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Administrative Assistant
1 week ago
The Administrative Assistant supports the daily operational needs of our front office. We are a fast-paced environment offering a wide variety of programs and services to children, youth and families within the community. The Administrative Assistant will be required to attend a week of training before beginning their employment. This position requires the staff to take on a leadership role in implementing the program.
Program Responsibilities:
- Answer telephone enquiries and refer callers to the appropriate staff or to voice messaging
- Provide basic information regarding BGCES programs and services
- Assist clients with registration needs
- Assist with the distribution of office supplies, program materials, etc
- Perform data entry as required
- File confidential documents as directed
- Assist in updating and maintaining the agency’s inventory list
- Compose correspondence, reports and other documents as required
- Assist with registration and collection of fees
- Other duties as assigned
**Key Qualifications and Assets**:
- Strong interpersonal and customer service skills
- Excellent work ethics and a willingness to learn new skills
- Ability to handle sensitive and confidential information with discretion
- Must possess strong communication skills both written and oral
- Ability to multitask with strong organizational skills
- Deadline and detail oriented
- Self motivated and ability to work well independently and as part of a team
- Demonstrate an understanding of anti-bias philosophy
- Legally eligible to work in Canada
Skill Development Opportunities
- First Aid Certification and HIGH FIVE Certification (Principles of Healthy Child Development)
- Develop “soft skills” (punctuality, appropriate dress, communication skills etc)
- Opportunity to develop skills required when working in a team environment
- Opportunity to develop customer service skills (greeting parents)
- Overall goal of increasing the student’s employability skills for the future
Job Code: Admin-2024
**Job Type**: Part-time
Pay: $17.00-$18.00 per hour
Expected hours: 30 per week
**Benefits**:
- Casual dress
- Company events
- Flexible schedule
Schedule:
- Day shift
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (required)
- Administrative experience: 1 year (required)
**Language**:
- Mandarin (preferred)
Work Location: In person
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