Proposal Coordinator
1 week ago
Mott MacDonald is a global, employee-owned engineering, management, and development firm with a reputation for technical excellence on some of the world’s most prominent and challenging projects. We serve sectors including Transport, Energy, Water, Built Environment, and Advisory. We are one of the largest and most diverse firms of our kind in the world with over 16,000 staff working out of 180 principal offices, delivering projects in 150 countries.
We are actively seeking a Proposal Coordinator to lead and support the development and coordination of complex proposals to win highly competitive projects. The primary responsibilities will involve adhering to best practices and processes to assess and formulate a plan for coordination with team members and technical staff from the initial request to the final submission and presentation. This individual will have exceptional writing, proofreading, and editing abilities, and strong coordination skills and have talent for proposal layout and the ability to assist with production for final delivery.
- Handle multiple projects at one time while adhering to strict demands and deadlines.
- Take ownership of each project/proposal and evaluate and develop a plan to respond based on the requirements.
- Schedule and lead meetings with technical staff to identify key win themes and define responsibilities to produce a responsive compelling submission.
- Identify visually appealing graphics and provide design layouts to simplify complex technical text.
- Conduct research, write, proofread, edit, and create concepts to develop compliant and compelling proposals.
- Lead or support final review meetings to verify that compliance and win themes are communicated throughout all sections of the proposal.
- Participate in quality assurance checks for consistency and accuracy, delivering final documents within designated timelines.
- Produce proposals in alignment with brand standards.
- Build and maintain relationships with technical staff and prospective teaming partners to promote effective communication and cohesive partnerships.
- 1-5 years’ experience in proposal development and production with a strong preference for experience in the AEC industry.
- Bachelor’s degree in Marketing, Communications, Technical Writing, or related field.
- Excellent oral, written, and visual communications skills, including editing and proofreading abilities.
- Enthusiasm for being part of a talented growing team.
- Strong time and project management skills, with the ability to thrive in a collaborative, fast paced environment.
- Strong organizational skills, attention to detail, analytical and general business skills, and the ability to quickly and accurately process information.
- Ability to thrive well under the pressure, managing multiple deadlines and projects effectively.
- Ability to cultivate and maintain relationships with senior technical staff, management, and external parties.
- Proficient in Microsoft Office, and Adobe InDesign, Illustrator, Photoshop, and PowerPoint
- Knowledge of CRM software is a plus
**Job Profile**
- Opening opportunities with connected thinking.
- Together with our clients, Mott MacDonald is solving some of the world's most intricate challenges. We search out the connections others fail to make; we unlock creativity and deliver better outcomes for the lives we touch every day.
- Mott MacDonald is a wholly independent, employee-owned, multidisciplinary engineering and development consultancy servicing public and private sectors around the world with over 16,000 staff working out of 180 principal offices and delivering projects in 150 countries. Every day we build upon our reputation for technical excellence by taking on some of the world’s most prominent and challenging projects, particularly in areas such as highways and bridges, rail and transit systems, tunnels, and pipeline services.
- We are positioned for healthy growth, profitability, and career opportunities across North America and around the world. As part of our growing business, we want to hear from you: the enthusiastic, collaborative, and talented individuals who enjoy problem solving and pitching in to grow a successful business. Join our team of seasoned professionals who are finding opportunities through connected thinking to develop our Mott MacDonald global presence.
**Other Information**
**Equality, diversity and inclusion**
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.- We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Mott MacD
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