Administrative Coordinator

7 months ago


Barrie, Canada Royal Victoria Regional Health Centre Full time

**Job Description**:
**Position Summary**:
The **Administrative Coordinator **will provide various support services to the Director, People Culture, Director, Wellbeing and Director, People Experience. In coordinating the day-to-day activities of the office, this role has responsibility for meeting and event planning, report tracking, coordination and/or preparation, maintaining files and records, review, formatting and editing of complex documents and presentations and other administrative or clerical tasks. This role collaborates with the Senior Administrative Assistant Team and the Senior Leadership Team they support.

**Responsibilities**:

- Provide administrative support to the Directors
- Greeting and taking calls from employees to the People Partnerships
- Facilitating the necessary paperwork for timely completion, approval and submission of various Ministry, contracts or other documents
- Review and proof all documentation submitted for Directors’ signature
- Preparation of e-requisitions, other payment requisition forms as required with accuracy
- Preparation and distribution of agendas and documentation for meetings to allow for timely review of meeting materials, attend meetings to take minutes and track action items.
- Coordinate and/or assist with team building events or activities, in a hybrid-remote work model
- Support leaders with proofing and submission of Senior Leadership Team and Board of Director and Committee meeting materials.
- Supports leaders with the coordination of other reports and deliverables
- Apprising the Directors of any updates and/or potential problems as they occur
- Maintaining flexibility to respond to urgent requests and priorities.
- Attend meetings or pick up materials on behalf of the Directors as required.
- Maintain appropriate files and records.
- Facilitate communications program/hospital wide as required.
- Lead the co-ordination of new hires to the Program as directed by the Director.
- Schedule interviews, complete necessary paperwork, and schedule required orientation.
- Support and co-ordinate the Program through any applicable moves, and change management projects.
- Interacting with internal/external contacts with a high degree of professionalism.
- Community College Diploma or Degree in a related discipline
- Progressive administrative experience supporting a senior level manager/director/chief or executive
- Experience in the management and coordination of senior managers/executive schedules
- Must be able to compose communications, memos and letters and deal with routine correspondence
- Ability to take and transcribe minutes efficiently and effectively
- Advanced computer literacy including full Microsoft Office Suite, Adobe Suite, etc.

**You are ideal for this position if you have**:

- Demonstrated commitment to maintaining strict confidentiality
- Superior multi-tasking, analytical and problem-solving skills
- Strong organizational, prioritization and time management skills
- Excellent interpersonal and communication skills
- Adaptable to changes and able to work flexible hours in a fast-paced work environment
- High level of professionalism, initiative and creativity
- Must have a positive nature, can-do attitude and be a team player
- Demonstrated commitment to attention to detail.
- Demonstrated ability to prioritize and function effectively in a busy environment.
- Demonstrated ability to work independently and collaboratively as part of a team.
- Demonstration of commitment to ongoing learning



  • Barrie, Canada Royal Victoria Regional Health Centre Full time

    **Job Description**: Reporting into the Operations Director of Emergency, Critical Care, & Trauma, the **Administrative Coordinator** will provide administrative support services to the **Emergency Department** operational accountabilities. The role has responsibility for client facing interaction, report preparation, file maintenance, formatting and...


  • Barrie, Canada Royal Victoria Regional Health Centre Full time $35 - $41

    Job Description: Reporting into the Operations Director of Emergency, Critical Care, & Trauma, the Administrative Coordinator will provide administrative support services to the Emergency Department operational accountabilities. The role has responsibility for client facing interaction, report preparation, file maintenance, formatting and creating complex...


  • Barrie, Canada Royal Victoria Regional Health Centre Full time

    **Job Description**: **Position Summary**: The **Administrative Coordinator **will provide various support services to the Director, Finance and Director Financial Planning & Decision Support, and their respective teams. In coordinating the day-to-day activities of the office, this role has responsibility for meeting and event planning, report tracking,...


  • Barrie, Ontario, Canada beBee Professionals Full time $30,000 - $40,000

    We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at beBee Professionals in Barrie, Canada. As a key member of our front-line staff, you will be responsible for providing exceptional customer service, managing incoming calls, and performing various administrative tasks to ensure seamless office operations.Key...


  • Barrie, Canada Royal Victoria Regional Health Centre Full time

    **Job Description**: As the **Administrative Coordinator** you will provide administrative support services to the Regional Digital Health Leadership team. This role has responsibility for client facing interaction, report preparation, formatting documents for presentation to senior leaders, meeting coordination, project coordination, processing confidential...


