Administration Coordinator

5 months ago

Abbotsford, Canada The Center for Epilepsy and Seizure Education in BC Full time

**Administration Coordinator**

**Position Description**

The Administration Coordinator is the first point of contact for public, volunteers and member inquiries to the Center for Epilepsy and Seizure Education BC. They ensure the professional and efficient management of inquiries into the office, as well as the ongoing management of day-to-day operational needs, including IT, office management, events and fundraising support as well as providing support to staff. They also help with volunteer coordination, training, and management.

The ESEBC office is in Abbotsford and is open to clients and the public Monday through Thursday, 9:00

**Reports to: Executive Director**

**Hours**: 15 - 20 hours a week (TBD)

**Salary**: $22.00/hour to start

**Duties and Responsibilities**

**Administration**:

- Receives clients/volunteers/visitors to the organization in a friendly and professional manner.
- Prepares and dispatches ongoing mail and courier packages.
- Supports staff with editing, proofreading, and finalizing correspondence, reports, forms, presentations, and other documents using Microsoft 365.
- Photocopies and collates documents for distribution, mailing, and filing.
- Manages filing systems and databases in house and in the cloud.
- Supports the exploration and selection of office efficiencies such as use of apps or new software.
- Orders office supplies, services office equipment and arranges for servicing in the case of major repairs.
- Supports all IT needs of the office, coordinating with IT support where needed.
- Attends and records minutes of meetings as requested.
- Develops and/or enhances office management procedures for all staff and volunteers for ongoing reference by all staff and volunteers.
- Maintains an up-to-date personnel policy manual, working with ED and Board.
- Supports the coordination of meetings by preparing agendas, minutes, background material, and follow up on any action items.
- Supports ED with Board meetings and business including general meetings, AGM, policy management and Board recruitment and communication.
- Supports the ED with appointments and calendar coordination.

1
- Supports bookkeeper with provision of needs including invoices, AP, AR, expenses, payroll, and financial reports.
- Supports the volunteer program for office and organizational needs, liaising with staff to ensure volunteer support is appropriate and meets the needs of the organization. Supports volunteer recruitment and training as required.
- Maintains personnel files by keeping all contracts, timesheets, leave of absence and correspondence up to date for all employees.
- Supports ESEBC events and fundraising activities, managing logistics, promotion, and event execution.
- Working with the ED, supports the administration of fundraising activities including administering fund solicitations, managing incoming donations, receipts, and donor recognition.

These are representative duties and responsibilities but are not all encompassing and may change from time to time.

**Qualifications Education and Experience**
- The technical requirements for this job would typically be acquired through a diploma in Business or

Office Administration or related areas of study, plus two years’ experience in an administrative environment or an equivalent combination of education and experience.
- Experience in the not-for-profit sector and work in a volunteer capacity is a definite asset.
- Strong computer skills including Microsoft Office suite (Outlook, Word, Excel)
- Excellent verbal and written communication skills
- Strong planning and time management skills
- Ability to multitask and prioritize.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Ability to work independently.

**Working Conditions**
- This position primarily works at the head office in Abbotsford.
- Punctuality is essential.
- Travel to different locations may be required periodically.

**_“A cure may be found tomorrow but someone needs your help today.”_**

2

**Job Type**: Part-time
Part-time hours: 15-20 per week

**Salary**: From $22.00 per hour

**Benefits**:

- Dental care
- Paid time off
- Wellness program

Ability to commute/relocate:

- Abbotsford, BC V2S 6J3: reliably commute or plan to relocate before starting work (required)

Work Location: In person

  • Administrative Coordinator

    5 days ago

    Abbotsford, British Columbia, Canada K-Town Carpets and Flooring Ltd. Full time

    K-Town Carpets and Flooring Ltd. is seeking an Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for scheduling and confirming appointments, managing contracts, and providing excellent customer service. You will also be required to perform data entry, basic bookkeeping tasks, and conduct performance...

  • Administrative Coordinator

    3 weeks ago

    Abbotsford, British Columbia, Canada PACIFIC VILLAGE HOMES LTD. Full time

    Pacific Village Homes Ltd. is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and establishing work priorities to ensure procedures are followed and deadlines are met.The ideal candidate will...

  • Administrative Coordinator

    3 weeks ago

    Abbotsford, British Columbia, Canada First Transit Canada Inc Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at First Transit Canada Inc. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met. You will also be...

  • Administrative Coordinator

    2 months ago

    Abbotsford, British Columbia, Canada First Transit Canada Inc Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at First Transit Canada Inc. As an Administrative Coordinator, you will be responsible for providing administrative support to our office operations.Key ResponsibilitiesImplement new administrative procedures and ensure they are followed by all staff members.Establish work...

