Sales & Administrative Coordinator

3 weeks ago


Victoria, Canada Coast Hotels Full time

Your company, your values, your career

Coast Hotels is a dynamic and growing brand. Our culture is rooted in our values, leadership accountability, and the growth and development of our Ambassadors.

Reporting to the Senior Sales Manager, the Sales & Administrative Coordinator will confidently be able to provide superior customer service, detail-oriented administrative support, and sell products and/or services that maximize revenues. This position is also responsible for the administration of our 52 slip Marina.
Duties & Responsibilities
- Acts as an Ambassador for sales & catering departments, including responding to basic internal/external inquiries
- Coordinates meetings, events, site inspections, client appointments and/or activities related to sales functions within the property
- Provides vacation and overlap coverage for the sales department during periods of high volume
- Assists the Senior Sales Manager/Conference Services Manager with Banquet Event Order data entry and/or sales administration tasks as directed
- Performs routine and ad hoc administrative duties to support the sales department including ordering office supplies, sending courier packages/invoices, drafting correspondence, ensuring accurate billing and maintaining files
- Ensuring high customer service standards
- Contributing innovative, revenue generating ideas for the property
- Keep Front Desk up to date with marina reservations
- Set-up contracts for long-term, moorage guests
- Ensure monthly moorage fees are collected
- Social Media promotion, engagement and moderation for the property
- Other duties as assigned and required

**Qualifications & Skill Requirements**:

- Secondary school diploma working towards a degree/diploma in related field an asset
- Previous experience in the hotel industry an asset
- Proficiency in MS Office Suite; spreadsheets and word processing
- Knowledge of Social Media including content moderation for Facebook and Instagram
- Strong phone manner/etiquette and communication skills
- Professional appearance and attitude
- Service-oriented and self-motivated, able to work with mínimal direction
- Ability to multi-task, meet multiple deadlines with great attention to detail
- Open to change, continuous improvement and identifying solutions
- Exemplifies Coast Core values and enjoys working in a culture of accountability
- Develops and maintains effective working relationships within department and hotel
- Problem solving and decision making ability demonstrated by adequate solutions to presented problems
- Knowledge of hotel property and local area to provide guest service advice and information

Coast Hotels offers a variety of benefits, including competitive wages & benefits, employee discounts, training & development, career advancement opportunities & more

Coast Hotels is an Equal Opportunity Employer
Coast Hotels would like to thank all interested applicants
Only those selected for an interview will be contacted

NO PLACE LIKE COAST



  • Victoria, Canada Coast Hotels Full time

    Your company, your values, your career! Coast Hotels is a dynamic and growing brand. Our culture is rooted in our values, leadership accountability, and the growth and development of our Ambassadors. This is a temporary position providing maternity leave coverage until March 7th, 2025, with a possibility for extension or permanent role. Reporting to the...


  • Victoria, British Columbia, Canada Coast Hotels Full time

    Your company, your values, your careerCoast Hotels is a dynamic and growing brand. Our culture is rooted in our values, leadership accountability, and the growth and development of our Ambassadors.This is a temporary position providing maternity leave coverage until March 7th, 2025, with a possibility for extension or permanent role.Reporting to the Senior...

  • Sales Coordinator

    3 weeks ago


    Victoria, Canada Abstract Developments Full time

    Abstract is seeking a talented Sales Coordinator to join our growing team in the beautiful greater Victoria area. **PRIMARY OBJECTIVES**: Reporting to the Sales Administration Manager and providing multi-faceted support to the Sales and Marketing team, the Sales Coordinator is primarily responsible for providing a welcoming atmosphere and positive...

  • Sales Coordinator

    5 days ago


    Victoria, British Columbia, Canada Abstract Developments Full time

    Abstract is seeking a talented Sales Coordinator to join our growing team in the beautiful greater Victoria area.PRIMARY OBJECTIVES:Reporting to the Sales Administration Manager and providing multi-faceted support to the Sales and Marketing team, the Sales Coordinator is primarily responsible for providing a welcoming atmosphere and positive experience for...


  • Victoria Harbour, Canada Georgian Bay Yamaha Full time

    Sales Administrator Coordinator Answering Phones - Preparing Paperwork - Filling out Forms - Data Entry - Pleasant Phone Manner - Strong Communication Skills both Spoken and Written - Good common sense in Fielding Calls and Supporting Customer Needs when calling in - Admin Support for Sales, Service, Parts and Accounting Department - Very Organized - Very...

  • Sales Support

    3 weeks ago


    Victoria, Canada E.H. Price Sales Full time

    **About the Position** The Sales Support team member will help us keep up with the demands of a fast-paced sales office, while maintaining a fun and easygoing team atmosphere. The position consists of preparing proposals for submission, processing orders and tracking orders. Good communication skills, self-motivation, and a desire to learn will be required....

