HR Assistant
2 weeks ago
**Summary**:
Reporting to the HR Business Partner, the HR Assistant is responsible for supporting the HR department in providing internal customer service to all employees. This includes recruitment, benefits administration, onboarding processes, and general HR projects. They will work to ensure an overall positive customer service experience for all employees.
This is an entry-level position for someone who is just starting their HR career. Along with exposure to typical HR processes, this will be a great learning experience for motivated individuals to work alongside experienced HR professionals.
Following the 3-month probationary period, this role is able to work remotely 2 days per week (either Mondays and Wednesdays or Wednesdays and Fridays). During the hiring season, it may be required to work in-person 5 days per week, depending on the orientation needs each week.
**Main Responsibilities**:
- Positively participate in the Company Safety and Goal Zero Initiatives and adhere to all safety requirements.
- Responsible for data entry of new hires and current employees into the HRIS systems.
- Process hiring and employment related transactions in multiple Human Resources (SAP) and Payroll (JD Edwards) related systems with a high level of efficiency and accuracy.
- Collaborate with Payroll to ensure Payroll/Human Resources Information Systems are set up appropriately and accurately within Payroll deadlines.
- Monitors and maintains employee personnel files.
- Create employment verification letters upon request.
- Complete filing projects and digitization of employee files.
- Post job ads on our website and other job boards.
- Facilitate new hire orientations.
- Track employee medical process and determine annual testing requirements for each employee.
- Support the HR Generalist with hourly benefits and pension administration.
- Support various HR projects throughout the year.
**Knowledge/Skills**:
- Strong multi-tasking and time management skills with ability to manage schedule both virtually and in office.
- Strong computer and data entry skills; ability to utilize virtual meeting software (i.e. Teams).
- Knowledge of or ability to learn new software programs including JDE, SAP, and Heavy Job.
- Strong verbal and written communication skills; ability to communicate effectively with various levels of the organization.
- Strong customer service focus with ability to develop and maintain effective relationships and provide quick response time on requests.
- Strong ethics and a commitment to confidentiality.
- Strong problem-solving skills and ability to work with limited supervision.
- Ability to communicate both virtually and in-person.
**Education & Experience**:
- Completion of an HR diploma or degree is required. Exceptions may be considered for current HR students who have an administrative background.
- 1-3 years of administrative experience is preferred.
- Experience working for a construction company is considered an asset.
**Deliverables**:
**After 3 Months**:
- Able to confidently host new hire and rehire orientations.
- Able to facilitate the full onboarding process.
- Knows the hiring process and understands how to hire new employees and rehire existing employees in all HR systems.
- Is confident in posting jobs and screening hourly resumes.
**After 6 to 9 Months**:
- Is able to complete the layoff processes for all seasonal employees.
- Has learned basic FAQs regarding benefits and pensions and is able to provide that information to employees as requested.
- Is able to support the HR Generalist in the administration of benefits and pensions.
- Has a basic understanding of the Collective Bargaining Agreement for all unionized employees.
**After 1 Year**:
- Understands the organizational structure within the Operations group and how each division relates to the roadbuilding process.
- Is able to create job descriptions and advertisements with support from hiring managers.
- Is able to fully undertake benefits and pension administration for hourly seasonal employees.
- Is able to update annual rehire & new hire orientations with changes from each year.
Following the probationary period, the HR Administrator will have monthly training sessions from the HR Business Partner or Generalist to discuss learning opportunities that have happened in the previous month related to various facets of HR including: labour relations, employee relations, learning & development, and total rewards.
**Job Types**: Full-time, Permanent
**Benefits**:
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Vision care
- Work from home
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: Hybrid remote in St. Albert, AB T8N 6W2
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