Finance Coordinator

3 weeks ago


Toronto, Canada Museum of Contemporary Art Toronto Canada Full time

Job Posting

**Finance Coordinator**

**MOCA Toronto**

The Museum of Contemporary Art Toronto is at the heart of the art ecosystem. MOCA Toronto will be ambitiously inclusive, interdisciplinary, and internationally renowned through our work with artists and a place for everyone to explore, provoke ideas, and challenge the current cultural moment.

We intend to achieve this vision through our mission:

- To present rotating exhibitions and programmes that prioritize twenty-first-century artistic production, primarily through the commissioning of new work.
- To foster active dialogue and participation, celebrate complexity, and serve as an inclusive cultural hub in a hyper-diverse city and world.

Our values guide our work:

- Equitable, inclusive, and accessible
- Artist-centred, interdisciplinary, and process-oriented
- Critical and transformative
- Reciprocal and relationship-based
- Locally rooted and globally connected
- Courageous and responsible

MOCA has been actively adapting to the evolving situation regarding COVID-19 and will continue to do so, ensuring staff and visitor safety and striving to maintain a supportive work environment.

**Position Summary**

Posted on: February 1, 2023

Closing on: February 15, 2023
Location: Toronto, ON
Employment Type: Full-time

Remote/Onsite: Hybrid
Level: Specialist

Report to: Director of Finance

Start date: February 2023

**Salary**: $50,000-$60,000 per annum

Benefits: Health, Dental and Accidental Death and Dismemberment

The Finance Coordinator is responsible for overseeing, coordinating and administering the financial records, systems and processes of the finance department at MOCA. Including accounting, bookkeeping, payroll and benefits, record keeping, banking, insurance and all related financial and office administration.

**Responsibilities**

**Accounting**
- Process accounts payable and receivable, prepare EFT and wire payments, produce sponsorship and rental invoices
- Reconcile and track cash and merchant deposits received from all revenue streams prior to month end close, ensuring completeness
- Prepare a bank deposit, oversee cash floats for the front desk and petty cash
- Process monthly journal entries and reconciliation of bank accounts and corporate credit card expenses
- Assist with cash flow forecasting and preparation of monthly budget reports for internal departments
- File HST return and WSIB monthly
- Prepare and distribute T4A
- Prepare financial reports for CADAC and other funders
- Assist with the annual audit process, liaise with external auditors
- Process payroll, prepare and distribute T4, T4a, ROEs, and ensure annual reporting for EHT, WSIB
- Assist with the charity return and the annual report preparation

**Human Resources**
- Maintain and update staff HR profiles, process new hires, address inquiries regarding vacation and in-lieu time, timesheets and pay stubs
- Prepare employment contracts for new employees and facilitate onboarding
- Administer employee benefit program

**Skills and Qualifications**
- 3-5 years of experience in finance and accounting
- Finance/accounting experience with a not-for-profit charitable organization an asset
- Minimum 1+ years of experience with bookkeeping in Quickbooks Online
- Experience with administrating payroll through Ceridian’s Powerpay and Dayforce software
- Familiarity with business banking and online banking solutions
- Experience working with government agencies (CRA Business Window, HST, CADAC, Charities Directorate, Ministry of Finance)
- Competence in various software including Quickbooks Online, G-Suite, Microsoft Office Suite, Agile, Donor Perfect, Moneris, TaxCycle, HubDocs
- Strong sense of deadlines and exceptional accuracy in preparing accounting records
- Detail-oriented, problem-solving and analytical mindset to solve accounting issues

**Equity and Diversity**

MOCA Toronto advocates equal opportunity for all employees and applicants for employment and is committed to diversity in the workplace.

**How to Apply**

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$60,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- Vision care
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Toronto, ON



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