  • Sales Support

    1 week ago


    Victoria, Canada E.H. Price Sales Full time

    **About the Position** The Sales Support team member will help us keep up with the demands of a fast-paced sales office, while maintaining a fun and easygoing team atmosphere. The position consists of preparing proposals for submission, processing orders and tracking orders. Good communication skills, self-motivation, and a desire to learn will be required....


  • Victoria, Canada XlynX Materials Inc Full time

    **Overview**: **About our company**: **Responsibilities**:. - Coordinate with sales to manage invoicing processes, including sending out invoices, following up on payments, and resolving billing inquiries. - Assist with basic HR duties such maintaining personnel records, coordinating employee benefit programs, assisting with new hiring processes, supporting...

  • Sales Administrator

    2 months ago


    Victoria, Canada SSI Full time

    **About the Opportunity** SSI is a global Software Company servicing the needs of the Off-shore and Marine industries all over the globe for over 30 years. We are proud to offer a fully inclusive culture and workplace welcoming ALL people with relevant skills and experience to our flat organizational structure, working with self-directed teams using Agile...

  • Sales Administrator

    2 weeks ago


    Victoria, Canada SSI Full time

    **About the Opportunity** SSI is a global Software Company servicing the needs of the Off-shore and Marine industries all over the globe for over 30 years. We are proud to offer a fully inclusive culture and workplace welcoming ALL people with relevant skills and experience to our flat organizational structure, working with self-directed teams using Agile...


  • Victoria, Canada Ibex Payroll Full time

    Salary: $42,000 to $52,000 CAD per year **WHO WE ARE** We create software to empower and inspire Canadian organizations. Our two main platforms: IBEX Payroll and Inclusion System. IBEX makes life easier for small to medium sized businesses and Inclusion supports developmental services agencies. We provide tools in the areas of payroll, scheduling, time...


  • Victoria, Canada EF International Language Campuses Full time

    Administrative Coordinator EF International Language Campus in Victoria, BC is seeking an Administrative Coordinator. The Administrative Coordinator reports to the Customer School Director and supports in all areas of the Customer Support and Administrative Department in addition to other departments as needed. This is a full-time, benefited position. Who...


  • Victoria, Canada Comfort Keepers Full time

    Administrator - Sales & Client Services As a Sales and Client services administrator, you are the first point of contact between clients and the company. You will assist clients in determining the type of and duration of services needed, as well as conduct continuous reassessments of their plan of care. The Sales and Client services administrator provides...


  • Victoria, Canada Comfort Keepers Full time

    As a Sales and Client services administrator, you are the first point of contact between clients and the company. You will assist clients in determining the type of and duration of services needed, as well as conduct continuous reassessments of their plan of care. The Sales and Client services administrator provides continuity of care for clients during and...


  • Victoria, Canada MARRIOTT VICTORIA INNER HARBOUR Full time

    **Position: Sales and Event Coordinator** **Reports to: Director of Sales** **Start Date: Immediate** **Schedule: Full-time** Managed by Atlific Hotels, the full-service, upscale Victoria Marriott Inner Harbour overlooks Victoria's vibrant and dynamic downtown, located just steps from world class attractions, shopping, venues, and dining. With 236...

  • Sales Administrator

    4 weeks ago


    Victoria, Canada Motion LP Full time

    **Consider joining us as a Sales Administrator **[EN1] **if**: You have worked in customer service or in an office environment, responding to competing demands and prioritizing tasks. You have high attention to detail, strong organizational skills, and a willingness to help wherever and whenever you are needed. You can foster relationships with colleagues,...


  • Victoria, Canada ARYZE Developments Inc. Full time

    **About us** At Aryze, we’re deeply committed to increasing the quality of housing and communities across Greater Victoria. We know fostering community is about more than simply building homes, which is why we take a thoughtful approach to the built environment in everything we do. One of the most rewarding aspects of our job is seeing families settle...


  • Victoria, Canada MARRIOTT VICTORIA INNER HARBOUR Full time

    **Position: Sales and Event Coordinator** **Reports to: Director of Sales** **Start Date: Immediate** **Schedule: Full-time** Immerse yourself in modern elegance at the Victoria Marriott Inner Harbor Hotel, where impeccable service and luxurious accommodations await. Step into our upscale property featuring 236 sleek and contemporary rooms, thoughtfully...

  • Sales Administrator

    1 month ago


    Victoria, Canada CB Canada Full time

    Manpower has partnered with an industry leader that is looking to add a Sales Administrator to their team.Interested? Read on!What does the job offer?Base pay $45,000/yearBenefitsRRSPBonus Opportunity for growth What will you be doing?Filing and uploading information into the ERP systemIssue purchase ordersCustomer serviceInvoicing and billingCoordination...

  • Sales Administrator

    3 weeks ago


    Victoria, Canada CB Canada Full time

    Manpower has partnered with an industry leader that is looking to add a Sales Administrator to their team.Interested? Read on!What does the job offer?Base pay $45,000/yearBenefitsRRSPBonus Opportunity for growth What will you be doing?Filing and uploading information into the ERP systemIssue purchase ordersCustomer serviceInvoicing and billingCoordination...