  • Administrative Coordinator

    2 months ago

    Abbotsford, British Columbia, Canada First Transit Canada Inc Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at First Transit Canada Inc. As an Administrative Coordinator, you will be responsible for providing administrative support to our office operations.Key ResponsibilitiesImplement new administrative procedures and ensure they are followed by all staff members.Establish work...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada OUT OF THE BOX PACKAGING INC. Full time

    As an Administrative Coordinator at OUT OF THE BOX PACKAGING INC., you will play a key role in ensuring the smooth operation of our office. Your responsibilities will include reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities to ensure procedures are followed and deadlines are...

  • Administrative Coordinator

    3 weeks ago

    Abbotsford, British Columbia, Canada Tajpur Investments Ltd. Full time

    Tajpur Investments Ltd. is seeking an Administrative Coordinator to join our team. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.The ideal candidate will have experience in administrative activities, including...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada Cancomm Contracting Ltd Full time

    We are seeking an experienced Administrative Coordinator to join our team at Cancomm Contracting Ltd. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.The ideal candidate will have a secondary (high) school graduation...

  • Administrative Coordinator

    3 weeks ago

    Abbotsford, British Columbia, Canada First Transit Canada Inc Full time

    Job Summary: We are seeking an experienced Administrative Coordinator to join our team at First Transit Canada Inc. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key Responsibilities:Implement new administrative...

  • Administrative Coordinator

    3 weeks ago

    Abbotsford, British Columbia, Canada JAS KULAR & ASSOCIATES INC. Full time

    Job SummaryJAS KULAR & ASSOCIATES INC. is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our office, including reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada BC LTD DBA Pro First Collision Repair Centre Full time

    We are seeking an Administrative Coordinator to join our team at BC LTD DBA Pro First Collision Repair Centre. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.The ideal candidate will have 1 year to less than 2...

  • Administrative Coordinator

    3 weeks ago

    Abbotsford, British Columbia, Canada ADVANCED TRUCK AND CRANE LTD. Full time

    Job Title: Administrative CoordinatorJob Summary: We are seeking an experienced Administrative Coordinator to join our team at ADVANCED TRUCK AND CRANE LTD. The successful candidate will be responsible for providing administrative support to our management team, coordinating office operations, and ensuring the smooth day-to-day functioning of our office.Key...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada First Transit Canada Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at First Transit Canada Inc. As an Administrative Coordinator, you will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our team.Key ResponsibilitiesImplement new...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada ADVANCED TRUCK AND CRANE LTD. Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at ADVANCED TRUCK AND CRANE LTD. The successful candidate will be responsible for providing administrative support to our management team, coordinating events, and maintaining accurate records.Key ResponsibilitiesCoordinate seminars, conferences, and other eventsPlan and...

  • Administrative Coordinator

    3 weeks ago

    Abbotsford, British Columbia, Canada Rocket Logistics Incorporated Full time

    Job SummaryRocket Logistics Incorporated is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including scheduling appointments, managing office supplies, and maintaining accurate records.Key...

  • Administrative Coordinator

    3 weeks ago

    Abbotsford, British Columbia, Canada C2S Flatbeds LTD Full time

    We are seeking an Administrative Coordinator to join our team at C2S Flatbeds LTD. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and establishing work priorities to ensure procedures are followed and deadlines are met.The ideal candidate will have a secondary (high) school...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada C2S Flatbeds LTD Full time

    We are seeking an Administrative Coordinator to join our team at C2S Flatbeds LTD. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities to ensure deadlines are met.The ideal candidate will have a strong background in administration, with...

  • Administrative Coordinator

    3 weeks ago

    Abbotsford, British Columbia, Canada First Transit Canada Inc Full time

    Job Summary: We are seeking an experienced Administrative Coordinator to join our team at First Transit Canada Inc. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met. You will also be responsible for coordinating...

  • Administrative Coordinator

    7 days ago

    Abbotsford, British Columbia, Canada Ferndale Transport Ltd. Full time

    Job Title: Administrative CoordinatorFerndale Transport Ltd. is seeking an organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our transportation team.Key Responsibilities:Providing administrative support to the transportation...

  • Administrative Coordinator

    4 weeks ago

    Abbotsford, British Columbia, Canada Little Foot & Hand Prints Daycare Inc. Full time

    We are seeking an experienced Administrative Coordinator to join our team at Little Foot & Hand Prints Daycare Inc. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.The ideal candidate will have a strong background in...