![Royal Victoria Regional Health Centre](https://media.trabajo.org/img/noimg.jpg)
Administrative Coordinator
2 weeks ago
**Job Description**:
**Position Summary**:
The **Administrative Coordinator **will provide various support services to the Director, Finance and Director Financial Planning & Decision Support, and their respective teams. In coordinating the day-to-day activities of the office, this role has responsibility for meeting and event planning, report tracking, coordination and/or preparation, maintaining files and records, review, formatting and editing of complex documents and presentations and other administrative or clerical tasks. This role also provides support to other team members within Finance, Financial Planning & Decision Support. In addition, this role collaborates with the Senior Administrative Assistant Team and the Senior Leadership Team they support.
**Responsibilities**:
- Provide administrative support to the Director, Finance and Director, Financial Planning & Decision Support (“Directors”)
- Facilitating the necessary paperwork for timely completion, approval and submission of various Ministry, banking or other documents
- Review and proof all documentation submitted for Directors’ signature
- Preparation of e-requisitions, other payment requisition forms as required with accuracy
- Preparation and distribution of agendas and documentation for meetings to allow for timely review of meeting materials, attend meetings to take minutes and track action items.
- Coordinate and/or assist with team building events or activities, in a hybrid-remote work model
- Support leaders with proofing and submission of Senior Leadership Team and Board of Director and Committee meeting materials.
- Supports leaders with the coordination of other reports and deliverables (i.e., external audit, insurance renewals, banking documents, performance scorecards, internal approvals etc.)
- Apprising the Directors of any updates and/or potential problems as they occur (i.e., workplace inspections, delays in deliverables etc.).
- Maintaining flexibility to respond to urgent requests and priorities.
- Attend meetings or pick up materials on behalf of the Directors and Managers as required.
- Maintain appropriate files and records.
- Facilitate communications program/hospital wide as required.
- Lead the co-ordination of new hires to the Program as directed by the Director and/or Managers
- Schedule interviews, complete necessary paperwork, and schedule required orientation.
- Support and co-ordinate the Program through any applicable moves, and change management projects
- Interacting with internal/external contacts with a high degree of professionalism.
- May include providing replacement coverage for the People Experience Team or Senior Administrative Assistant Team.
- Community College Diploma or Degree in a related discipline
- Progressive administrative experience supporting a senior level manager/director/chief or executive
- Experience in the management and coordination of senior managers/executive schedules
- Must be able to compose communications, memos and letters and deal with routine correspondence
- Ability to take and transcribe minutes efficiently and effectively
- Advanced computer literacy including full Microsoft Office Suite, Adobe Suite, etc.
**You are ideal for this position if you have**:
- Demonstrated commitment to maintaining strict confidentiality
- Superior multi-tasking, analytical and problem-solving skills
- Strong organizational, prioritization and time management skills
- Excellent interpersonal and communication skills
- Adaptable to changes and able to work flexible hours in a fast-paced work environment
- High level of professionalism, initiative and creativity
- Must have a positive nature, can-do attitude and be a team player
- Demonstrated commitment to attention to detail.
- Demonstrated ability to prioritize and function effectively in a busy environment.
- Demonstrated ability to work independently and collaboratively as part of a team.
- Demonstration of commitment to ongoing learning
-
Administrative Coordinator
4 weeks ago
Barrie, Canada Royal Victoria Regional Health Centre Full time**Job Description**: Reporting into the Operations Director of Emergency, Critical Care, & Trauma, the **Administrative Coordinator** will provide administrative support services to the **Emergency Department** operational accountabilities. The role has responsibility for client facing interaction, report preparation, file maintenance, formatting and...
-
Administrative Coordinator
1 week ago
Barrie, Canada Royal Victoria Regional Health Centre Full time**Job Description**: **Position Summary**: The **Administrative Coordinator **will provide various support services to the Director, People Culture, Director, Wellbeing and Director, People Experience. In coordinating the day-to-day activities of the office, this role has responsibility for meeting and event planning, report tracking, coordination and/or...
-
Administrative Coordinator
4 weeks ago
Barrie, Canada Royal Victoria Regional Health Centre Full time**Job Description**: As the **Administrative Coordinator** you will provide administrative support services to the Regional Digital Health Leadership team. This role has responsibility for client facing interaction, report preparation, formatting documents for presentation to senior leaders, meeting coordination, project coordination, processing confidential...
-
Administrative Coordinator
4 weeks ago
Barrie, Canada Royal Victoria Regional Health Centre Full time**Job Description**: As the Administrative Coordinator you will provide administrative support services to the Regional Director, Clinical Informatics & Applications, and the Regional Digital Health Leadership team. This role has responsibility for client facing interaction, report preparation, formatting documents for presentation to senior leaders, meeting...
-
Administrative Coordinator
4 weeks ago
Barrie, Canada Bath Fitter Full timeThis position offers full time hours with no evenings or weekends. Training will be completed at our Barrie location. The Administrative Coordinator is responsible for all administrative tasks pertaining to the branch. **Tasks and Responsibilities** - Answer incoming calls and set appointments with customers as required - Outbound calls from incoming...
-
Administrative Coordinator
3 weeks ago
Barrie, Canada Royal Victoria Regional Health Centre Full time**Job Description**: **Responsibilities**: - Provide administrative support to the Director and Managers within the Patient Flow program - Prepare and distribute meeting materials, attend meetings to take minutes and track action items - Support leaders with the coordination of other reports and deliverables - Maintain flexibility to respond to urgent...