  • Barrie, Canada Royal Victoria Regional Health Centre Full time

    **Job Description**: As the Administrative Coordinator you will provide administrative support services to the Regional Director, Clinical Informatics & Applications, and the Regional Digital Health Leadership team. This role has responsibility for client facing interaction, report preparation, formatting documents for presentation to senior leaders, meeting...


  • Barrie, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    In the thriving city of Barrie, Canada, beBee Professionals is seeking a highly organized and proactive Administrative Coordinator to oversee the daily operations of our office. This role will play a crucial part in ensuring efficiency and a productive work environment.Key Responsibilities:Effectively manage office operations, including scheduling,...


  • Barrie, Canada Royal Victoria Regional Health Centre Full time

    **Job Description**: **Responsibilities**: - Provide administrative support to the Director and Managers within the Patient Flow program. - Facilitating the necessary paperwork for timely completion, approval and submission of various Ministry accountabilities and reporting as well as other documents within the programs - Review and proof all documentation...


  • Barrie, Canada Royal Victoria Regional Health Centre Full time

    **Job Description**: **Responsibilities**: - Provide administrative support to the Director and Managers within the Patient Flow program - Prepare and distribute meeting materials, attend meetings to take minutes and track action items - Support leaders with the coordination of other reports and deliverables - Maintain flexibility to respond to urgent...


  • Barrie, Ontario, Canada CB Canada Full time

    Exciting opportunity to work in the healthcare sector with CB Canada as an Administrative Support Coordinator. This is a short-term contract position, providing an excellent chance to gain valuable experience and make a positive impact in your community.This role offers a regular Monday to Friday schedule from 8:30AM to 4:30PM, providing a great work-life...


  • Barrie, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    beBee Professionals in Barrie is seeking a highly organized and detail-oriented individual to manage daily office operations as an Administrative Operations Coordinator. This role involves overseeing various administrative tasks, supporting staff members, and ensuring that all tasks are completed efficiently.Key Responsibilities:Manage incoming...

  • Call Coordinator

    4 months ago


    Barrie, Canada Keller Williams Experience Realty Full time

    **Job Title**:_**Call Coordinator - Deal Administrator**_ **Where you will work**:Keller Williams Experience Realty **Location**:516 Bryne Drive Unit J, Barrie **Hours of Work**:Monday to Friday 8:30-5:00 / Full-Time **Reports to**:Market Centre Administrator **Compensation;** B_ase Salary ($45,000-$55,000), Health Insurance, Profit Share, and other...


  • Barrie, Canada Keller Williams Experience Realty Full time

    **Job Title**:_**Deal Administrator - Call Coordinator **_ **Where you will work**:Keller Williams Experience Realty **Location**:516 Bryne Drive Unit J, Barrie **Hours of Work**:Monday to Friday 8:30-5:00 / Full-Time **Reports to**:Market Centre Administrator **Compensation;** B_ase Salary ($45,000-$55,000), Health Insurance, Profit Share, and other...

  • Call Coordinator

    4 months ago


    Barrie, Canada Keller Williams Experience Realty Full time

    **Job Title**:_**Call Coordinator - Deal Administrator**_ **Where you will work**:Keller Williams Experience Realty **Location**:516 Bryne Drive Unit J, Barrie **Hours of Work**:Monday to Friday 8:30-5:00 / Full-Time **Reports to**:Market Centre Administrator **Compensation;** B_ase Salary ($45,000-$55,000), Health Insurance, Profit Share, and other...


  • Barrie, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    BeBee Professionals in Barrie is seeking an organized and detail-oriented Executive Administrative Coordinator to support the office operations. The successful candidate will handle a variety of administrative tasks, ensuring seamless day-to-day office functions.About the Role:This role offers an exciting opportunity to work with a dynamic team and...


  • Barrie, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    beBee Professionals in Barrie is looking for a reliable and detail-oriented Administrative Assistant to support our office operations. As an Administrative Assistant, you will be responsible for a variety of administrative tasks, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Answer phones, greet visitors, and handle incoming...


  • Barrie, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Barrie. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide administrative support to our team, including answering phone calls, managing...


  • Barrie, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Barrie. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide administrative support to our team, including answering phone calls, managing...


  • Barrie, Canada Metalwood Studio Full time

    **Office Administrator/ Sales Coordinator** **Part I - Position Functions** - Answer phones, redirecting calls to appropriate personnel and greet customers. - Record and modify customer information, POS processing, PO’s, invoicing and estimates within QuickBooks. - Receive Work Orders, intake forms and input into system and file paper copy according to...


  • Barrie, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Barrie. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide administrative support to our team, including answering phone calls, managing...