per yearJoin a prestigious regulatory organization dedicated to upholding the highest standards of compliance and accountability. We are seeking a skilled and detail-oriented Executive Assistant to provide critical support to our...