Finance Coordinator

1 month ago

Toronto, Canada HUMANCONTACT Inc. Full time

HUMANCONTACT Inc. - the most versatile mid-sized creative and communications agency of our kind - is looking for a full-time **Finance Coordinator** to join its dynamic, talented, and ever-expanding team.

**About us**:
Founded in 2005, HUMANCONTACT (aka “HC”) is a mid-size marketing &communications agency with a boutique feel, that focuses on leveraging the combined power of human connections and personalized creative solutions. We are the most versatile agency of our kind - a “one-stop shop” for our clients - often making their lives easier due to the wide breadth of services we can provide.

Some of our services include:

- Event Management
- Graphic Design & Branding
- Multimedia Production
- Video Production
- Interactive/Web Development
- Staging Equipment & Design
- Trade Show Management

We pride ourselves on our “no idea is too big” attitude. We are an agency that emphasizes being open, collaborative, accessible, and taking initiative. We are rapidly growing and keep our strong company culture at the forefront of everything we do. For more information, please visit.

The **Finance Coordinator **will be reporting to the VP of Program Management and Development to help support the Finance department with reconciliation of monthly credit card statements, managing of credit card payment requests, and other accounts payable duties on Quickbooks and Fyle.

**Key Responsibilities**:

- Reconciling corporate credit card statements and resolving any discrepancies or issues
- Managing and processing of all credit card payment requests to ensure proper documentation backup and approval process has been completed
- Acting as point of contact for inquiries regarding expenses, reconciliations, and payment processes
- Assisting with entering supplier bills into the accounting system and allocating expenses to the appropriate general ledger accounts
- Archiving and organizing reports, project expenses, and internal financial statements
- Supporting with financial processes and overall compliance
- Onboarding and training new employees to expense programs (i.e. Fyle)
- Perform tasks with strict adherence to confidentiality and privacy practices*
- Supporting the finance controllers for various tasks, including invoice generation
- Assist with maintenance of accurate records of all accounts payable transactions

**What we are looking for**:

- At least 1 year of experience using Quickbooks in a corporate work environment
- Working knowledge of accounting software, expense reporting, and industry standards
- Strong oral and written communication skills
- Ability to work independently with mínimal supervision
- High proficiency with Microsoft Office Suite
- Strong organizational skills and ability to work under pressure to meet deadlines
- Strong attention to detail
- Ability to hold confidential information

**What we offer**:

- Benefits include: Dental care, Extended health care, Vision care, optional Life insurance
- Friendly and personable work culture
- Hybrid work model (office attendance 3 days a week)
- High opportunity for growth and career development
- Summer and Winter Holiday flex time
- *HUMANCONTACT strives to create an inclusive and diverse workplace in accordance with the Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code. Accommodations are available upon request._

**Job Types**: Full-time, Permanent

Pay: From $50,000.00 per year

**Benefits**:

- Company events
- Employee assistance program
- Extended health care
- Life insurance
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Application question(s):

- Are you willing and able to commute to the office 3 days a week?

**Experience**:

- QuickBooks: 1 year (required)

Work Location: In person

Application deadline: 2024-04-26

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