-
Administrative Coordinator
4 weeks ago
Barrie, Canada Royal Victoria Regional Health Centre Full time**Job Description**: **Responsibilities**: - Provide administrative support to the Director and Managers within the Patient Flow program. - Facilitating the necessary paperwork for timely completion, approval and submission of various Ministry accountabilities and reporting as well as other documents within the programs - Review and proof all documentation...
-
Call Coordinator
4 weeks ago
Barrie, Canada Keller Williams Experience Realty Full time**Job Title**:_**Call Coordinator - Deal Administrator**_ **Where you will work**:Keller Williams Experience Realty **Location**:516 Bryne Drive Unit J, Barrie **Hours of Work**:Monday to Friday 8:30-5:00 / Full-Time **Reports to**:Market Centre Administrator **Compensation;** B_ase Salary ($45,000-$55,000), Health Insurance, Profit Share, and other...
-
Deal Administrator- Call Coordinator
2 weeks ago
Barrie, Canada Keller Williams Experience Realty Full time**Job Title**:_**Deal Administrator - Call Coordinator **_ **Where you will work**:Keller Williams Experience Realty **Location**:516 Bryne Drive Unit J, Barrie **Hours of Work**:Monday to Friday 8:30-5:00 / Full-Time **Reports to**:Market Centre Administrator **Compensation;** B_ase Salary ($45,000-$55,000), Health Insurance, Profit Share, and other...
-
Call Coordinator
4 weeks ago
Barrie, Canada Keller Williams Experience Realty Full time**Job Title**:_**Call Coordinator - Deal Administrator**_ **Where you will work**:Keller Williams Experience Realty **Location**:516 Bryne Drive Unit J, Barrie **Hours of Work**:Monday to Friday 8:30-5:00 / Full-Time **Reports to**:Market Centre Administrator **Compensation;** B_ase Salary ($45,000-$55,000), Health Insurance, Profit Share, and other...
-
Administrative Support Coordinator
3 weeks ago
Barrie, Canada eXp Canada Full time**Who is eXp?** Doing the audacious is part of eXp Realty’s DNA. We are a company that rewards creative minds who can offer bold solutions, where opinions matter, anything is possible and the outcome can be revolutionary. As a global full-service real estate brokerage utilizing a 3-D, fully immersive, cloud office environment, offering 24/7 access to...
-
Administrative Coordinator/diagnostic Technician
4 weeks ago
Barrie, Canada Lumea Full time**The Company** **Lumea - Barrie** We specialize in providing state of the art refractive & cataract surgery in an environment where Innovation is in our DNA. Whether it’s surgical innovations or advancements in processes, technologies, services, or products - innovation is at the very heart and soul of our culture. The values, beliefs, and principles...
-
Administrative Project Coordinator
3 weeks ago
Barrie, Canada Grand Floors Ltd Full time**Job Title** - Administrative Project Coordinator_ This position is the core of day to day operations and customer support. It aims to accomplish creating value for the customer by providing outstanding customer service, accurate project scheduling and efficient communication. **Duties and Responsibilities** - Opening store, creating a memorable...
-
Office Administrator/ Sales Coordinator
4 weeks ago
Barrie, Canada Metalwood Studio Full time**Office Administrator/ Sales Coordinator** **Part I - Position Functions** - Answer phones, redirecting calls to appropriate personnel and greet customers. - Record and modify customer information, POS processing, PO’s, invoicing and estimates within QuickBooks. - Receive Work Orders, intake forms and input into system and file paper copy according to...
-
Executive Coordinator
4 weeks ago
Barrie, Canada Ontario Health atHome Full time**Job Description**: Are you a dynamic Executive Coordinator with a passion for leading, coordinating and supporting a variety of program initiatives for the Vice-President Regional Lead? Do you thrive in fast-paced collaborative settings? Are you interested in a role where your knowledge will have an impact on healthcare transformation in Ontario? **If so,...
-
Administrative Asst
2 weeks ago
Barrie, Canada Royal Victoria Regional Health Centre Full time**Job Description**: As the Administrative Assistant, you will provide support to Human Resources leadership and team members with day-to-day administrative support. In addition to performing traditional Administrative Assistant duties such as word processing, filing, minute taking, arranging meetings, copying and the Administrative Assistant manages the...
-
Administrative Asst
2 weeks ago
Barrie, Canada Royal Victoria Regional Health Centre Full time**Job Description**: To provide operational administrative support to the ITS division for day-to-day responsibilities related to scheduling and coordination of regional Meditech orientation training, ITS on-call and downtime coordination, communication and scheduling support. Additionally, this role will be responsible for ensuring operational...
-
Executive Coordinator
3 weeks ago
Barrie, Canada Local Health Integration Networks Full timeJob Description Are you a dynamic Executive Coordinator with a passion for leading, coordinating and supporting a variety of program initiatives for the Vice-President Regional Lead? Do you thrive in fast-paced collaborative settings? Are you interested in a role where your knowledge will have an impact on healthcare transformation in Ontario? If so, take...
-
Program Coordinator
17 hours ago
Barrie, Ontario, Canada Kinark Child & Family Services Full timeJob SummaryThe Program Coordinator will provide administrative support to the Simcoe program. This relief role involves providing general administrative assistance, including new staff orientation and support.This position requires a high level of organization and prioritization skills to manage multiple tasks and responsibilities. The successful candidate...
-
Administrative Assistant
2 weeks ago
Barrie, Canada Royal Victoria Regional Health Centre Full time**Job Description**: The Medical Affairs and Research Administrative Assistant will help to progress the organization’s Medical Education and Research portfolios, in support of the Accelerating Teaching and Research strategic pillar, through the management of day-to-day administrative requirements. The **Administrative Assistant **will support the Manager,...