Board Assistant

2 weeks ago


Richmond Hill, Canada TMS Full time

TMS is a leading independent school in Richmond Hill that combines the Montessori and International Baccalaureate frameworks to provide students from 18 months to Grade 12 the foundation for a life of goodness and excellence. TMS is a member of CIS and accredited by CCMA, CAIS and the IBO. Our Mission is to deliver a seamless, internationally-acclaimed educational experience designed to inspire and challenge students to discover the best of who they are and to achieve their full potential.

**Board Assistant - Freelance position**

Working closely with the Board Chair and Head of School on all formal and organizational matters of the Board and board committees, including but not limited to:
**Key Responsibilities and Tasks**
- Using the Board portal to upload important information including meeting agendas; minutes of Board and committee meetings; links to relevant content for the work of the Board; communications to committee members, the Board as a whole, the TMS community and external recipients as needed;
- Maintaining the Board portal (training will be provided);
- Writing minutes, within the Board portal, for all Board and committee meetings;
- Assisting with all aspects of the preparation for Board and committee meetings; and the AGM, including scheduling and creating agenda in Board Portal;
- Participating in meetings in person or online with external workshop and other providers for purpose of note-taking and file management;
- Providing support in drafting and updating the Board and committees’ processes, policies, organizational charts, etc.;
- Assisting in setting up surveys as needed;
- Assisting with task management in Board portal;
- Collecting e-signatures and file management;
- Generating reports in Board portal

Much of the above work can be done remotely, but presence at Board and committee meetings is expected in person at the TMS Lower School campus, unless the meeting is conducted virtually.

**Skills/Competencies**
- Demonstrate strong organizational skills;
- Ideally have previous experience working with Boards in independent schools or in the not-for-profit corporate context;
- Possess appropriate IT skills to perform all assigned duties, and in particular be able to use Word efficiently (writing, formatting, editing, etc.);
- Be able to learn the various features of the Board portal and utilize it effectively
- Have strong communication skills;
- Maintain strict confidentiality including in the area of data processing and protection

**Terms of Employment**:

- Starting date is January 2, 2023
- This is a freelance position that will require 30-40 hours per month
- Job includes some fixed hours and some variable hours paid on a contract basis

TMS offers opportunities for professional development and the opportunity to work in a vibrant, collegial workplace.

**How to Apply**:

- We thank all applicants in advance. Only those selected for an interview will be contacted. TMS is an equal opportunity employer and will make accommodations upon request to enable applicants with disabilities to engage in all parts of the recruitment and selection process._



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